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HomeMy WebLinkAboutStriking Committee 2006-12-04STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 CITY OF KITCHENER A meeting of the Striking Committee of the Council-Elect was held at 10:40 a.m. this date, Chaired by Mayor C. Zehr with all members present. Notice of this meeting had been previously given to all members of the Council-Elect by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. The purpose of the meeting was to consider appointments to the Standing and Advisory Committees and Boards. The appointments as approved are attached to and form part of these minutes. The Committee was in receipt of Corporate Services Department report CRPS-06-160 (R. Gosse), dated November 6, 2006, regarding the proposed 2007 Schedule of Council and Standing Committee meetings. In addition, The Committee was in receipt of a revised 2007 Schedule from Mayor C. Zehr proposing athree-week cycle for meetings which would result in a reduction of Standing Committee and Council meetings from 18 to 16. The Committee was made aware that the revised schedule eliminates three meeting dates in the first quarter of the year, which typically is the busiest time of year for Council Additionally, over the last several years Council has experienced a dramatic increase in the average running time for Standing Committee meetings and consequently, a condensed meeting schedule could serve to further increase the duration of those meetings. Staff suggested that earlier start times and additional Legislated Services staff may be required to accommodate the potential demands imposed by the revised schedule. Staff further advised that the revised schedule would add an additional week to the summer interval between the Council meetings between June and August. Mayor C. Zehr advised that if an issue were to arise during the summer break a Special Council meeting could be called. Councillor B. Vrbanovic stated that the 2007 budget schedule can be adjusted to accommodate the revised meeting schedule. He added that to possibly alleviate the ever-increasing length of meetings, future consideration could be given to establishing set start times for Standing Committee meetings. Moved by Councillor B. Vrbanovic Seconded by Councillor J. Smola "That the following 2007 schedule of Council and Standing Committee meetings be adopted: Month Standin Committee Council Januar 8, 29 15 Februar 19 5, 26 March 5 19 Aril 2, 23 16, 30 Ma 7, 28 14 June 18 11, 25 Jul Au ust 13 27 Se tember 10, 24 17 October 15 1, 22 November 5, 19 13 Tues. , 26 December 3 10." Carried. Pursuant to Chapter 25.4.1 of the Municipal Code (Council Procedure) members of the Council-Elect drew lots to determine the order of their seating around the Horseshoe for this term of office. The Committee was in receipt of Corporate Services Department report CRPS-06-173 (R. Gosse), dated November 29, 2006, regarding amendments to Committee Terms of Reference to coincide with the new term of Council. STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - 2 - CITY OF KITCHENER Moved by Councillor J. Smola Seconded by Councillor G. Lorentz "That Council Policies I-77 (Compass Kitchener -Terms of Reference) and I-95 (Economic Development Advisory Committee -Terms of Reference) be amended by changing the term of the members appointed from 3 years to 2 years." Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor G. Lorentz "That Council consider applications received after the deadline date of October 27, 2006." Carried. The Committee was in receipt of correspondence from Mr. Ron Charie, President, Kitchener Power Corporation, dated November 14, 2006, requesting that Council consider the appointment recommendations of the Board of Directors Nominating Committee. The following Councillors were nominated to the Kitchener Power Corporation Board of Directors: Councillors B. Vrbanovic, G. Lorentz, J. Gazzola and C. Weylie. The approved voting procedure was then utilized which resulted in Councillors Vrbanovic and Lorentz being appointed to the Kitchener Power Corporation Board of Directors. Moved by Councillor B. Vrbanovic Seconded by Councillor C. Weylie "That Council ratify the appointment of Bruce Lee and Ken Diebel to serve, for a term of one year, on the Board of Directors for Kitchener Power Corporation effective January 1, 2007." Carried. The