HomeMy WebLinkAboutFIN-07-003 - Monthly Grant Allocations Prior to Budget Day
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KITCHENER
Financial Services
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Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
Councillor Berry Vrbanovic, Chair, and Members of
the Finance and Corporate Services Committee
January 8,2007
All
Pauline Houston, General Manager of Financial Services & Treasurer
Dan Chapman, Director of Financial Planning & Reporting (2347)
December 22, 2006
FIN-07-003
Monthly Grant Allocations Prior to Budget Day
RECOMMENDATION:
THAT the following grants be paid on a monthly basis until the 2007 budget is approved:
Belmont Improvement Area
Centre in the Square
Downtown Improvement Area
Greater Kitchener Waterloo Chamber - Health Care Recruitment
Homer Watson Foundation (Payroll)
House of Friendship - Chandler
House of Friendship - Kingsdale
Kitchener Horticultural Society
Kitchener Musical Society
Kitchener Public Library - January
Kitchener Public Library - February
Kitchener Public Library - March
Kitchener Public Library - April
Kitchener Waterloo Social Planning Council
Kitchener Waterloo Symphony Orchestra
K-W Art Gallery
K-W Drum Corps Association
K-W Oktoberfest Inc.
2,083.00
104,115.00
45,416.00
1 ,666.00
13,683.00
2,991.00
4,857.00
14,281.00
1,416.00
1,000,000.00
625,000.00
625,000.00
625,000.00
6,765.00
13,444.75
13,648.00
2,197.00
2,626.00
BACKGROUND:
AND FURTHER THAT final budget day be rescheduled from March 19,2007 to April 16, 2007
Due to the delayed timing of budget approval in 2007, staff recommends that Council authorize
the continuation of monthly payments to groups currently receiving grants, where the payment is
consistent with the recommendation of the City's Grants Committee. Staff also recommends
that final budget day be changed in response to Council member scheduling conflicts.
REPORT:
Pavment of Monthlv Grant Allocations Until Budaet Aooroval
The City pays annual grants to a number of community groups and local boards on a monthly
basis to assist in meeting their cash flow requirements. In view of the delayed budget approval
in 2007, the absence of Council authority to pay grants until after April 16 will have a significant
impact on the operations of these organizations.
Staff recommends that the City continue to pay the existing 2006 monthly allocation for the first
four months of 2007 to the organizations which are currently receiving funding from the City and
which are recommended for a continued grant in 2007 by the Grants Committee. The list of
monthly payments to community groups is as follows:
Greater Kitchener Waterloo Chamber - Health Care Recruitment
Homer Watson Foundation (Payroll)
House of Friendship - Chandler
House of Friendship - Kingsdale
Kitchener Horticultural Society
Kitchener Musical Society
Kitchener Waterloo Social Planning Council
Kitchener Waterloo Symphony Orchestra
K-W Art Gallery
K-W Drum Corps Association
K-W Oktoberfest Inc.
$ 1,666.00
13,683.00
2,991.00
4,857.00
14,281.00
1,416.00
6,765.00
13,444.75
13,648.00
2,197.00
2,626.00
The only group currently receiving a monthly grant which is not proposed for payment in 2007 is
Theatre and Company. The Grants Committee will be recommending that the cash portion of
the grant be discontinued in 2007.
A number of other groups receive annual operating grants with payments typically in March and
October of each year. Staff does not believe that the deferral of the first payment until after April
16, 2007 will present a hardship for these groups.
The local boards recommended for continued monthly support are as follows:
Belmont Improvement Area
Centre in the Square
Downtown Improvement Area
Kitchener Public Library - January
Kitchener Public Library - February
Kitchener Public Library - March
Kitchener Public Library - April
Adiustment to Final Budaet Dav
2,083.00
104,115.00
45,416.00
1,000,000.00
625,000.00
625,000.00
625,000.00
Staff has been advised that the proposed budget day of March 19, 2007 presents scheduling
conflicts for certain members of Council. Based on an informal poll of Council members, the
next available date is Monday April 16, 2007.
Staff will be recommending pre-approval of certain urgent capital works on January 15, 2007 to
ensure that the capital program is not compromised in 2007 as a result of this delayed budget
approval.
FINANCIAL IMPLICATIONS:
When advancing grant payments to community groups, Staff will include a letter advising the
groups that the payments are conditional upon budget approval on April 16, 2007 and that,
should Council not support the grant, the amounts must be refunded to the City. In addition, the
remaining payments, if any, will be adjusted after budget approval to reflect the actual amount
approved for 2007.
CONCLUSION:
Due to the delayed budget approval in 2007, staff recommends that Council authorize the
continuation of monthly payments to groups currently receiving grants, where the payment is
consistent with the recommendation of the City's Grants Committee. Staff also recommends
local boards receive continued funding and that final budget day be changed in response to
Council member scheduling conflicts.
Pauline Houston, CA
General Manager of Financial
Services & City Treasurer
Dan Chapman, CA
Director of Financial Planning
& Reporting