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HomeMy WebLinkAboutFinance & Corp - 2002-09-23FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23, 2002 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, chaired by Councillor B. Vrbanovic, commencing at 3:34 p.m., with the following members present: Mayor C. Zehr and Councillors M. Galloway, G. Lorentz, and J. Smola. Others Present: Ms. P. Houston, Ms. G. Luciantonio, Ms. S. Adams, Ms. J. Koppeser, Ms. C. Heal, Ms. J. Hutchison, Ms. M. Sanderson, Ms. J. Dean, Ms. D. Gilchrist and Messrs. J. Fielding, R. Pritchard, G. Sosnoski, F. Pizzuto, R. Gosse and G. Melanson. 1. CSD-02-197 ONTARIANS WITH DISABILITIES ACT, 2001 (BILL 125) The Committee was in receipt of Community Services Department report CSD-02-197, dated September 18, 2002, recommending that an Accessibility Advisory Committee be established, pursuant to the Ontarians With Disabilities Act, 2001; and if agreed by the City of Waterloo, the Committee be a joint committee with Waterloo. The report also recommends membership of and staff support for the Advisory Committee. Ms. Patti Duke, representing the Kitchener - Waterloo Barrier Free Advisory Committee, was in attendance in support of the staff report. On motion by Mayor C. Zehr- it was resolved: "That pursuant to the Ontarians with Disabilities Act 2001, an Accessibility Advisory Committee be established for the City of Kitchener; and, That in keeping with local practice and co-operation, should the City of Waterloo so resolve, the Accessibility Advisory Committee be a joint Committee with the City of Waterloo, pursuant to Section 17 (3) of the Ontarians with Disabilities Act, 2001; and, That the following be appointed members of the Kitchener - Waterloo Accessibility Advisory Committee for a term to expire November 30, 2003, subject to successors being appointed: Ms. Patti Duke Ms. Paula Sanders Ms. Judy Bruyn Mr. James Hunsberger Mr. Brad UIIner; and, That Margaret Sanderson (City of Kitchener) and Lori Ludwig (City of Waterloo) be appointed as staff liaison to the Committee; and further, That prior to October 1, 2003, the Kitchener - Waterloo Accessibility Advisory Committee, in conjunction with City staff recommend to Council the structure and mandate for the Committee." 2. DELEGATION PRESENTATION - UPDATE ON ACTIVITY BASED COSTING (ABC) Mr. David Rombough, Ernst & Young, the City's Consultant for the Activity Based Costing Project, gave a brief PowerPoint presentation to update the Committee on the current status and future steps for the Project. 3. CSD-02-192 LETTER OF UNDERSTANDING - TWIN CITIES MINOR TACKLE FOOTBALL ASSOCIATION INC. PLACEMENT OF STORAGE TRAILER AT BRIDGEPORT SPORTSFIELDS The Committee was in receipt of Community Services Department report CSD-02-192, dated September 11, 2002, recommending a Letter of Understanding with the Twin Cities Tackle Football Association Inc. which would allow them to locate a tractor trailer at the Bridgeport Sportsfield. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23, 2002 - 75- CITY OF KITCHENER 3. CSD-02-192 LETTER OF UNDERSTANDING - TWIN CITIES MINOR TACKLE FOOTBALL ASSOCIATION INC. PLACEMENT OF STORAGE TRAILER AT BRIDGEPORT SPORTSFIELDS (CONT'D) It was resolved: "That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to execute a Letter of Understanding with the Twin Cities Minor Tackle Football Association Inc. to permit placement of a storage trailer on City-owned lands at Bridgeport Sportsfield as outlined in Community Services Department report CSD-02-192." = CSD-02-195 50/50 WALKWAY FENCING - 106 PINEHURST CRESCENT & 384 HEARTHWOOD DRIVE = The Committee was in receipt of Community Services Department report CSD-02-195, dated September 13, 2002, recommending a 50% contribution by the City of Kitchener towards the cost of walkway fencing adjacent to 106 Pinehurst Crescent and 384 Hearthwood Drive, in accordance with Council Policy 1-945 (Fencing - Walkways). It was resolved: "That pursuant to Council Policy 1-945 (Fencing - Walkways), the applications of the owners for 50% City contribution toward the cost of walkway fencing be approved as follows: a) 106 Pinehurst Crescent - $635.69, and b) 384 Hearthwood Drive - $574.60." CSD-02-198 TEMPORARY RENTAL AGREEMENT BETWEEN THE CITY AND WATERLOO NORTH CONDO CORPORATION #113 (EASTWOOD COMMUNITY) ROCKWAY SENIORS CENTRE - "DINE AT THE ROCK" NOON MEAL PROGRAM = The Committee was in receipt of Community Services Department report CSD-02-198, dated September 18, 2002, advising that closure of portions of the Rockway Centre necessitated relocation of the "Dine at the Rock" noon meal program. As a result staff recommend a rental agreement with Waterloo North Condominium Corporation #113, to allow for use of the kitchen and dining room at Eastwood Community, 1414 King Street East, for this program. It was resolved: "That subject to the