Committee was in receipt of correspondence from Mr. Dave Wingert, Treasurer, Belmont Improvement Area Board of Directors, which provided the names of current Directors and requested their re-appointment. Moved by Councillor C. Weylie Seconded by Councillor K. Galloway "That Carmine Caccioppoli, Linda Nelson, Dave Wingert, Christine Rumble, Michele Grieco, Don Zehr, Joan Pries, Jean Costelec be appointed to the Belmont Improvement Area Board of Directors." Carried. The Committee was in receipt of correspondence from Mr. Marty Schreiter, Executive Director, Kitchener Downtown Business Association, which provided the names of current Directors and requested their re-appointment. Moved by Councillor C. Weylie Seconded by Councillor J. Smola "That James Chmiel, Le-Anne Pilecki, Kevin Ballantyne, Howie Budd, Kevin Chalk, Erin Young, Kaz Zvanitajas, John Vickery, Zubair Siddiqi, Paul Walman be appointed to the Downtown Improvement Area Board of Management." Carried. STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - 3 - CITY OF KITCHENER Moved by Councillor B. Vrbanovic Seconded by Councillor J. Smola "That appointments to the Huron Park Natural Area Board of Directors be deferred and referred pending ratification of the Joint Venture Agreement between the City of Kitchener and the two local School Boards." Carried. The Committee was in receipt of correspondence from Mr. M. Murray, Chief Administrative Officer, Region of Waterloo, requesting Council's consent to the appointment of Mr. Rob Browning, Fire Chief, as Regional Deputy Fire Co-ordinator for the period of January 1, 2007 -December 31, 2010. Moved by Councillor G. Lorentz Seconded by Councillor J. Gazzola "That Council consent to the appointment of Robert Browning, Fire Chief, as the Regional Deputy Fire Co-ordinator for the period January 1, 2007 -December 31, 2010." Carried. The Committee was in receipt of correspondence from Mr. Jamie Grant, General Manager, Centre in the Square, regarding the appointments to the Board of Directors. In accordance with Council Policy, the Centre's Human Resources Committee met to review the applications and have made recommendations to Council for the appointments. The Committee was reminded of the motion passed on September 25, 2006 regarding changes to the composition of the Board. The approved change increases the Board by two members but these directors, selected specifically for their expertise in fundraising, would be selected by the Board and ratified by Council. The following Councillors were nominated to the Centre in the Square Board of Directors: Councillors G. Lorentz, J. Gazzola, B. Vrbanovic and K. Galloway. The approved voting procedure was then utilized which resulted in Councillors Lorentz, Gazzola and Vrbanovic being appointed to the Centre in the Square Board of Directors. Moved by Councillor G. Lorentz Seconded by Councillor B. Vrbanovic "That Sue Morgan, Dennis Yanke, Judith Stephens-Wells, Peter Hamberger, Tim Jackson, David Strucke be appointed to the Centre in the Square Board of Directors." Carried. The Committee was in receipt of correspondence from Ms. Karen Kwiatkowski, General Manager, Kitchener Housing Inc., regarding appointments to the Board of Directors. In accordance with Council Policy, the Board's Nominating Committee met and made recommendations for the two existing vacancies. The following people were nominated to the Kitchener Housing Inc. Board of Directors: Messrs. Leszek Jankowski, Andrew Head and Jamie Hill. The approved voting procedure was then utilized which resulted in Messrs. Head and Hill being appointed to the Kitchener Housing Inc. Board of Directors. Councillor J. Gazzola stated that recently several members of Council have expressed support for initiating changes to Council's decision-making process and challenged all members of Council to keep an open mind during this appointment process. The Committee considered the appointment of the Chairs and Vice-Chairs to the Standing Committees of Council The following were nominated for Chair of the Community Services Committee: Councillors G. Lorentz and J. Gazzola. The approved voting procedure was then utilized which resulted in Councillor Lorentz being appointed as Chair. Councillor K. Galloway was appointed as Vice-Chair. STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - 4 - CITY OF KITCHENER Councillor C. Weylie was