HomeMy WebLinkAboutCSD-06-071 - Shared Services Roads Agreement
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Community Services Committee
June 12, 2006
Ken Currier, Director of Operations
Ken Currier
All
May 25, 2006
CSD-06-071
SHARED SERVICES ROADS AGREEMENT
RECOMMENDATION:
That the Mayor and Clerk be authorized to enter into an agreement with The Corporation
of the City of Waterloo for the purposes of a reciprocal winter road maintenance and leaf
collection for border area streets, subject to the satisfaction of the City Solicitor; and
further,
That the Director of Operations or his designate be authorized to revise the maintenance
schedules attached to the Reciprocal Winter Road Maintenance and Leaf Collection
Agreement (attached as Schedule A and B in report CSD-06-071) from time to time as
opportunities for further shared maintenance activities are entered into with the City of
Waterloo.
BACKGROUND:
In January 2004 staff from the Cities of Kitchener and Waterloo met to discuss the development
of a shared services program between the two cities. Shared services initiatives were sought
that would maintain three basic principles, accessibility, affordability and accountability to satisfy
the taxpayers of both cities.
Street maintenance of border area streets was one identified initiative that satisfied the criteria
and would demonstrate the benefits of service rationalization and service efficiencies for both
cities. Two specific areas of street maintenance were chosen for further investigation, winter
road maintenance and leaf collection. During the winters of 2005 winter road maintenance was
shared on border area streets and proved to be a success from a staff and public perspective. It
was agreed at that time to formalize an agreement, documenting the work of each city in each
others jurisdiction and to continue with furthering the program and implement leaf collection as
the next shared service.
Report No: CSD-06-071
REPORT:
The Cities of Kitchener and Waterloo share 20 roads which link the two cities forming a
seamless border for many of the area residents. The levels of service provided by each
municipality are comparable for winter maintenance and leaf collection. Staff have developed
routes for each maintenance function that ensures coordination of existing clearing and
collection routes while no one city would be required to do more than the other. The schedule
of maintenance routes and activities attached to the reciprocal agreement will be reviewed and
revised each year as necessary.
The agreement allows for a review of the shared services program and the agreement will be
renewed annually unless notice is given by either municipality to end the agreement.
FINANCIAL IMPLICATIONS:
There are no additional financial obligations with this agreement.
COMMUNICATIONS:
Area residents that live on the routes that have been chosen to be part of the shared services
program have been notified, indicating that they can expect to see crews from Waterloo
performing road maintenance in Kitchener. The City of Waterloo will be seeking approval from
their Council on June 12th, 2006 to enter into this agreement.
CONCLUSION:
The success of this shared services initiative will be evaluated by both municipalities and
additional maintenance programs will be added as opportunities are identified.
Keith Baulk, Acting General Manager
Community Services