HomeMy WebLinkAboutDTS-07-034 - Children's Safety Village Agreements1
KKR - . • -
Development &
Technical Services
Report To: Committee of a Whole
Date of Meeting: February 26, 2007
Submitted By: Tim Beckett, Deputy Fire Chief
Prepared By: Tim Beckett, Deputy Fire Chief (ext 2926)
Ward(s) Involved: All
Date of Report: February 16, 2007
Report No.: DTS-07-034
Subject: Children's Safety Village Agreements
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute the Children's Safety Village Foundation
Agreement with the Regional Municipality of Waterloo, the Waterloo Regional Police Services
Board, The Corporation of the City of Cambridge, and The Corporation of the City of Waterloo
pertaining to the day to day operations of the Children's Safety Village; said agreement to be to
the satisfaction of the City Solicitor; and further
That the Mayor and Clerk be authorized to execute the Sponsorship and Maintenance
Agreement with the Waterloo Region Children's Safety Village pertaining to the City's
sponsorship; said agreement to be to the satisfaction of the City Solicitor."
BACKGROUND:
The Children's Safety Village (CSV) of Waterloo is located at 200 Maple Grove Road. The
Village first opened over 15 years ago. This village serves as an educational centre for school
aged children to visit and learn safety tips related to fire safety, bike safety, and pedestrian
safety. The village is comprised of an educational building with class rooms for both police and
fire programs. Outside are a number of smaller buildings representing businesses and
organizations within the Region. Here, the children learn bike safety and pedestrian safety.
The programs have been jointly operated and managed by both police and fire services. The
City of Kitchener has provided a staff member, the Civilian Fire Prevention Public Training
Coordinator, to coordinate fire activities. Through an agreement with Cambridge and Waterloo
Fire Departments, we are reimbursed for a portion of this salary.
The buildings were built and maintained by individual sponsors. Costs for the buildings were
fully funded by the sponsoring businesses and organizations. Over the years some buildings
have begun to show signs of wear and tear, requiring maintenance to the structures. There are
no written agreements in place and therefore no obligation for the sponsors to provide repair to
some of the structures. The current Fire Station on the site was built and funded through
collaborated efforts by the three city departments. Regular maintenance is normally conducted
by the Civilian Fire Prevention Public Training Coordinator during the summer months.
REPORT:
This Foundation Agreement defines the Children's Safety Village and identifies key parties,
being The Regional Municipality of Waterloo, Waterloo Regional Police Services, City of
Kitchener, City of Cambridge and the City of Waterloo.
The Foundation Agreement defines the Governing Committee's composition and mandate; and
empowers the Governing Committee with respect to day-to-day operations and provides signing
and financial authority to the Committee.
Lastly, the Foundation Agreement addresses issues with insurance and liability. It identifies
party responsibilities, including an indemnification clause and the need to maintain general
liability insurance for the amount of five million dollars. These insurance matters are to be dealt
with through the Waterloo Region Municipalities Insurance Pool.
The Sponsorship and Maintenance Agreement provides for set criteria and expectations of
sponsors within the Children's Safety Village. The current Fire Station on the grounds was built
through collaborated efforts by Kitchener, Cambridge and Waterloo Fire Departments and has
been maintained on a yearly basis by all three. This sponsorship and maintenance agreement
will cost us 1/3rd of the annual fee, which is currently set at $500. This will include daily
maintenance and major repairs. This money will be deposited into a sponsor reserve fund to
cover costs as they occur. We may be required to pay additional cost for repairs if there are
insufficient funds in the reserve.
FINANCIAL IMPLICATIONS:
The foundation agreement discusses funding issues. These currently pertain to the salary of the
Civilian Fire Prevention Public Training Coordinator and a portion of the salary of the part-time
Village Coordinator. These costs are included in the 2007 operating budget and have been paid
for several years through past operating budgets.
The Sponsorship and Maintenance Agreement requires the payment of $500, split three ways,
payable on a yearly basis. Additional maintenance cost for larger capital repairs would be split
three ways and would be planned in advance for budgetary consideration.
CONCLUSION:
It is staff's recommendation that these agreements be executed. Through the execution of
these agreements it reinforces the City's commitment and dedication to the Safety Village and
the education of our youth.
The agreement provide for the necessary structure and funding for the Children's Safety Village
to operate on a day-to-day operation as well as provide for long-term sustainability. All costs
associated to these agreements are currently budgeted for.
Tim Beckett
Deputy Fire Chief