HomeMy WebLinkAboutCRPS-05-044 - Extension of PO#0200815 - Stanley Park Community Centre Project
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Report To:
Date of Meeting:
Submitted By:
Prepared By:
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Date of Report:
Report No.:
Subject:
Mayor C. Zehr and Members of Council
March 21 , 2005
G. Sosnoski, General Manager of Corporate Services & City
Clerk
L. Proulx, Director of Facilities Management
Chicopee-Grand River (2)
March 7, 2005
CRPS-05-044
EXTENSION OF PURCHASE ORDER #0200815 - STANLEY
PARK COMMUNITY CENTRE PROJECT
RECOMMENDATION:
That the City of Kitchener's Purchase Order # 0200815 dated July 17, 2002 to Levitt Goodman
Architects be extended from its original amount of $141,454.00 including GST to $353,583.64
including GST to facilitate payments for consultant services to meet the City's contractual
obligation with respect to an increase in project scope, energy consultant fees and delay costs.
BACKGROUND:
Levitt Goodman were retained as Architects for the new Stanley Park Community Center. The
original Purchase Order (P.O.) was for $141,000 plus G.S.T. based on a 15,000 square foot
stand-alone facility to be completed in 2003. The scope of work was since changed
necessitating an increase in Levitt Goodman's fee and therefore a corresponding increase in the
required P.O. The additional costs this P.O. relates to are reflected in the revised budget
approved by Council and no additional budget funds are being requested.
REPORT:
There are three components to this increase that we are trying to reconcile in this adjustment.
1. CBIP Funds
The architect's fee proposed included the services of the energy consultant to process
an application for NRCan funding. The consultant negotiated that this effort should save
$15,000 in energy per year and proposed that two years for these savings ($30,000) be
incorporated into their fee plus GST [$32,100]. This amount should have been reflected
in the purchase order but was missed.
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2. Project Budget
The fee negotiated in 2001 was predicated on a budget of $1,900,000. The construction
portion of the budget was revised to $3,780,798, an increase of $1,880,798. The
consultant services need to be adjusted based on their fee of 6.5% to an additional
$122,252 plus GST [$130,809.64].
3. Delay in Proceeding with the Project
The contract for services included a section to deal with additional consultant costs
resulting from a delay in proceeding with the project. The two year delay on the project
was the responsibility of the City and not the consultants. Your project manager
negotiated an increase in fees of $46,000 plus GST [$49,220] for this component of
consultant services.
FINANCIAL IMPLICATIONS:
Additional funding is not required, as the increases referenced in this report are incorporated in
the revised budget approved by Council in the Spring of 2004.
Laurier Proulx CET, CMM III
Director of Facilities Management