HomeMy WebLinkAboutFIN-06-048 - T06-003 - Interior Renovations - City Hall
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2006-11-27
Prepared By:
Larry Gordon
Date of Report:
2006-11-21
Report No:
FIN 06-048
Subject:
T06-003 - Interior Renovations - City Hall
RECOMMENDA TION
That tender T06-003, Interior Renovations - City Hall, be awarded to Samson Management and
Solutions Ltd., Toronto at a total bid price of $214,136.96, which includes a separate price for a
folding partition at a cost of $8,600., a contingency allowance of $1,000. and G.S.T., and further
that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND
As stated in report CRPS-06-002, City Hall is now at capacity on several floors. Staff growth is
inevitable over time. The strategy for dealing with this growth will be achieved by
decentralizing and by modifying our existing office standards into smaller office spaces for most
positions. Part of this strategy is already in place as the furniture portion has been awarded, we
are now in the process of awarding the construction part of this project.
REPORT
Tenders were sent to thirteen (13) known Contractors, as well as advertised publicly in The
Record, the City of Kitchener web site and on the Internet through the Ontario Public Buyers
Electronic Tendering Information System. Eight (8) additional potential bidders picked up
tender documents, and by the closing date of Thursday November 16th, 2006, seven (7) tenders
had been received.
The following tenders were received:
Samson Management
Dakon Construction
Solness Inc.
Sax Construction
PM Contracting Ltd.
JG Contracting Inc.
BCC Interiors Inc.
Toronto ON
Waterloo ON
Mississauga ON
Kitchener ON
Kitchener ON
Waterloo ON
Mississauga ON
$205,020.96 *
$216,558.00
$256,039.82
$264,576.00
$268,180.00
$277,600.00
$306,340.00
The tenders were reviewed by L. Proulx, Director of Facilities Management, R. Martinez, Project
Co-Ordinator/Draftsperson, and R. Kruppa, Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Indices 526235 and 526240 Office Furniture and Renovations
REVENUES
Contribution from Capital
Contribution from Gas
Contribution from Building
$381,762.
$ 21,235.
$537~673.
$940,670.
Total Revenue
EXPENSES
T06-003
Less G.S.T. Rebate
$214,136.96
($ 12~120.96)
$202,016.00
$202,016.
$319,166.
$ 99~000.
Furniture Cost
General Contingency (Overhead, Consulting)
Total Expenses
$620,182.
$320,488.
BALANCE
* Surplus fund remaining at the end of the project will be closed out as follows:
$226,576. to Building, $93,912. to Capital Surplus.
Larry Gordon
Director of Purchasing