HomeMy WebLinkAboutFIN-06-047 - E06-080 - Consultant Services - Clive Rd Reconstruction (Brentwood to Mongomery)
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2006-11-27
Prepared By:
Larry Gordon
Date of Report
2006-11-22
Report No:
FIN 06-047
Subject: E06-080 - Consultant Services - Clive Road Reconstruction (Brentwood A venue
to Montgomery Road)
RECOMMENDA TION
That Expression of Interest E06-080, Consultant Services Clive Road Reconstruction
(Brentwood Avenue to Montgomery Road), be awarded to Totten Sims Hubicki Associates,
Kitchener at their estimated fee of $133,819.49, including a contingency of $11,476.80 and
G.S.T., based on a satisfactory contract being negotiated and an upset fee being established, and
further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND
The condition of the infrastructure on Clive Road has reached the end of its' useful life and
requires replacement. Engineering staff have qualitatively evaluated the sewers, watermain,
roads and sidewalks for this residential corridor and determined a need for full infrastructure
replacement in the 2007 construction season.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaInIng to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of L. Lynch, Manager, Engineering Infrastructure, M. Henderson, Supervisor of Engineering
Asset Management, S. Allen, Design & Construction Engineer, C. Curtis, Senior Project
Manager, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in The Record, on the City of Kitchener Home Page and
on the internet thorough the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by eleven (11) interested parties. By the
closing date of Friday September 15th, 2006, ten (10) responses had been received. The Review
Committee met on Monday October 2nd, 2006 to review the submissions. A shortlist of three (3)
Consultants was selected for further interviews.
The Review Committee met on Monday October 30th, 2006 to interview the shortlisted
candidates. The Committee elected to award the project to Totten Sims Hubicki Associates,
Kitchener.
A listing of the responding parties follows for your reference.
Stantec Consulting Ltd., Kitchener
Earth Tech Canada Inc., Kitchener
MTE Consultants Inc., Kitchener
Meritch Engineering Inc., Cambridge
IBI Group, Waterloo
Conestoga-Rovers & Associates, Waterloo
Trow Associates Inc., Kitchener
Totten Sims Hubicki Associates, Kitchener
Planning & Engineering Initiatives Ltd., Kitchener
McCormick Rankin Corporation, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852204 - Clive Road - Brentwood to Montgomery
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
TOTAL REVENUES
$ 270,000.00
$ 364,000.00
$ 539~000.00
$1,173,000.00
EXPENSES
Construction Costs
Design Engineering & Consulting Fees YTD & Projected
E06-080 $133,819.49
Less G.S.T. Rebate ($ 7~574.69)
$126,244.80
$1,022,000.00
$ 24,755.00
TOTAL EXPENSES
$ 126~244.80
$1,172,999.80
BALANCE
$
.20
* Any surplus funds will be returned to Uncommitted 852420 which are projects funded by
Sanitary Sewer (46% ), Waterworks (31 %) and Capital out of Current (23 % )
Larry Gordon
Director of Purchasing