HomeMy WebLinkAboutFIN-06-033 - E06-079 - Consultant Services - Clark Ave (Wilson to Siebert)
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2006-10-16
Prepared By: Larry Gordon
Date of Report 2006-10-10
Report No: FIN 06-033
Subject: E06-079 - Consultant Services - Clark A venue (Wilson
Avenue to Siebert Avenue - South Limit)
RECOMMENDA TION
That Expression of Interest E06-079, Consultant Services - Clark Avenue (Wilson Avenue to
Siebert A venue - South Limit), be awarded to Stantec Consulting Ltd., Kitchener at their
estimated fee of $235,233.50, including a contingency of $20,174.40 and G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
Engineering Services wishes to proceed with the reconstruction of Clark A venue from Siebert
A venue to Wilson A venue, which involves the replacement of all underground services and
surface works including road, curb and gutter and sidewalk. The infrastructure has reached the
end of its' useful life and is in need of replacement. A traffic calming Environmental
Assessment is included in the scope of work during design. Construction is scheduled for 2007.
REPORT
In accordance with Chapter 170 of the Municipal Code pertammg to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of L. Lynch, Manager, Engineering Infrastructure, M. Henderson, Supervisor of Engineering
Asset Management, S. Allen, Design & Construction Engineer, C. Curtis, Senior Project
Manager, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in The Record, on the City of Kitchener Home Page and
on the interuet thorough the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by ten (10) interested parties. By the closing
date of Thursday August 17th, 2006, ten (10) responses had been received. The Review
Committee met on Thursday August 31 S\ 2006 to review the submissions. A shortlist of three (3)
Consultants was selected for further interviews.
The Review Committee met on Thursday September 21 S\ 2006 to interview the shortlisted
candidates. The Committee elected to award the project to Stantec Consulting Ltd., Kitchener.
A listing of the responding parties follows for your reference.
McCormick Rankin Corporation, Kitchener
MGM Consulting Inc., Mississauga
Meritech Engineering, Cambridge
lEI Group, Waterloo
Totten Sims Hubicki Associates, Kitchener
Stantec Consulting Ltd., Kitchener
Planning & Engineering Initiatives, Kitchener
The Walter Fedy Partnership, Kitchener
Trow Associates Inc., Kitchener
Earth Tech Canada Inc., Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 855740 - Clark Avenue - Wilson to Siebert
REVENUES
Contribution from Revenue
Contribution from Water
Contribution from Sewer
$ 500,000.00
$ 957,000.00
$ 716000.00
TOTAL REVENUES
$2,173,000.00
EXPENSES
Construction Costs
E06-079
Less G.S.T. Rebate
$1,894,000.00
$235,233.50
($ 13 315.10)
$221,918.40
Additional Design, Engineering & Consulting
221,918.40
57081.00
TOTAL EXPENSES
$2,172,999.40
BALANCE
.60
* Any surplus funds will be returued to Uncommitted 852420 which are projects funded by
Sanitary Sewer (46% ), Waterworks (31 %) and Capital out of Current (23% )
Larry Gordon
Director of Purchasing