satisfaction of the City Solicitor, retroactive approval be given to a temporary rental agreement between the City and Waterloo North Condominium Corporation No. 113 for use of the kitchen and dining room at Eastwood Community, 1414 King Street East, Kitchener, to allow temporary relocation of the Rockway Seniors Centre 'Dine at the Rock' Noon Meal Program." CSD-02-199 FAMILY AND CULTURAL EVENTS ACCREDITATION CONTRACTS KITCHENER-WATERLOO OKTOBERFEST INC. The Committee was in receipt of Community Services Department report CSD-02-199, dated September 17, 2002, recommending the City enter into Kitchener - Waterloo Family & Cultural Events Accreditation Contracts with Kitchener - Waterloo Oktoberfest Inc. for specific City events held during the period of Oktoberfest. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23~ 2002 6. CSD-02-199 - 76- CITY OF KITCHENER FAMILY AND CULTURAL EVENTS ACCREDITATION CONTRACTS KITCHENER-WATERLOO OKTOBERFEST INC. (CONT'D) It was resolved: "That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to annually execute Family and Cultural Events Accreditation Contracts with Kitchener- Waterloo Oktoberfest Inc., as attached to Community Services Department report CSD- 02-199, which will allow City events to be accredited for the annual Oktoberfest celebration." CSD-02-201 SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE RECOMMENDATIONS ARISING FROM THE SEPTEMBER 10TH MEETING 2002-2003 WORK PLAN AND PREVENTION SERVICES PROGRAM The Committee was in receipt of Community Services Department report CSD-02-201, dated September 19, 2002, providing an update and work plan from the Safe & Healthy Community Advisory Committee, emphasizing the objective of addressing violence in sports and the community. It was resolved: "That the 2002-2003 Safe & Healthy Community Advisory Committee Work Plan be approved as attached to Community Services Department report CSD-02-201; and, That the Community Services Department work with minor sports groups to investigate possible implementation of the 'Prevention Services Program'; and, That staff examine the potential linking of future City funding of minor sports groups to implementation of such a program; and further, That the 'Prevention Services Program' include an evaluation component to track long term statistics regarding incidents of aggressive or inappropriate behaviour." DTS-02-197 DOWNTOWN FINANCIAL INCENTIVE PROGRAM GRANT APPLICATION - MR. BERNIE NIMER 70 VICTORIA STREET NORTH The Committee was in receipt of Development and Technical Services Department report DTS- 02-197, dated September 16, 2002, recommending a grant under the Downtown Financial Incentives Program with respect to the property at 70 Victoria Street North. It was resolved: "That the application of Bernie Nimer be approved for a 'Grant-in-lieu of Building Permit Fee' under the Downtown Financial Incentives Program, in the amount of $1,094.05, for completion of the interior of 70 Victoria Street North." DTS-02-198 DOWNTOWN FINANCIAL INCENTIVE PROGRAM GRANT APPLICATION - THE CORA GROUP 50 QUEEN STREET NORTH The Committee was in receipt of Development and Technical Services Department report DTS- 02-198, dated September 16, 2002, recommending a grant under the Downtown Financial Incentives Program with respect to the property at 50 Queen Street North. It was resolved: "That the application of The Cora Group be approved for a 'Grant-in-lieu of Building Permit Fee' under the Downtown Financial Incentives Program, in the amount of $918.90, for renovations to 50 Queen Street North." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23~ 2002 10. CRPS-02-223 - 77- CITY OF KITCHENER OKTOBERFEST PERIOD OF CELEBRATION - OCTOBER 11-19, 2002 VARIOUS REQUESTS BY OUTDOOR VENDORS TO SELL FOOD 11. The Committee was in receipt of Corporate Services Department report CRPS-02-223, dated September 18, 2002, recommending approval for various events to take place on City property from October 11-19, 2002, during Oktoberfest. it was resolved: "That the following events/vendors be granted permission to operate on public property during Oktoberfest (October 11 to 19, 2002), provided the necessary licences and/or building permits are obtained: Name 20 King Street Consumer Impact Marketing Domino's Pizza Grainharvest Breadhouse Oktoberfest Car Show Kennedy's Restaurant (2 stands) Oktoberfest Haus Ontario Corn Roaster Roller Roaster The Forest House Vans Original Belgian Waffles K-W Oktoberfest Info Tent K-W Oktoberfest Stage K-W Oktoberfest - Main Stage Grillefest German Pioneer Days Location sidewalk in front of 45 King Street East on the closed section of Frederick Street on the closed section of Frederick Street on the closed section of Benton Street on the closed section of King Street (October 19th) on the closed section of Frederick Street at Willkommen Platz on parking lot behind 70 King St. East on