appointed as Chair of the Development and Technical Services Committee. The following were nominated for Vice-Chair: Councillors J. Gazzola and K. Galloway. The approved voting procedure was then utilized which resulted in Councillor Gazzola being appointed as Vice-Chair. The following were nominated for Chair of the Finance and Corporate Services Committee: Councillors B. Vrbanovic and J. Gazzola. The approved voting procedure was then utilized which resulted in Councillor Vrbanovic being appointed as Chair. The following were nominated for Vice-Chair of the Finance and Corporate Services Committee: Councillors J. Gazzola and J. Smola. The approved voting procedure was then utilized which resulted in Councillor Smola being appointed as Vice-Chair. The Committee then made appointments to the various Advisory Committees and Boards utilizing the approved voting procedure for the following committees: Compass Kitchener; Property Standards Committee; and, Committee of Adjustment. The Committee considered the appointments to the Arts and Culture Advisory Committee; appointing Councillor K. Galloway as the Co-Chair. Councillor J. Gazzola proposed that the 10 applicants be appointed. The Committee agreed to vote on each applicant by simple majority appointing: M. Bresolin; J. Hill, K, Kramer; S. Petricevic; s. Ronald; J. Breithaupt; L. McNaught; and, C. Pewer. Councillor B. Vrbanovic raised a concern regarding the fact there were not enough names to fill all the positions and of the applicants, there was a lack of diversity in sector specific criteria being sought for the committee. He suggested and it was agreed to, that appointment to this committee be deferred in order to allow more applications to be submitted. During the appointment process, Councillor B. Vrbanovic suggested, and it was agreed, to defer appointments to the following advisory committees and board as it was felt that the slate of applicants were either short on numbers, or did not have candidates that met the criteria being sought for a particular committee and / or board: • Downtown Advisory Committee; • Heritage Kitchener; and, • Kitchener Public Library Board. The Committee agreed that other qualified candidates should be encouraged to submit applications and then, as soon as possible, Council will review the current applications in conjunction with any new applications and make the outstanding appointments. In the meantime, the current Committee members will be requested to remain serving on their respective committees for the remainder of 2006 or until Council has reached a decision regarding a new committee. It was noted that in accordance with Clause 5 (a) of Council Policy I-63 (Appointments to Boards and Committees), a resolution approved by atwo-thirds majority vote is required to appoint an individual to an advisory committee or board who has already served the maximum 6 consecutive years. The following persons were approved by the required 2/3 majority vote: • Denny Cybalski -Committee of Adjustment; • Don Bourgeois -Compass Kitchener; • Patrick Doherty -Compass Kitchener /Safe & Healthy Community Advisory Committee; • Lawrence Bingeman -Economic Development Advisory Committee; • Peter Benninger- Economic Development Advisory Committee; • Howie Budd -Economic Development Advisory Committee; • Yvonne Fernandes -Environmental Committee; • Nirala Sonder- Environmental Committee. Council was made aware of the fact that Clause 3 of Council Policy I-63 (Appointments to Boards and Committees) stipulates that in order to be eligible for appointment, an individual must either reside, work or own property in the City of Kitchener. In this regard, it was noted that Ms. Nirala Sonder, a current member of the Environmental Committee, and applicant to that Committee for another term, does not meet these criteria. STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - 5 - CITY OF KITCHENER Moved by Councillor B. Vrbanovic Seconded by Councillor C. Weylie "That notwithstanding the provisions of Clause 3 of Council Policy I-63 (Appointment to Boards and Committees), Council hereby confirms the following appointment of an appointee who neither resides, works or owns property in the City of Kitchener; namely: Nirala Sonder -Environmental Committee." Carried. On motion, the meeting adjourned at 1:03 p.m. fi. Uosse City Clerk STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 