HomeMy WebLinkAboutCSD-06-094 - Sponsorship Request - Dynamo (Studio D) Dance Team
Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
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Mayor Carl Zehr and Members of Council
August 28, 2006
Ken Currier, Acting General Manager, Community Services
Renate Willms, Supervisor of Administration (ext. 2395)
All
August 23, 2006
CSD-06-094
SPONSORSHIP REQUEST - DYNAMO (STUDIO D) DANCE
TEAM
RECOMMENDATION:
That a minor sports travel assistance grant not be approved for the Dynamo (Studio D)
Dance Team to attend the International Tap Dance Festival in Vancouver from September
1 to 4, 2006.
BACKGROUND:
At the August 21, 2006 Finance and Corporate Services Committee meeting, Council
considered a request from the Dynamo (Studio D) Dance Team to assist with expenses related
to the team attending the International Tap Dance Festival in Vancouver in September.
The request was deferred to the August 28, 2006 Council meeting in order that the following
additional information, as requested by Committee members, could be provided by the dance
team and staff:
· a completed travel assistance grant application form
· an updated budget including anticipated revenues from other sources
· a final list of participants and their residency
· a comparison of this grant request to the team of athletes/officials sponsored by the City of
Kitchener to attend the International Children's Games in Coventry, England, in July 2005
REPORT:
Staff has reviewed the travel assistance grant application, submitted on August 22, 2006 by the
Dynamo (Studio D) Dance Team, requesting $8,832.00 to cover expenses for the team to
attend the International Tap Dance Festival in Vancouver from September 1 to 4,2006.
Staff recommend that a grant not be approved since the request does not meet the following
grant criteria.
Report No. CSD-06-094
Page 2
Travel assistance grants are intended for individuals or groups involved in minor sports in the
City of Kitchener who have qualified to compete in provincial, national or international
championships. Grants are intended to assist with the cost of travel to and from the event
location only, and are not to be of an invitational nature, but must be a recognized provincial,
national or international competition. The International Tap Dance Festival is not a competition
but rather an invitational event.
Further, the Dance Team has requested funding to cover expenses for airfares, airport
transfers, hotel accommodations, conference classes and performance entry fees for the seven
performers and team choreographer. Travel assistance grants are intended to assist with the
cost of travel to and from the event location only and are limited to Kitchener residents, 18 years
of age or under. For national competitions attended by teams, the travel assistance grant
criteria provides an amount of $90 per competitor, to a maximum of $1,000 per team, for
qualified applicants. Should Council wish to consider providing sponsorship, staff suggest that a
maximum of $630 be approved ($90 for each of the seven competitors who are residents of
Kitchener and under the age of 18).
Staff was also requested to provide information with respect to the funding provided for a City of
Kitchener team to attend the 2005 International Children's Games in Coventry, England in July
2005. The City of Kitchener was invited by the Games Committee to send a team of up to 20
children and 5 officials to participate in the 2005 event. The International Children's Games
Committee covered the expenses for accommodation and meals for the delegations, with the
remaining costs for entry fees, uniforms and transportation to be paid by the delegations.
The estimated budget for the team to attend the Coventry event was $28,000. Council
approved a contribution of $4,000, with the remaining costs covered by the KW Sports Council
($8,000), Kitchener Sports Association ($8,000) and contributions by sports groups ($8,000).
Further information and budget details for the 2005 International Children's Games are provided
in staff report CSD-05-022 presented to Community Services Committee on January 24, 2005
(copy attached).
FINANCIAL IMPLICATIONS:
None.
COMMUNICATIONS:
The grant applicant has received a copy of this report.
Renate Willms
Supervisor of Administration
KC