closed section of Frederick Street on the parkette at the corner of Charles & Benton Streets on the closed section of Benton Street on the closed section of Benton Street on the closed section of Benton Street at Willkommen Platz on Civic Square on Civic Square" LETTER REQUEST FOR EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) BETHANY EVANGELICAL MISSIONARY CHURCH ANNUAL CHRISTMAS PAGEANT - DECEMBER 5-8, 2002 The Committee was in receipt of correspondence from Bethany Evangelical Missionary Church, 160 Lancaster Street West, requesting an exemption from Municipal Code Chapter 450 (Noise) for their Christmas Pageant to be held December 5-8, 2002. it was resolved: "That the request of Bethany Evangelical Missionary Church, 160 Lancaster Street East be approved for an exemption from Municipal Code Chapter 450 (Noise) relative to their Christmas Pageant to be held December 5-8, 2002 from 6:00-9:00 p.m." 12. CRPS-02-225 NEW COUNCIL POLICY APPOINTMENTS TO BOARD OF DIRECTORS OF KITCHENER POWER CORPORATION The Committee was in receipt of Corporate Services Department report CRPS-02-225, dated September 19, 2002, recommending a policy with respect to appointments to the Board of Directors for the Kitchener Power Corporation. It was resolved: "That the draft Council Policy titled 'Appointments to the Board of Directors of the Kitchener Power Corporation' as attached to Corporate Services Department report CRPS-02-225, be approved and numbered accordingly." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23~ 2002 13. CRPS-02-226 - 78- CITY OF KITCHENER MUNICIPAL CODE CHAPTER 578 (PLUMBERS) AMENDMENT TO RECOGNIZE THE CITIES OF BRANTFORD AND PETERBOROUGH INTHE RECIPROCAL LICENSING PROGRAM 14. The Committee was in receipt of Corporate Services Department report CRPS-02-226, dated September 18, 2002, with respect to Municipal Code Chapter 578 (Plumbing Contractors - Master Plumber - Journeyman Plumber). The report advises that the City is part of a reciprocal program with other Ontario Municipalities which allows Master Plumbers who have written their examination in one municipality to be able to obtain a licence in other municipalities without writing further examinations. It was resolved: "That a by-law be considered at the September 30, 2002, Council meeting to amend Schedule 'A' of Municipal Code Chapter 578 (Plumbing Contractor - Master Plumber - Journeyman Plumber) to include the following: '14. The Corporation of the City of Brantford 15. The Corporation of the City of Peterborough'." DTS-02-202 LIQUOR LICENCE APPLICATION CAFFI~ MALIBU UNIT 4, 79 VICTORIA STREET NORTH The Committee was in receipt of Development and Technical Services Department report DTS- 02-202, dated September 17, 2002, recommending that the City not oppose a Liquor Licence Application for Caffe Malibu, Unit 4, 79 Victoria Street North, provided the applicant agrees to certain conditions. Ms. C. Heal advised that a letter has been received from the applicant agreeing to the conditions outlined in the staff report. On motion by Councillor J. Smola - it was resolved: "That the Council of the Corporation of the City of Kitchener does not oppose the application of Sreto Ubiparip for a Liquor Licence for Caffe Malibu, to be located at Unit 4, 79 Victoria Street North, Kitchener, subject to the applicant agreeing to the following: The applicant agrees to voluntarily request the following conditions be added to the Liquor Licence. In the event the Alcohol and Gaming Commission of Ontario, at its discretion, does not add the following conditions to the licence, the applicant agrees to have the conditions added to and form part of the 'Private Agreement Conditions' and understands the City's non-objection to the issuance of the liquor licence is based on the private agreement and continued compliance. CONDITIONS The applicant agrees: a) to post in a conspicuous place and abide by the Downtown Licensed Establishments Code of Conduct; b) to become a member of the Kitchener Downtown Business Association's Licence & Entertainment Committee and attend its meetings; c) to set a 50% monthly ratio of alcohol sales to gross refreshment sales (including food and other sundries) as set out in your application (in other words, alcohol sales will be limited to 50% of gross refreshment sales); FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23, 2002 - 79- CITY OF KITCHENER 14. DTS-02-202 LIQUOR LICENCE APPLICATION CAFFI~ MALIBU UNIT 4, 79 VICTORIA STREET NORTH (CONT'D) d) to notify the Clerk of the City of Kitchener of any applications to change the licence, in writing and at the same time the application for change is made to the Alcohol and Gaming Commission and not expand the licensed establishment, including the addition of an outdoor patio, without the consent of the City's Council; e) to ensure all customers of Caffe Malibu only park their vehicles at