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HomeMy WebLinkAboutCRPS-05-054 - EDAC - Terms of Reference ~ Report To: Date of Meeting: Submitted By: Prepared By: Ward(s) Involved: Date of Report: Report No.: Subject: Chair Vrbanovic and Members of the Finance & Corporate Services Commitee April 4, 2005 R. Gosse, Director of Legislated Services R. Gosse and R. Browning March 30, 2005 CRPS-05-054 EDAC - TERMS OF REFERENCE RECOMMENDATION: That the Terms of Reference for the Economic Development Advisory Committee, dated April 2005, attached to Corporate Services Department report CRPS-05-054 (March 30, 2005), be adopted. BACKGROUND: The Terms of Reference for the Economic Development Advisory Committee (EDAC), have not been updated since 2002 although all other Advisory Committees have undergone the exercise. Attached to this report are the proposed Terms for the Committee which have been endorsed by the Committee Chair. REPORT: The attached Terms of Reference reflect the standard format for Terms of all Advisory Committees of Council as per direction given by Council in 2001 and outlined in report CRPS- 02-095, dated May 1, 2002. All the Committee Terms were revised in 2002 in accordance with Council direction, and all with the exception of EDAC, were further revised in 2004. EDAC has now proposed a revised Terms of Reference with the following changes: · the committee will advise the economic development division, in addition to council; · three new members representing the education, arts & culture and health care sectors; · ability to recommend the removal of a committee member should they fail to attend more than three meetings in a year; · reporting through the finance & corporate services committee rather than development & technical services committee; · additional responsibilities to include: o vetting new policies and specific studies, reports or publications; o assisting the economic development division in developing its annual work program; playa key role in the development of partnerships; to propose programs relating to economic development. For the most part, the remainder of the current Terms are unchanged except for purposes of standardisation and in compliance with Council policy. FINANCIAL IMPLICATIONS: n/a R. Gosse - Director of Legislated Services COUNCIL POLICY RESOLUTION POLICY NUMBER: 1-95 DA TE: April, 2005 POLICY TYPE: BOARD and COMMITTEE SUBJECT: ECONOMIC DEVELOPMENT ADVISORY COMMITTEE - - TERMS OF REFERENCE Purnose and Scone The primary purpose of the Economic Development Advisory Committee is to advise Council and the Economic Development Division of the City of Kitchener in the development and on-going implementation of economic development strategies and initiatives. Committee Comnosition and Renortinl! Two (2) Members of City Council One (1) Member of the Community at Large One (1) Representative from each of the Following Business Sectors: High Tech Manufacturing Marketing Financial (Banking) Downtown Retail Business Downtown Office Owner Consultant Industry Hospitality/Convention/Tourism Industry Major Retail (Outside of Downtown) Education Housing Development Arts & Culture Labour Council Health Care Members will be appointed for a term of three years to run concurrent with the term of Council. The Committee shall, from amongst its members, choose a Committee Co-Chair annually who is not a member of Council, to co-chair the committee with the appointed Council Co-Chair. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee secretary who will distribute the minutes to all of Council and the Corporate Management Team. All meetings shall be conducted in accordance with Council's Procedural By-law and as such, a quorum is defined as nine (9) voting members of the Committee. In accordance with the Procedural By-law and upon recommendations to Council from the Committee any member of the Committee who fails to attend three successive regular meetings without being authorized, may be removed from the committee. Notwithstanding the foregoing, the Committee may at any time recommend to Council that a member of the Committee be removed when that member has failed to attend more than three regular meetings without authorization. The Committee shall report through the Finance & Corporate Services Committee unless the Council Co-Chair deems it expedient that a report be made directly to Council. Should the Committee feel a sub-committee is required to deal with specific issues, such sub- committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub-committees shall be reviewed annually to determine whether they need to continue. Membership on sub- committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. Resnonsibilities 1. To advise Council and staff in the development and implementation of an economic development strategic plan, including both long-term and short-term objectives. 2. To identify emerging economic conditions/new trends/niche markets that will assist in shaping the strategic plan for Economic Development. 3. To vet new policy matters and specific studies, reports or publications. 4. To assist in issue resolution impacting economic development. 5. To advocate for innovation. 6. To assist with the development or revision of business processes related to Economic Development Initiatives. 7. To recommend changes to the City's policies and procedures to advance the economic development climate. 8. To partner with City staff in hosting incoming missions/dignitaries, visitation programs and other initiatives which contribute to economic wealth of the community. EDAC members are emissaries/ambassadors of the business community and of the City of Kitchener. 9. To assist in the development, review and monitoring of the City's initiatives/policies for adaptive reuse of existing infrastructure, existing buildings and employment lands. 10. To assist the Economic Development Division in the development of its annual work program to ensure alignment with the Economic Development Strategic Plan. 11. To advise the Economic Development Division about its marketing plan and initiatives (i.e. trade shows, web page, newsletters, events, market research information, publications and best practices from across North America, etc.). 12. To playa key role in the development of partnerships such as Canada's Technology Triangle, Communitech, Greater Kitchener-Waterloo Chamber of Commerce, Business Enterprise Centre, other municipalities, and the Province to advance the City's economic strategy. 13. To propose programs for the enhancement of the image of the community and the development of other amenities and services related to economic development.