HomeMy WebLinkAboutCSD-06-073 - Sportsworld Twin Pad Ice Use Agreement
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Community Services
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Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
Community Services Committee
June 12, 2006
Keith Baulk, Director of Enterprise, 2393
Keith Baulk, Director of Enterprise, 2393
All
June 6, 2006
CSD-06-073
SPORTSWORLD TWIN PAD ICE USE AGREEMENT
RECOMMENDATION:
That the City enter into an ice use agreement at the Sportsworld Twin Pad with GPM
Managed Investments as outlined in CSD report CSD-06-073, and further;
BACKGROUND:
That the Mayor and Clerk be authorized to sign the agreement subject to the satisfaction
of the City Solicitor.
In 2004 the City of Kitchener entered into a 5 year ice use agreement with Terastar, the former
owners of the Sportsworld Twin Pad. The agreement was dissolved in the Spring of 2005 when
Terastar applied for, and received creditors' protection as a result of significant financial
difficulties. In the Fall of 2005, GPM Managed Investments purchased the Sportsworld property
including the twin pad arena. Representatives of GPM Managed Investments and the City
immediately began discussions about the City once again utilizing ice at the facility. The
discussions resulted in development of a framework for a potential ice use agreement for the
2006/07 ice season.
REPORT:
Staff support development of an ice use agreement between the City of Kitchener and GPM
Managed Investments. The key conceptual components of the agreement are as follows:
1. City to make use of 68 hours of ice per week from Sept. 5/06 - March 31/07
2. Rate: $195/hour plus GST
- 3% increase on an annual basis for any extended season
3. Term - 2006/07 ice season with option by both Sportsworld and City to renew
4. Sportsworld to invoice the City and the City to invoice user groups at arena user rates
Report No: CSD-06-073
5. Confirm renewal for 2007/08 by March 1/07 and by March 151 each year thereafter
6. A "no bumping" clause will be included which restricts Sportsworld from canceling City
programs
7. Parking will be free on site
A one year term was requested by GPM Managed Investments to allow flexibility to develop
their future business plans. Staff would have preferred a longer term arrangement but a one
year agreement does provide flexibility for the City should issues arise.
Overall, the agreement is beneficial to the City for the following reasons:
1. Allows Queensmount to re-c1ose as an ice facility reducing risk to programming due to
major breakdown
2. Programming can start earlier in year which satisfies demand
3. Queensmount operated at a $27,000 deficit in 2005/2006
4. Capital costs of continuing with Queensmount for a two year period would be in the
range of $20,000/year
5. Greater potential for an extended agreement in the future would be required to support
the decommissioning strategy as outlined in the Leisure Facilities Master Plan
6. Better suited to meet Minor Hockey programming requirements
7. Improved facility conditions including safer playing surface in Fall and late March
8. Potential for Minor Hockey to host larger tournaments utilizing the Sportsworld twin pad
The relationship with GPM Managed Investments for use of the Twin Pad will be managed by
staff in the Aud and Arena unit. Staff will work in conjunction with the ice users so that their
needs are addressed in the best possible manner within the overall available ice inventory.
The recommendation and report have been reviewed by Legal and Finance and is supported by
both departments.
Minor Hockey has also been involved and support the basic conditions outlined in the report.
FINANCIAL IMPLICATIONS:
It is recommended that the end user groups pay the City approved ice rates when using
Sportsworld for the 2006/07 season.
On a seasonal basis, the City cost to offset the differential ice rate for approximately 1800 hours
is as follows:
TOTAL COST TO CITY OF KITCHENER
$91,800
(22,000)
(22 000)
(49,800)
Annual differential (actual cost to users ice rate)
Less portion of operating deficit/Queensmount
Less start up capital
Report No: CSD-06-073
Approximately 50% of this total would be approved as a budget over-expenditure in 2006 and
the balance would be considered as part of the 2007 budget process.
COMMUNICATIONS:
N/A
CONCLUSION:
While a longer term would have been preferable, this agreement ensures quality and
uninterrupted ice for the 2006/07 ice season.
It also renews our relationship with the new owners which may eventually lead to a longer term
agreement in the future.
Keith Baulk
Director of Enterprise