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Home My WebLink AboutCSD-07-016 - Winter Works 2006-2007 ) ~ Community Services ~ Report To: Date of Meeting: Submitted By: Prepared By: Ward(s) Involved: Date of Report: Report No.: Subject: Community Services Committee January 29,2007 Ken Currier, Director of Operations Dan Locke, Manager of Operational Support, ext. 2517 All January 15, 2007 CSD-07 -016 WINTER WORKS 2006-2007 RECOMMENDATION: For information only. EXECUTIVE SUMMARY: The purpose of this report is to inform Council of the current Winter Works projects (Winter Works period November 15, 2006, to April 1, 2007) as well as other works being performed that are not under the Winter Works Program. BACKGROUND: Every year, the Operations Division of the Department of Community Services completes projects on a citywide basis during the winter season. These projects vary in scope and scale but all involve the use of Operations labour and equipment funded by a specific operating account managed by the Operations Division. The Operations Division costs for materials are not covered under Winter Works and must be budgeted out of each Department sponsoring a project. It is understood that the projects undertaken are secondary to the prime winter roads maintenance function of the Operations Division and are of a nature that can be stopped when the need arises for staff to respond to a winter ice or snow event. REPORT: Due to the extended unseasonably mild weather we have been experiencing to date the Operations Division is relying on its Winter Works Program to support staff activities. Applications for Winter Works projects for 2006-2007 were submitted in early September and have been reviewed, evaluated and prioritized by Community Services staff. The following represents the list of submitted projects and their status at the time of this report: Report No: CSD-07-016 WINTER WORKS PROJECTS (listed by Ward with a brief description and progress status) Bridaeoort - Centre Ward 1 · Watercourse maintenance - Spring Valley Road bag wall - start date TBD · Centennial Stadium - pruning and clipping overgrowth around fencing and clean up of storage rooms - in progress Chicooee - Grand River Ward 2 · Watercourse maintenance - Graber PI & Graber PI to Ottawa (silt & vegetation removal) - on hold until colder weather · Woodland Cemetery - constructing burm and additional grave plots - Jan - Feb · Playground sand replacement - Centreville/Chicopee, Prospect - replace sand on playground - TBD Fairwav - Gatewav Ward 3 · Wilson Ave Bridge - contaminated soil removal (6" surface layer) - TBD · Playground sand replacement - Kingsdale, Millwood - replace sand on playground - TBD South Ward 4 · Fire Station # 7 - Huron and Fischer-Hallman - stripping, compacting and stockpiling fill on site - in progress · Watercourse Maintenance - Wards Pond - complete work that couldn't be finished last year - TBD · Trillium SWM Pond - outlet replacement - TBD Forest - Rockwav Ward 5 Watercourse Maintenance - Shoemaker Greenway, Greenbrook Dr. to behind pump station on the other side of Stirling Ave. (silt & vegetation removal) - on hold as this area has become extremely wet since the Region of Waterloo has stopped drawing ground water in this area Horticultural Society - hauling 4-5 loads of compost from Rockway gardens to Chandler upper yard - ground needs to freeze first -TBD Horticultural Society - Floral/ Preston Streets - remove log edging and plant material to grade - ground needs to freeze first -TBD Rockway Golf Course parking lot repairs - rear and front lots - TBD Voisin Greenway - Village to Stirling culvert repair debris clean up and minor bank repairs - TBD Stirling Ave S - at Homer Watson culvert repair - TBD lakeside Park Storm Outlet - storm outlet repair - TBD Mausser Park - forestry/Vegetation maintenance - complete remaining work from 05- 06 - TBD Playground sand replacement - Meinzinger, Shoemaker - replace sand on playground -TBD Report No: CSD-07-016 West - Victoria Park Ward 6 Christmas Fantasy - Victoria Park Christmas Lighting - in progress Bramm St salt shed building corner needs to be protected - JHSC -looking into compliance - in progress Bramm St wash bay repairs - repair grates and wash bay structure, paint - in progress Homewood Ave - restore proper drainage behind properties - in progress Victoria Park Pavilion - connect roof leaders to storm line and remove damaged carpet from basement (flood) - completed Dec 21.06 Stirling Ave S tree pruning - pruning tree growth on Stirling between Courtland and Mill- Target Jan - Feb Detweiler Greenway - removal of wood/brush from behind properties and creek - Jan- Feb Victoria at Stoke - remove and clean up dead Sumacs - Jan - Feb Playground sand replacement - Eastforest, Greengable, Lynvalley - replace sand on playground - TBD Non Ward Soecific Citv Wide Proiects · Bylaw Enforcement - sidewalk snow removal as per Bylaw City wide - on request basis · Watercourse brush cutting/removal - Brush cutting - in progress · Trail pruning - pruning over growth - in progress · Street tree raising - tree raising along streets, lanes and sidewalks - TBD · Hauling fill out of cemeteries - ongoing as required Works Beina Performed not Under Winter Works · Pot hole repairs hotmix and premix - ongoing as required · Utility cut repair with premix - ongoing as required · Filling roadside sandboxes - ongoing as required · Regular City debris pickup/sidewalk sweeping downtown - ongoing as required · Shouldering when it is mild enough - ongoing as required · Sewer repairs - as required · Litter pick up on road allowance - ongoing as required · Hauling winter sand into Bramm St - ongoing as required It should be noted that the Engineering Division of the Development and Technical Services Department historically receives approximately $100,000 worth of winter work from the Operations Division. This year's projects that Engineering has submitted are individually smaller in scale, therefore allowing for many other projects from other departments. This has allowed Operations to undertake projects from a variety of sources. It is difficult to estimate costs of these projects due to the unknown scope of the work (i.e. City wide projects). It also should be noted that the watercourse projects have limitations that only allow Operations staff to enter the watercourse to perform the work after the watercourse has frozen over. Due to the mild winter we are experiencing, these projects may need to be deferred to next year. This is also the case in many of the woodlots. It is simply too mild to effectively perform the required work. Report No: CSD-07-016 FINANCIAL IMPLICATIONS: The Operations Division is allocated specific funding to perform the Winter Works Program. The operating budget for Winter Works for 2006 was $579,772. A total of $595,404 has been allocated in the 2007 operating budget primarily to offset staff and equipment expenses. COMMUNICATIONS: City staff, which have submitted applications to the Winter Works program, have been notified of the result of the review process and the scheduling of their applications. CONCLUSION: In conclusion, Operations staff are committed to undertaking the above listed Winter Works projects as complimentary, and secondary to, the winter road maintenance operations. The projects have been reviewed and scheduled according to prior commitments, overall benefit, scope of work, and availability of skilled crews. The program represents an efficient way of completing much needed work with skilled City crews in accordance with their availability throughout the winter period. Ken Currier Director of Operations AP