CITY OF KITCHENER STRIKING COMMITTEE REPORT OF COUNCIL 1. That the appointments of the Chairs and Vice-Chairs to the Standing Committees of Council for the one-year period ending November 30, 2007, be approved. Community Services Committee Councillor G. Lorentz (Chair) and Councillor K. Galloway (Vice-Chair) Finance and Corporate Services Committee Councillor B. Vrbanovic (Chair) and Councillor J. Smola (Vice-Chair) Development and Technical Services Committee Councillor C. Weylie (Chair) and Councillor J. Gazzola (Vice-Chair) 2. That the appointments to the legislated and / or statutory committees /tribunals of Council for the specified terms, be approved. Animal Designation Appeal Committee t2 vear term) Councillor G. Lorentz, Councillor J. Smola, Councillor B. Vrbanovic (alternate) Belmont Improvement Area Board of Management t4 vear term) Councillor C. Weylie; Carmine Caccioppoli, Linda Nelson, Dave Wingert, Christine Rumble, Michele Grieco, Don Zehr, Joan Pries, Jean Costelec Committee of Adjustment t4 vear term) Christine Balcerczyk, Andrew Head, Denny Cybalski, Mike Hiscott, Bob McColl Court of Revision t1 vear term) Councillor J. Smola, Councillor K. Galloway, Councillor C. Weylie Doa Designation Appeal Committee t2 vear term) Councillor G. Lorentz, Councillor J. Smola, Councillor B. Vrbanovic (alternate) Downtown Improvement Area Board of Management tKDBA) t4 vear term) Mayor C. Zehr, Councillor J. Smola, Councillor C. Weylie; James Chmiel, Le-Anne Pilecki, Kevin Ballantyne, Howie Budd, Kevin Chalk, Erin Young, Kaz Zvanitajas, John Vickery, Zubair Siddiqi, Paul Walman Kitchener Housing Inc. Board of Directors t3 vear term) Mayor C. Zehr, Councillor C. Weylie, Councillor J. Gazzola; Andrew Head, Jamie Hill Kitchener Power Corporation t1 vear term) Mayor C. Zehr, Councillor B. Vrbanovic, Councillor G. Lorentz; Ken Diebel, Bruce Lee Property Standards Committee t2 vear term) Councillor C. Weylie; Bob McColl, Claude Schneider, Robert Eby, Wanda Post, Derek Smith STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - 7 - CITY OF KITCHENER Centre In The Square Inc. Board of Directors t3 vear term) Mayor C. Zehr, Councillor G. Lorentz, Councillor J. Gazzola, Councillor B. Vrbanovic, Sue Morgan, Dennis Yanke, Judith Stephens-Wells, Peter Hamberger, Tim Jackson, David Strucke 3. That the appointments to Advisory Committees of Council for the specified terms, be approved. Compass Kitchener t2 vear term) Don Bourgeois, Norm Damaren, Pat Doherty, Jasminka Klacar, Theron Kramer, Sarah Marsh, Mike Harris, Susan St. John Economic Development Advisorv Committee t2 vear term) Councillor C. Weylie, Councillor J. Smola, Councillor B. Vrbanovic; Peter Benninger, Lawrence Bingeman, Mark Collins, Howie Budd, Len Carter, Ian Cook, Adrian Conrad, A. Paul Singh, Gerry Remers, Paul Allen, Dan Piedra, Jeremy Auger, Sherry) Petricevic Environmental Committee t2 vear term) Councillor B. Vrbanovic; Robert Dingman, Yvonne Fernandes, Qaseem Ludin, Bob McColl, Mark Peterson, Rashid Rehan, Claude Schneider, Nirala Sonder, Joyce Young, F. George Zador, Michael Robinson Safe & Healthy Community Advisorv Committee t2 vear term) Councillor B. Vrbanovic; Anthony Bender, Pat Doherty, Mirko Haverla, Melanie Hogg, Xuanfei Phyllis Ji-Taylor, Karen Kwiatkowski, Claude Schneider 4. That the appointments to the other Committees /Organizations for the specified terms, be approved. Aeronautical Noise Management Committee t2 vear term) Councillor B. Vrbanovic, Councillor J. Gazzola; Jason Lane, Reginald G. Sim Kitchener-Waterloo Art Gallery- Board of Directors t1 vear term) Councillor K. Galloway Grand River Hospital -Board of Trustees t1 vear term) Councillor J. Gazzola Homer Watson House Foundation t1 vear term) Councillor J. Gazzola Horticultural Society -Kitchener -Board of Directors t1 vear term) Councillor G. Lorentz Multicultural Centre of K-W -Board of Directors t1 vear term) Councillor J. Smola Oktoberfest Inc. -Advisorv Council - K-W t1 vear term) Councillor G. Lorentz, Councillor B. Vrbanovic STRIKING COMMITTEE OF THE COUNCIL-ELECT MINUTES DECEMBER 4, 2006 - $ - CITY OF KITCHENER Regional Economic Development Corporation -Board of Directors t1 vear term) Ms. C. Ladd, CAO St. Marv's Hospital -Board of Trustees t1 vear term) Councillor G. Lorentz Wilfrid Laurier University -Board of Governors t1 vear term) Councillor B. Vrbanovic