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HomeMy WebLinkAboutFIN-06-057 - Referral of Projects to 2007-2016 Capital Forecast - General Expenses & Boards ) db KITCHENER Financial Services ~ Report To: Date of Meeting: Submitted By: Prepared By: Ward(s) Involved: Date of Report: Report No.: Subject: Councillor B. Vrbanovic, Chair, and Members of the Finance and Corporate Services Committee December 11 , 2006 Pauline Houston, General Manager of Financial Services & City Treasurer Pauline Houston (2646) ALL November 29, 2006 FIN-06-057 RECOMMENDATION: Referral of Projects to the 2007-2016 Capital Forecast- General Expense and Boards THAT the following capital projects be included in the 2007-2016 capital forecast for consideration by the Finance and Corporate Services Committee as part of the 2007 budget deliberations, as outlined in staff report FIN-06-057 o Kitchener Public Library - Fundraising Campaign and Activities - new project- total cost of $176,000 over 2007-2009 o Environmental Committee Air Quality Report - Implementation of ISO 14001 EMS program for the City's Fleet operations - $75,000 in 2007 BACKGROUND: Per Council policy, any new capital projects with budgets in excess of $50,000 are referred to the City's ten-year capital forecast by resolution of Council. They are then evaluated during the budget approval process against all other project priorities and funding constraints. This report provides information and recommendations with respect to new project priorities for General Expense and Boards. REPORT: Kitchener Public Library - Fundraising Campaign and Activities An issue paper from the Library Board providing details of this project is attached. City Staff are of the opinion that a portion of this project cost as it relates to the Central Library campaign could be funded from the Economic Development Investment Fund as part of the Central Library project. Environmental Committee Air Quality Report - Implementation of ISO 14001 EMS program for the City's Fleet operations On July 4, 2006, Council approved that "the Air Quality Working Group meet with appropriate staff and other knowledgeable experts to investigate the implementation of ISO 14001 designation for the City's fleet". The conclusion of that investigation was that there is merit in proceeding with such a designation, if implemented from a corporate fleet usage perspective as opposed to a Fleet divisional operating perspective, as most of the potential benefit to be derived would be from the selection and usage of the vehicles (e.g. purchase of fuel efficient vehicles, fuel reduction strategies, etc. ), which is the responsibility of all the operating departments, as opposed to how the vehicles are maintained. It is estimated that the cost to implement the above is approximately $75,000, in 2007. FINANCIAL IMPLICATIONS: If supported, the capital projects proposed in this report will be referred to the capital budget deliberations. They will then be evaluated against all other capital projects and funding constraints within the ten-year forecast. Pauline Houston, CA General Manager of Financial Services & City Treasurer PH/mf CITY OF KITCHENER 2007 CAPITAL BUDGET ISSUE PAPER ISSUE: Kitchener Public Library - Fundraising Campaigns and Activities - $176,000 BACKGROUND: The Kitchener Public Library Board recognizes the need to dedicate staffing resources to fundraising activities, particularly fundraising campaigns for building projects. As part of the Business Case: Kitchener Public Library, Central Library Project of September 8, 2004, the Board indicated that a fundraising program in support of this project would be developed. To support this and other future fundraising initiatives, a new funding request to address salary costs related to fundraising campaigns and activities has been included in the 2007- 2016 Capital Forecast. RATIONALE / ANALYSIS: This capital request reflects the salary and benefits cost to manage fundraising activities from 2007 to 2009 at a cost of $176,000. We anticipate that fundraising efforts during this period will involve both general fundraising and a Central Library capital campaign. Both will lay the foundation for future fundraising activities. The costs are based on average salary information collected from a survey of numerous organizations involved in similar fundraising. The Kitchener Public Library is unable to accommodate this project internally with the resources currently available. It is anticipated that other expenses associated with fundraising will be covered by donated funds. A fundraising feasibility study conducted by KCI (Ketchum Canada Inc.) in 2005 concluded that KPL must dedicate the appropriate time, financial and human resources to its fundraising initiative to ensure its success. The study identified the need to hire an individual with fundraising expertise to manage capital campaign preparations, research, communications and the campaign itself. KPL does not have this expertise on staff currently. FINANCIAL IMPLICATIONS: Due to the lack of available resources internally, this funding is pivotal to the preparation and management of fundraising activities such as a Central Library capital campaign and, longer term, to projects like the proposed new southwest branch. The Kitchener Public Library remains committed to supporting a central library project through a fundraising campaign, but requires appropriate staffing to succeed. RECOMMENDATION: The Kitchener Public Library Board recommends the approval of the Fundraising Campaigns and Activities request to ensure KPL has the expertise to manage a successful fundraising program.