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Home My WebLink AboutDTS-06-062 - Road Reconstruction - King St E & Madison Ave N - T06-011 Date: March 28, 2006 To: Mayor Carl Zehr & Members of Council Subject: T06-0 11 - Road Reconstruction - King Street East & Madison Avenue North RECOMMENDA TION That tender T06-011, Road Construction - King Street East & Madison Avenue North, be awarded to 969774 Ontario Limited (o/a Elgin Construction), St. Thomas, Ontario at their adjusted tendered price of $3,347,398.32, including provisional and contingency items of $326,805.55 and G.S.T., and further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. REPORT Tenders were advertised publicly in The Record, The Daily Commercial News, the City of Kitchener web site and on the Interuet through the Ontario Public Buyers Electronic Tendering Information System. Nine (9) potential bidders picked up tender documents, and by the closing date of Thursday March 23rd, 2006, four (4) tenders had been received. The tenders were reviewed by D. Lindner, MTE Consultants Inc., the City's Consultants for the project, C. Curtis, Senior Project Manager, who concur with the above recommendation. All of the tenders received contained minor arithmetic errors which have been corrected. The errors did not affect the rankings. The following tenders were received: 969774 Ontario Limited (Elgin Const.) St. Thomas ON $3,347,705.48 1. Weber Contracting Limited Breslau ON $3,530,530.00 Steed and Evans Limited Kitchener ON $3,576,974.21 Terra Infrastructure Limited London ON $4,263,520.73 Adjusted Bid $3,347,398.32 $3,532,845.62 $3,576,832.81 $4,279,671.22 The existing infrastructure on King Street East and Madison A venue has reached the end of its service life and is in need of replacement. The road structure, curbing and sidewalks are beyond regular maintenance and should be replaced at this time. In addition, this portion of King Street East falls within the Mixed Use Corridor and as such, appropriate streetscaping is proposed for such a corridor. Elgin Construction (969774 Ontario Limited), the low bidder, has done work of a similar nature within the local area and has proven the ability to perform the work specified in this contract. Engineering Services wishes to proceed with the reconstruction of King Street East (from Stirling Avenue to Madison Avenue) and Madison Avenue (from King Street East to Weber Street East). This work involves the replacement of the existing storm and sanitary sewers, watermain, road surface, curb, sidewalks, service connections, and streetscaping appropriate for the Mixed Use Corridor. Construction for this project is anticipated to take approximately 100 working days and is anticipated to have a construction start date of April 10th, 2006. FINANCIAL IMPLICATIONS Funding will be provided from Index 852415 King Street East Stirling to Madison REVENUES Capital out of Current Contribution from Water Contribution from Sewer Contribution from General Unc1. (315905) Contribution from Uncommitted (852420) 680,979.00 $ 918,563.00 $1,363,858.00 $ 52,000.00 $ 455218.00 TOTAL $3,470,618.00 EXPENSES Construction Cost Tender T06-011 (including G.S.T.) Less G.S.T Rebate 1,099.00 $3,347,398.32 ($ 218 824.85) $3,128,573.47 $3,128,573.47 $ 310,946.00 $ 30 000.00 Design Engineering & Consulting Fees Structural Soil TOTAL $3,470,618.47 BALANCE $0 * The breakdown of funding from the uncommitted account is CIC $104,700.00 waterworks $141,118.00, sanitary sewer $209,400.00. Larry Gordon Director of Purchasing ) c,_> KITCHENER Development & Technical Services ~ Report To: Date of Meeting: Submitted By: Prepared By: Ward(s) Involved: Date of Report: Report No.: Subject: Larry Gordon, Director of Purchasing April 3, 2006 Robert Shamess, P. Eng., Director of Engineering-DTS Carrie Curtis, P. Eng., Senior Project Manager, Engineering - DTS Wards 1 and 6 March 24, 2006 DTS 06-062 TENDER T06-011 ROAD RECONSTRUCTION KING STREET EAST (STIRLING AVE. TO MADISON AVE.) MADISON AVENUE (KING ST. E. TO WEBER ST. E.) RECOMMENDATION: That tender T06-011 - Road Reconstruction, King Street East (Stirling Ave. to Madison Ave.), Madison