HomeMy WebLinkAboutCRPS-05-005 - Project Close-out - Ambulance Waiting Station - Addition to Fire Hall No. 3
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Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
Members of Finance & Corporate Services Committee
January 24, 2005
L. Proulx
P. Forrest
Chicopee-Grand River Ward 2
January 5,2005
CRPS-05-005
PROJECT CLOSE-OUT - AMBULANCE WAITING STATION
- ADDITION TO FIRE HALL NO.3 - 1035 OTTAWA ST N
RECOMMENDATION:
For information only.
EXECUTIVE SUMMARY: N/A
BACKGROUND:
In February of 2004 the City was approached by the Regional Municipality of Waterloo to
discuss the possibility of constructing a 1 ,083 square foot addition to Firehall No. 3 on Ottawa
Street North at River Road, to house a new Regional Ambulance Waiting Station required for
the east end of the City. After negotiations with the various stakeholders an agreement was
struck and the project moved forward.
REPORT:
This project was unique in that both the City and the Region were deemed "Project Owner".
The Fire Department was also an additional stakeholder. The Region retained the prime
consultant prior to striking an agreement with the City.
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They controlled the architect during the Schematic and Design/Development Stages and the
City oversaw the same consultant during the Working Drawing, Construction and Close-Out
stages. The addition of extra communication channels typically provides a challenge to the
project team. Recognizing this challenge, the team developed an excellent communication and
reporting structure at the very beginning of the project. Electronic correspondence was the
media channel of choice. It proved to be most effective, especially given the short timeline for
this project. The benefit to this commitment was evident throughout the life of the project as
paperwork was processed accurately and expeditiously.
FINANCIAL IMPLICATIONS:
Tender T04-021 was awarded to Gateman Milloy Inc., at their bid of $248,877. Change orders
were kept to a minimum on this project. A total of 1.3% of the contract value was attributed to
changes to the program. I consider this to be a great success because of the challenges
associated with the scattered communication channels.
The entire project was funded by the Regional Municipality of Waterloo. The City initially paid
project expenses related to the construction of the addition via a WTBI account. At report
preparation time the final invoice to the general contractor had just been paid. Once a final tally
is established in December an invoice will be sent to the Region for reimbursement.
COMMUNICATIONS: N/A
CONCLUSION:
This project, with its multi and cross-organizational communication channels, had the potential
to fall off the tracks very easily. The strong commitment of the team to maintain good
communication was the key to this project's success. I recommend that this commitment to
communication be developed and practiced by project teams on all future projects. Overall, the
two main stakeholders have expressed their satisfaction with the project product and the
services provided by the Project Management section.
Peggy L. Forrest, CMMI
Project Manager