HomeMy WebLinkAboutFIN-06-049 - T06-086 - Toner Cartridges (original & remanufactured)
Report to:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2006-12-18
Prepared By:
Larry Gordon
Date of Report:
2006-12-05
Report No:
FIN 06-049
Subject:
T06-086 - Toner Cartridges (Original and Remanufactured)
RECOMMENDA TION
That tender T06-086, Toner Cartridges (Original and Remanufactured), be awarded to C3I Inc.,
St. Laurent, Quebec at their adjusted tendered price of 46,878.73, including P.S.T. & G.S.T., for
one year with the option to renew for a further two (2) one-year terms.
BACKGROUND
The purpose of this contract is to provide for the supply, delivery and recycling of original and
remanufactured toner cartridges for all City of Kitchener printers.
As a member of the Waterloo Region Co-Operative Purchasing Group, the City of Kitchener was
the lead agency preparing this tender that included quantities purchased by the City of Kitchener,
the Centre in the Square, Kitchener Housing and the Region of Waterloo Police Services. The
City of Kitchener' s portion of this contract is approximately $27,000. per year.
REPORT
Tenders were requested from thirty (30) potential bidders, advertised publicly in The Record, on
the City of Kitchener website and the Ontario Public Buyers Electronic Tendering Information
System. By the closing date of Thursday November 2nd, 2006, fourteen (14) tenders had been
received.
The two low bids did not submit pricing for original manufacturers' toner cartridges as requested
in the tender document and were rejected. Weare recommending acceptance of the third low bid
submitted by C3I Inc., St. Laurent, Quebec.
The following tenders were received:
Bid Price (Read at
Tender Opening)
Adjusted
Tender Price
Virtual Imaging Products
Mississauga, ON
$21,572.17
Sistek Data
North York, ON
$26,964.87
Axidata Inc. Toronto, ON $48,390.16 $48,402.87
Axxess Logistics o/a QRX Downsview, ON $48,828.38
Corporate Express Mississauga, ON $49,370.64 $49,370.34
Grand & Toy Waterloo, ON $49,619.67 $49,620.88
Kerr Norton V audreuil- Dorion, QC $49,760.15 $49,765.85
A & M Computer Supplies Markham, ON $49,862.56 $49,862.37
AVO Systems Ltd. Markham, ON $51,326.45 $50,646.84
Toner Express Oakville, ON $46,189.32 $50,816.28
Basics Waterloo, ON $51,688.96
Laser Works Canada Woodstock, ON $53,975.40
Direct Office Kitchener, ON $53,065.92 $58,922.03
The tenders were reviewed by M. Ruehlicke, Help Desk Co-Ordinator, who concurs with the
above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from various user department accounts
Larry Gordon
Director of Purchasing