HomeMy WebLinkAboutDTS-05-122 - Theresa/Henry/Devon Streets Reconstruction (2004) - Engineering Fee Increase Request
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Development &
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Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
DTS Committee
June 27, 2005
Robert Shamess, P. Eng.
Steve Allen, P. Eng.
June 17, 2005
DTS 05-122
THERESA I HENRYI DEVON STREETS
RECONSTRUCTION (2004)
ENGINEERING FEE INCREASE REQUEST
RECOMMENDATION:
That the submitted request for increase in fees for consultant services related to Expression of
Interest E03-048, Consultant Services - Theresa Street (Victoria Street to Park Street), Henry
Street (Victoria Street to Devon Street), Devon Street (Henry Street to Park Street), to account
for City initiated changes of scope, extended construction duration and costs related to the
unexpected discovery of contaminated soil be approved and that additional expenditures of
$50,248.23 beyond the original fee estimate be approved, and that sufficient funding is available
for this increase.
BACKGROUND:
Expression of Interest E03-048, was awarded to Cumming Cockburn Ltd. (CCl) September
29th, 2003. Subsequent to the awarding of the contract to CCl, several factors have
contributed to an expanded scope and extended construction duration which have increased the
level of services required of CCl.
After the services of CCl were retained and a purchase order issued, the City requested the
scope of the project be expanded to complete some additional improvements in the vicinity of
Victoria Park including the installation of a sidewalk in a heavily used pedestrian area along
Jubilee Drive. Other additions to the contract included replacing a small section of old
watermain adjacent to the project limits. The remainder of the changes to the scope of work
were the result of unanticipated discoveries on-site which consisted of contaminated soil on a
section of the Theresa Street right-of-way, the discovery and removal of sea shells (waste
product from an old button factory), and the removal of unsuitable native materials. The
following table summarizes the expanded scope and associated engineering costs.
Description of Change
Associated Cost
City initiated change in scope - new sidewalk and
curb along Jubilee Drive between Theresa Street
and Park Street
$2,450.00
City initiated change in scope - Replacement of
additional watermain on Jubilee Drive
$4,451.00
Unsuitable backfill materials
$8,115.23
$900.00
$3,153.00
Contaminated soil on Theresa Street
City initiated design modifications
Extended construction duration including
weekend and overtime work
· 16 additional construction days
· OfT in excess of 10 hours/day
· Weekend work and partial rain days
$24,134.39
TOTAL
$7 045.40
$50,249.02
Additional geotechnical investigation and testing
FINANCIAL IMPLICATIONS:
Consulting work for this project is being funded from index 852343 - CapfTheresa/Henry/Devon
Fundina (2003-2005)
Index 852343 -
$1,299,450.00
Exoected Costs (Ind GST rebates)
Final Construction Costs
Misc Expenses
Original Consulting Fees (E02-044)
Requested Fee Increase
$1,101,357.00
$ 9,865.34
$ 94,577.36
$ 50 249.02
$1,256,048.72
Total Estimated Costs
Balance
43,401.28
CONCLUSION:
The changes to the project scope initiated by the City, unexpected discovery of contaminated
soils and the extended construction period resulted in increased effort required by CCL for
design and construction administration that was not included in their original fee estimate. It is
staff's opinion that CCL's request for compensation is warranted and that the proposed fee
increase is reasonable. An analysis on the funding for this project shows that there is sufficient
funding to accommodate the fee increase.
Steve Allen. P. Eng.
Design and Construction Engineer
Robert Shamess, P. Eng.
Director of Engineering Services