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HomeMy WebLinkAboutCommunity Svcs - 2002-09-09COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 9~ 2002 CITY OF KITCHENER The Community Services Committee met this date Chaired by Councillor G. Lorentz, commencing at 4:00 p.m. with the following members present: Mayor C. Zehr and Councillors C. Weylie, M. Galloway, B. Vrbanovic, J. Smola and J. Ziegler. Officials Present: Ms. P. Houston, Ms. C. Legault, Ms. S. Adams, Ms. R. Willms, Ms. D. Wittig, Ms. G. Jorgensen, Ms. J. Billett and Messrs. J. Fielding, R. Pritchard, G. Melanson, K. Baulk and D. Chapman. 1. CSD-02-178 - 50/50 WALKWAY FENCING - 34 WEST ACRES CRESCENT The Committee was in receipt of Community Services Department report CSD-02-178 dated August 19, 2002 respecting installation of walkway fencing along the easterly boundary of 34 West Acres Crescent. It was resolved: "That pursuant to Council Policy 1-945 (Fencing - Walkways), a one time City contribution in the amount of $362.20 for provision of shared costs on a 50/50 basis for walkway fencing be approved for the property owner(s) of 34 West Acres Crescent." CSD-02-184 - FOREST HEIGHTS POOL "% FOR ART POLICY" COMPETITION - AWARDING OF ARTIST COMMISSION The Committee was in receipt of Community Services Department report CSD-02-184 dated August 30, 2002 respecting awarding of an artist commission for the winning entry in the Forest Heights Pool "% for Art Policy" Competition. It was resolved: "That the decision of the jury for the Forest Heights Pool '% for Art Policy' Competition, awarding an artist commission to local artist and past City of Kitchener Artist-in- Residence, Carol Bradley, for her mosaic panel submission, be endorsed; and further, That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to execute an agreement with Carol Bradley respecting her artist commission, conditions of delivery and acceptance of installation of her winning entry at Forest Heights Pool, as set out in Community Services Department report CSD-02-184." CSD-02-182 - EVENT CONTRACT -CANADIAN HOCKEY ASSOCIATION & ONTARIO WOMEN'S HOCKEY ASSOCIATION - 4 NATIONS CUP INTERNATIONAL WOMEN'S HOCKEY CHAMPIONSHIP The Committee was in receipt of Community Services Department report CSD-02-182 dated August 27, 2002 respecting an agreement to host the 4 Nations Cup International Women's Hockey Championship. It was resolved: "That an Event Contract be entered into with the Canadian Hockey Association (CHA) and the Ontario Women's Hockey Association (©WHA) to host the 4 Nations Cup International Women's Hockey Championship, tentatively scheduled for November 1 to 10, 2002; and further, That subject to the satisfaction of the City Solicitor, the Director of Enterprise be retroactively authorized to execute the contract with the CHA and OWHA." COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 9~ 2002 - 69 - CITY OF KITCHENER CSD-02-189 - FOOD AND BEVERAGE SERVICE AGREEMENT - VICTORIA PARK - 1517230 ONTARIO LIMITED (DAVE PIGEAU) The Committee was in receipt of Community Services Department report CSD-02-189 dated September 3, 2002 respecting clarification and modification to the Food and Beverage Service Agreement for the operation of the Victoria Park Boat House. The Committee was also in receipt this date of an e-mail transmission from Mr. G. Melanson respecting revisions to the recommendation contained within report CSD-02-189. It was resolved: "That Council's resolution of June 10, 2002 respecting an agreement to be entered into with 1517230 Ontario Limited (Dave Pigeau) to operate the Victoria Park Boat House food and beverage concession, be clarified to reflect the following changes and additional information: · that the Victoria Park Food and Beverage Service Agreement be with the numbered company, 1517230 Ontario Limited, and not with Dave Pigeau personally; · that the agreement be for a term of 5 years plus an option for an additional 5 years less a day due to the restrictions under the Public Parks Act; that the hours of operation for the concession be no earlier than 9 a.m. and no later than 10 p.m. (not till dusk as set out in the memorandum attached to Community Services Department report CSD-02-124); that the Licensee can operate a maximum of 2 ice cream stands in Victoria Park (not just in the playground area); however, its exclusivity to so operate does not apply when there are municipally sponsored or permitted events in the park." CSD-02-179 - GRANT REQUEST - KITCHENER KLASSlCS GIRLS SOFTBALL TEAM - EASTERN CANADIAN NATIONAL WOMEN'S CHAMPIONSHIPS The Committee was in receipt of Community Services Department report CSD-02-179 dated August 15, 2002 respecting a grant request to offset the cost of the Kitchener Klassics Girls Softball Team's attendance at the Eastern Canadian