the front parking lot of 79 Victoria Street North and not at any of the neighbouring parking lots or on Heit Lane; f) to provide no ancillary entertainment at the establishment, except pre-recorded soft music on any evening and soft live music (solo - singing and piano) from Thursday to Sunday evenings; g) to ensure the rear exit of the establishment facing Heit Lane is closed at all times, except for the purpose of staff access, and is not used by customers. This condition does not apply to emergency situations; h) not to enlarge the existing front entrance, create any garage door type openings, or any other forms of new openings/windows on any of the exterior walls at Unit 4, 79 Victoria Street North; and, these conditions shall bind all successors, assigns and subsequent licence holders (if any)." 15. CRPS-02-227 MUNICIPAL CODE CHAPTER 586 (REFRESHMENT VEHICLES) FIVE (5) YEAR REVIEW DRAFT BY-LAW TO REPEAL AND REPLACE BY-LAW 97-164 The Committee was in receipt of Corporate Services Department report CRPS-02-227, dated September 19, 2002, advising that the Municipal Act requires Licensing By-laws to be rewritten every five years. Consequently, it is necessary to repeal and replace Municipal Code Chapter 586 (Refreshment Vehicles). Attached to the staff report is a draft by-law in this regard. On motion by Councillor G. Lorentz - it was resolved: "That a by-law be considered at the Council meeting of September 30, 2002 to repeal and replace Municipal Code Chapter 586 (Refreshment Vehicles) in the form of the draft by- law dated September 16, 2002, attached to Corporate Services Department report CRPS- 02-227." 16. CRPS-02-228 MUNICIPAL CODE CHAPTER 584 (PLACES OF REFRESHMENT) FIVE (5) YEAR REVIEW DRAFT BY-LAW TO REPEAL AND REPLACE BY-LAW 97-165 The Committee was in receipt of Corporate Services Department report CRPS-02-228, dated September 19, 2002, recommending Municipal Code Chapter 584 (Places of Refreshment) be repealed and replaced as required by the current Municipal Act. A copy of the draft by-law proposed by staff is attached to the staff report. 16. CRPS-02-228 MUNICIPAL CODE CHAPTER 584 (PLACES OF REFRESHMENT) FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23, 2002 - 80- CITY OF KITCHENER FIVE (5) YEAR REVIEW DRAFT BY-LAW TO REPEAL AND REPLACE BY-LAW 97-165 (CONT'D) On motion by Councillor G. Lorentz - it was resolved: "That a by-law be considered at the September 30, 2002, Council meeting to repeal and replace Municipal Code Chapter 584 (Places of Refreshment) in the form of the draft by- law dated September 16, 2002, attached to Corporate Services Department report CRPS- 02-228." Mayor Zehr directed that in future, when draft by-laws to repeal and replace existing by-laws are presented to Committee or Council changes to the existing by-law be highlight in the draft. 17. CRPS-02-222 AMENDMENT TO COUNCIL POLICY 1-110 [HERITAGE KITCHENER {LACAC) TERMS OF REFERENCE] ADDITION OF A REPRESENTATIVE FROM ST. MARY'S HERITAGE CONSERVATION DISTRICT TO HERITAGE KITCHENER MEMBERSHIP The Committee was in receipt of Corporate Services Department report CRPS-02-222, dated September 16, 2002, recommending the membership of Heritage Kitchener be changed to add a representative of the St. Mary's Heritage Conservation District; as each of the other two Heritage Conservation Districts have a representative on Heritage Kitchener. On motion by Councillor G. Lorentz - it was resolved: "That Council Policy 1-110 [Heritage Kitchener (LACAC) - Terms of Reference] be amended by adding the following to Section 2 (Committee Composition and Reporting): 'f) 1 representative of St. Mary's Heritage Conservation District'." 18. CRPS-02-224 APPOINTMENTS TO THE AD HOC ADVISORY COMMITTEE ON COUNCIL REMUNERATION The Committee was in receipt of Corporate Services Department report CRPS-02-224, dated September 19, 2002, presenting the names of applicants who submitted applications for the Ad Hoc Citizens Advisory Committee on Council Remuneration. It was noted in the report that an application was received from Mr. Phil Lublin, who does not meet the eligibility criteria for this Committee, as established by Council. Councillor J. Smola suggested that in addition to appointing the members for this Advisory Committee, the Chief Administrative Officer assist and provide additional staff support for this Ad Hoc Advisory Committee. On motion by Mayor C. Zehr - it was resolved: "That the following be appointed to the 'Ad Hoc Citizens Advisory Committee on Council Remuneration': Dan Carli Bryan Issac Allan Laalo Maxine Neller Claude Schneider; and further, That the Chief Administrative Officer assist and provide support staff to the Committee." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES September 23~ 2002 - 81- 19. ADJOURNMENT On motion, the meeting adjourned at 4:09 p.m. CITY OF KITCHENER Dianne H. Gilchrist Committee Administrator