Avenue (King St. E. to Madison Ave.), be awarded to Elgin Construction (969774 Ontario Limited) at their corrected tendered price of $3,347,398.32 including provisional items & contingencies of $326,805.55, and G.S.T. of $218,824.85, and That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUND: The existing infrastructure on King Street East and Madison Avenue has reached the end of its service life and is in need of replacement. The road structure, curbing and sidewalks are beyond regular maintenance and should be replaced at this time. In addition, this portion of King Street East falls within the Mixed Use Corridor and as such, appropriate streetscaping is proposed for such a corridor. Tender T06-011 was advertised publicly for a minimum of two and a half weeks in The KW Record, The Daily Commercial News, the City of Kitchener web site and through the Ontario Public Buyers Electronic Tendering Information System. Four (4) tenders were received by the closing date of Thursday, March 23th, 2006. REPORT: The Tender was advertised publicly for a minimum of two and a half weeks in The KW Record, The Daily Commercial News, the City of Kitchener web site and through the Ontario Public Buyers Electronic Tendering Information System. Eleven (11) potential bidders picked up tender documents, and by the closing date of Thursday, March 23th, 2006, four (4) tenders were received. Mathematical errors found in all tenders have been corrected but did not affect the ranking. The following tenders were received: Elgin Construction (969774 Ontario Limited) St. Thomas, ON J. Weber Contracting Limited Breslau, ON Steed and Evans Limited Kitchener, ON Terra Infrastructure Incorporated London, ON Corrected Bid Price (Ind Continaencv & G.S.T.) $ 3,347,398.32 $ 3,532,845.62 $ 3,574,812.81 $ 4,277,681.10 The tenders were reviewed by D. Lindner, MTE Consultants Inc., the City's Consultants for the project, and C. Curtis, Senior Project Manager, Engineering Infrastructure. Elgin Construction (969774 Ontario Limited), the low bidder, has done work of a similar nature within the local area and has proven the ability to perform the work specified in this contract. Engineering Services wishes to proceed with the reconstruction of King Street East (from Stirling Avenue to Madison Avenue) and Madison Avenue from (King Street East to Weber Street East). This work involves the replacement of the existing storm and sanitary sewers, watermain, road surface, curb, sidewalks, service connections, and streetscaping appropriate for the Mixed Use Corridor. Construction for this project is anticipated to take approximately 100 working days and is anticipated to have a construction start date of April 1 Oth, 2006. FINANCIAL IMPLICATIONS: Funding will be provided from index code 852415 King St E - Madison to Stirling and Madison Ave N - King St E to Weber St E. REVENUES Contribution from Revenue Contribution from Water Contribution from Sewer Contributions from Capital to Capital OGS Funding from SWM 315905 Contribution from Uncommitted 852420 $ 650,800 $ 908,863 $1,349,258 $ 54,479 $ 52,000 $ 455,218 $3,470,618 TOTAL EXPENSES Tender T06- (inc GST) Less GST Rebate $3,347,574 ($219 000) $3,128,574 Design, Engineering & Cons. Fees Construction Costs Structural Soil $ 311,562 $3,129,056 $ 30,000 $3,470,618 TOTAL BALANCE Please note that $30,000 (before GST) was added to the construction costs as the City will be purchasing, mixing and supplying the structural soil required independent from the contractor. It will be the contractors responsibility to pick up and place the soil only. CONCLUSION: Elgin Construction (969774 Ontario Limited) has done work of similar nature within the local area, has proven the ability and the necessary certification to perform the work specified in this contract. It is the recommendation of DTS Engineering Services that the project be awarded to Elgin Construction Limited (969774 Ontario Limited), at the corrected tender price of $3,347,398.32 (including contingency and 7% G.S.T.). Carrie Curtis, P. Eng. Senior Project Manager, Engineering Infrastructure Rob Shamess, P. Eng. Director, Engineering