National Women's Championships. Mr. Mark Hall was in attendance on behalf of the Softball Team to support the grant request and advised that the team had won the Championship silver medal. On motion by Councillor B. Vrbanovic - it was resolved: "That a travel assistance grant in the amount of $600. be approved for the Kitchener Klassics Softball Team to attend the Eastern Canadian National Women's Championship in New Brunswick from August 22 to 25, 2002." CSD-02-180 - GRANT REQUEST - ZONTA CLUB OF KITCHENER-WATERLOO - PERSON'S DAY BREAKFAST The Committee was in receipt of Community Services Department report CSD-02-180 dated August 19, 2002 respecting a grant request from the Zonta Club to offset costs associated with hosting a Person's Day Breakfast at Kitchener City Hall. Ms. Connie Deckert and Ms. Joan Westcott were in attendance on behalf of the Club to support the grant request. Ms. Deckert advised that the Club is asking that rental fees for the City Hall rotunda, and other miscellaneous costs associated with set-up and take-down, be provided free of charge for this event. She advised that the Club is a service organization of women executives whose focus is on promoting legislative awareness and advocacy of women's rights through education. Ms. Westcott suggested that the support requested would not cost the City money as it relates to in-kind services and while the Club will be COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 9~ 2002 - 70 - CITY OF KITCHENER CSD-02-180 - GRANT REQUEST - ZONTA CLUB OF KITCHENER-WATERLOO - PERSON'S DAY BREAKFAST (CONT'D) charging an admission fee all proceeds go to the Legal Education and Action Fund. Ms. Westcott noted that the City provided in-kind services free of charge for last year's event and requested the Committee's consideration of similar support this year. Councillor J. Ziegler commented that while the funds requested are for in-kind services there is potential for cost to the City in that budget objectives for rental revenue may not be met. In response to a question from Councillor M. Galloway, Ms. Westcott advised that the Club was new to the grant process last year and may not have fully understood the finality of funds being granted on a one time basis. In response to a question from Councillor B. Vrbanovic, Ms. P. Houston advised that should funding be approved this year it would be preferable to show the funds as an over-expenditure to the grant budget rather than reducing revenue. On motion by Councillor B. Vrbanovic - it was resolved: "That an in-kind facility grant in the amount of $240.65 be approved as a one-time contribution to the Zonta Club of Kitchener-Waterloo to hold a Person's Day Breakfast at Kitchener City Hall on October 25, 2002." CSD-02-185 - GRANT REQUEST - OPENING NEW DOORS IN THE WATERLOO REGION The Committee was in receipt of Community Services Department report CSD-02-185 respecting a grant request to assist with program expenses of the Opening New Doors in the Waterloo Region. Ms. Kathy Briggs was in attendance to support the grant request. Ms. Briggs advised that the organization focuses primarily on creating an inclusive community for all, including people with developmental disabilities, through programming and education. She noted that if approved, the grant will fund two workshops. In response to the reasons staff are not recommending approval, Ms. Briggs pointed out that the organization hopes to off-set on-going operating costs with administration fees and it was her opinion that the organization does not fall under health care / social services. She stated that their programs benefit the entire community and nurture individuals with disabilities to become future leaders. In response to questions from Mayor C. Zehr, it was pointed out that this organization had already received funding from the City and were in the process of making application to the Region of Waterloo and several other community organizations for additional funding. Mayor Zehr commented that the services provided serve a need in the community; however, appear to be at a level of Regional responsibility and expressed the opinion that further funding should not be granted. Councillor G. Lorentz asked that the Region be requested to give serious consideration to the organization's application for grant funding. On motion by Mayor C. Zehr - it was resolved: "That a grant in the amount of $5,000. not be approved for the Opening New Doors in Waterloo Region to assist with program expenses, and further, That the Region of Waterloo be requested to give serious consideration to the application for grant funding requested by the Opening New Doors in Waterloo Region." COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 9~ 2002 -71 - CITY OF KITCHENER CSD-02-171 - LOAN REQUEST - KIWANIS CLUB OF TWIN CITIES - KIWANIS PARK PUMP HOUSE RENOVATION The Committee was in receipt of Community Services Department report CSD-02-171 dated August 19, 2002 respecting a request from the Kiwanis Club for a loan to permit renovation of the Kiwanis Park pump house. Ms. Dianne Wittig advised that renovations to the pump house are necessary as a result of increased use of the park and for reasons of safety / security. Ms. Wittig reviewed the terms of the license agreement with the Club wherein the Club has agreed to re-invest any operating profits back into the park and while profit was realized in 2001, the Club is seeking a flexible loan agreement in the event adverse summer weather conditions result in a decrease in park use. Mr. Tom Bevenborn was in attendance on behalf of the Club to support the loan request. Mr. Bevenborn advised that the Club has contributed significant capital investment in the park over the past 5 years and the proposed renovations are a continuation of improvement that was to have taken place as reserves built up. He pointed out that because of safety issues relating to the storage of chemicals and the unattractiveness of the pump house, the Club wishes to proceed with the renovations at this time. The Committee undertook discussion respecting the open-endedness of the loan and Ms. P. Houston suggested that a maximum term of 5 years for repayment would not be unreasonable. Mr. G. Melanson further advised that there was no legal requirement to have a term date; however, suggested that the agreement contain a clause that in the event the agreement was terminated by the Club any portion of the loan outstanding would be repaid within 5 years of termination. Mr. Bevenborn advised that the Club was prepared to sign the loan agreement as presented this date and would not be accepting of the changes proposed. He suggested that the City should demonstrate good faith given the significant capital contribution the Club has already invested and the fact that the park will remain a City-owned asset should the agreement be terminated. On motion by Councillor J. Smola - it was resolved: "That a loan in the amount of $75,000. be approved to the Kiwanis Club of the Twin Cities for the renovation of the Kiwanis Park pump house, to be repaid in full from Kiwanis Club operating surplus; and, That the loan be repaid on an annual basis, based on a yearly review of the operating surplus; and further, That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to execute the loan agreement with the Kiwanis Club of the Twin Cities." This motion was carried unanimously. CSD-02-190 - COMMUNITY MOBILIZATION CONCEPT - WATERLOO REGIONAL POLICE SERVICE - PROCESS FOR ALLOCATION OF INTERNAL CITY RESOURCES The Committee was in receipt of Community Services Department report CSD-02-190 dated September 3, 2002 outlining a process for allocation of City internal resources to the Waterloo Regional Police Service's community mobilization concept. On motion by Councillor B. Vrbanovic - it was resolved: "That the process, as outlined in Community Services Department report CSD-02-190, for allocation of City of Kitchener internal resources to the Waterloo Regional Police Service's community mobilization concept, be approved." COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 9~ 2002 - 72 - CITY OF KITCHENER CSD-02-190 - COMMUNITY MOBILIZATION CONCEPT - WATERLOO REGIONAL POLICE SERVICE - PROCFSS FOR ALLOCATION OF INTFRNAL (CONT"D) CITY RESOHRCES Councillor Vrbanovic requested that copies of report CSD-02-190 be provided to members of the Safe and Healthy Community Advisory Committee at their meeting to be held on September 10, 2002 to permit an opportunity for the Committee to review the report prior to Council ratifying Community Services Committee's recommendation on September 16, 2002. 10. CSD-02-194 - TEMPORARY CLOSURE - ROCKWAY SENIORS CENTRE 11. The Committee was in receipt this date of Community Services Department information report CSD-02-194, dated September 9, 2002 outlining details of drainage problems and water seepage that resulted in closure of the Centre. Ms. Gwen Jorgensen provided an overview of the contents of the information report noting that staff anticipate portions of the Centre will be re-opened during the following week and renovation costs to date total approximately $85,000. In response to a question from Councillor C. Weylie, Ms. Jorgensen advised that there was no indication the problems resulted from recent reconstruction on King Street. NEW BUSINESS Councillor G. Lorentz requested staff to provide Council with an update on the search for a suitable location for the Seniors Woodworking and Craft Centre. 12. ADJOURNMENT On motion, the meeting adjourned at 4:45 p.m. Janet Billett, AMCT Committee Administrator