HomeMy WebLinkAboutDTS-07-030 - Strange St Reconstruction~ ~, ~
T~ E
Development &
Technical Services
Report To: Councillor B. Vrbanovic, Chair and
Members of Finance & Corproate Services Committee
Date of Meeting: February 19, 2007
Submitted By: Dave Mansell, P.Eng., Director of Engineering Services
Prepared By: Steve Allen, P. Eng., Design and Construction Engineer
Ward(s~ Involved: 6 West -Victoria Pk
Date of Report: January 31, 2007
Report No.: DTS 07-030
Subject: STRANGE STREET RECONSTRUCTION - PO EXTENSION
REQUEST FOR 2007 CONSTRUCTION
RECOMMENDATION:
That Council approve the extension of the purchase order for IBI Group by $87,270 to complete
the 2007 construction of Strange Street.
BACKGROUND
The reconstruction of Strange Street between Victoria Street and Park Street is a triple funded
project that was originally budgeted for 2006. It was anticipated that the entire length of Strange
Street would be completed as one project. Council awarded Expression of Interest E05-027 for
the engineering services to IBI Group in August 2005. During budget deliberations in 2005 it
was determined that, for financial reasons, the construction would be split over two years. The
first phase of Strange Street is Victoria Street to the GEXR tracks, Dominion to Park Street, and
Elm Street, and was to be completed in 2006. The second phase of Strange Street is Cherry
Street to the GEXR tracks and is planned for 2007.
REPORT:
During the 2005 budget preparation, the Strange Street project was split into two phases to
accommodate budget restrictions for 2006. Tender T06-024 for Phase 1 was issued in March
2006 with an expected working time of 75 days. Due to several factors summarised below, the
contractor required 112 working days to complete Phase 1. When IBI Group was awarded the
project in 2005 the fees submitted were based on a total of 110 working days to complete both
Phases. IBI has estimated that Phase 2 will require 80 working days. Therefore their purchase
order for the contract administration must be extended accordingly to complete Phase 2.
Discovery of Additional contamination - As reported in report number DTS 06-128 to the
Finance and Corporate Services Committee August 21, 2006, during the construction
unanticipated contamination in the roadway was discovered. This lead to a substantial delay in
the project as the material was identified, quantified and removed.
Additional work for the Region of Waterloo -During the construction, the Region requested
that a sanitary service be installed to their pump station on Strange Street. This required the
installation of a new manhole and sanitary service pipe on Region of Waterloo property.
Leaking / New watermain valves -During the reconstruction the contractor was directed to
replace, or insert new watermain valves. Watermain valves are required to isolate the
watermain at the limits of construction. Due to leaks in existing valves and lack of valves at the
limits of the project, the contractor was directed to install new watermain valves at the request of
Kitchener Utilities.
Adverse weather -The construction progressed slowly in the months of October and
November due to unusually wet weather. The wet weather combined with poor draining in-situ
soils on the job-site hampered the contractor's progress and adversely affected the schedule.
FINANCIAL IMPLICATIONS:
Fundin
Approved Capital Budget -Index 852418 $2,389,700.00
Requested Budget 2007 -Index 852418 $1,152,000.00
Recovery from The Region of Waterloo $ 71,242.36
Total Funding $3,612,942.36
Costs 2005-2008 (net of GST)
PHASE 1 -complete
2006 Construction (T06-024) $1,969,795.00
2006 Consultant Fees (to e/o Dec '06) $ 233,765.69
Legal Surveys $ 8,386.00
Misc Expenses $ 24,775.50
Total Costs for Phase 1 $2,236,722.19
Balance Remaining after Phase 1 $1,376,220.17
PHASE 2 -June -Sept 2007
2007 Construction (est.) $1,152,000.00
2007 Extra Consultant Fees (est.) $ 87,270.00
Surface Asphalt (est.) $ 73,206.00
Misc Expenses (est.) $ 12,860.00
Total Costs for Phase 2 $1,325,336.00
Projected Surplus* $ 50,884.17
*to be returned to Water(31 %}, Sewer(46%) and Capital out of Current(23%).
CONCLUSION:
Staff has reviewed the extent of the remaining work on Strange Street and associated costs and
concurs that 80 additional days of construction administration will be required to complete
Phase 2 of the project. Analysis shows that there is sufficient funding to pay for the remainder
of the work, subject to tendering results in April 2007.
Dave Mansell, P.Eng.
Director of Engineering
Steve Allen, P.Eng.
Design and Construction Engineer