HomeMy WebLinkAboutFIN-06-038 - E06-082 - Consultant Services - Road Reconstruction/Roads Program - Geotechnical Investigation/Design
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2006-10-16
Prepared By:
Larry Gordon
Date of Report
2006-10-10
Report No:
FIN 06-038
Subject:
E06-082 - Consultant Services - Road Reconstruction/Roads
Program - Geotechnical InvestigationJDesign
RECOMMENDA TION
That Expression of Interest E06-082, Consultant Services - Road Reconstruction/Roads Program
- Geotechnical Investigation/Design, be awarded to Naylor Engineering Associates Ltd,
Kitchener at their estimated fee of $179,378.50, including disbursements of $37,260. and G.S.T.,
based on a satisfactory contract being negotiated and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The geotechnical investigation is being completed for all 2007 and 2008 reconstruction projects
and the annual roads program. This is being completed in one assignment to allow for
consistency in testing, analysis, design and reporting, as well as to identify any potential
environmental issues prior to commencing the project. This is the first year of completing the
program in this fashion which is the reasoning for doing both 2007 and 2008 projects. By
completing the investigation for the 2008 projects, we will be one year ahead of construction
which will allow us to identify and address environmental issues upfront, which will assist us
both technically as well as in the budgeting process.
REPORT
In accordance with Chapter 170 of the Municipal Code pertammg to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of L. Lynch, Manager, Engineering Infrastructure, M. Henderson, Supervisor of Engineering
Asset Management, S. Allen, Design & Construction Engineer, C. Curtis, Senior Project
Manager, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in The Record, on the City of Kitchener Home Page and
on the interuet thorough the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by nine (9) interested parties. By the closing
date of Friday September 8th, 2006, nine (9) responses had been received. The Review
Committee met on Thursday September 21 S\ 2006 to review the submissions. A shortlist of four
(4) Consultants was selected for further interviews.
The Review Committee met on Thursday October 5th, 2006 to interview the shortlisted
candidates. The Committee elected to award the project to Naylor Engineering Associates Ltd.,
Kitchener.
A listing of the responding parties follows for your reference.
Jacques Whitford Consultants, Markham
Inspec-Sol Inc., Waterloo
Golder Associates Ltd., Mississauga
Aeon Egmond Ltd., Georgetown
Trow Associates, Kitchener
Stantec Consulting Ltd., Kitchener
Naylor Engineering Associates Ltd., Kitchener
Peto MacCallum Ltd., Kitchener
AMEC Earth & Environmental, Waterloo
FINANCIAL IMPLICATIONS
Funding will be provided from the following road reconstruction indexes 852209
Ahrens/Ellen/Hermie, 852204 - Clive, 855740 - Clark, 852212 - Heins, 852203 -
Emma/Briar/Moore and 852345 - Duke
REVENUES
Contribution from Ahrens/Ellen/Hermie
Contribution from Clive
Contribution from Clark
Contribution from Heins
Contribution from Emma/Briar/Moore
Contribution from Duke
TOTAL REVENUES
$ 31,681.
$ 23,336.
$ 43,118.
$ 23,027.
$ 12,209.
$ 35 854.
$169,225.
EXPENSES
E06-082
Less G.S.T. Rebate
Balance
$179,378.50
($ 10 153.50)
$169,225.00
$169,225.
BALANCE
Larry Gordon
Director of Purchasing