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HomeMy WebLinkAboutDev & Tech Svcs - 2007-03-05DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 CITY OF KITCHENER The Development and Technical Services Committee met this date, commencing at 6:05 p.m. Present: Councillor C. Weylie -Chair Mayor C. Zehr and Councillors B. Vrbanovic, K. Galloway, J. Gazzola and J. Smola Staff: C. Ladd, Chief Administrative Officer R. Browning, General Manager of Development & Technical Services J. Willmer, Director of Planning D. Mansell, Director of Engineering J. McBride, Director of Transportation Planning F. McCrea, Assistant City Solicitor M. Selling, Manager of Building, Chief Building Official L. Lynch, Manager of Engineering Infrastructure K. Carmichael, Supervisor, Traffic & Parking Services A. Pinard, Manager of Long Range & Policy Planning D. Ross, Manager of Development Review M. Henderson, Supervisor, Asset Management E. Saunderson, Project Manager B. Sloan, Senior Planner S. Rice, Development Administrator C. Bluhm, Urban Investment Advisor D. Gilchrist, Committee Administrator 1. CRPS-07-03$ - ENVIRONMENTAL COMMITTEE RECOMMENDATION - COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT PROGRAM - 2006 RECIPIENTS The Committee considered Corporate Services Department report CRPS-07-038, dated February 26, 2007, regarding a recommendation from the Environmental Committee for the 2006 Recipients of the Community Environmental Improvement Grant Program. On motion by Councillor B. Vrbanovic - it was resolved: "That 2006 Community Environmental Improvement Grants, to be funded from the Environmental Stewardship Capital Account, be awarded as follows: $500 to the Freedom in Christ Pentecostal Assembly; $1,000 to Driftwood Park Public School; $1,000 to Monsignor Haller School; $1,000 to St. Daniel Catholic School; $1,000 to St. Anne's School; $1,000 to St. Bernadette Catholic Elementary School; and the remaining $4,200 be prorated for distribution as part of the 2007 Community Environmental Improvement Grants." CRPS-07-039 - ENVIRONMENTAL COMMITTEE RECOMMENDATION - REGION OF WATERLOO NON-ESSENTIAL PESTICIDE REDUCTION SOCIAL MARKETING CAMPAIGN - 2007 COST SHARING REQUEST The Committee considered Corporate Services Department report CRPS-07-039, dated February 26, 2007, regarding a recommendation from the Environmental Committee for the 2007 Cost Sharing Request for the Region of Waterloo Non-Essential Pesticide Reduction Social Marketing Campaign. On motion by Councillor B. Vrbanovic - it was resolved: "That the City of Kitchener recognizes the public's growing concern regarding the use of pesticides, involuntary exposure and the potential effect on the health of humans and other non-target species; and, That continuing public education must remain a key initiative in efforts to encourage the reduction of the non-essential use of pesticides in our community; and, DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -14- CITY OF KITCHENER 2. CRPS-07-039 - ENVIRONMENTAL COMMITTEE RECOMMENDATION tCONT'D) That the City continues to participate in cost-sharing with 50% by area municipalities and 50% by the Regional Municipality of Waterloo, and approve the request of the Region for a financial contribution in the amount of $14,462.78 for 2007, Year 4 of the cost-shared community-based social marketing (CBSM) campaign; and further, That Kitchener's contribution be contingent upon cost-sharing by all area municipalities." 3. DTS-07-037 - TRAFFIC CALMING - CHOPIN DRIVE The Committee considered Development and Technical Services Department report DTS-07- 037, dated February 20, 2007, regarding traffic calming on Chopin Drive. Mr. Carmichael reviewed the traffic calming measures considered by staff for Chopin Drive, noting that the chosen option is the installation of a raised crosswalk with curb extensions at A. R. Kaufman Public School Further, a traffic study was conducted for the intersection of Chopin Drive and Hazelglen Drive, and the results show the need for an all-way stop at this intersection in addition to the traffic calming measures. He advised that regardless of the traffic calming measures chosen by this Committee, the all-way stop needs to be installed. In response to questions, Mr. Carmichael advised that only 33% of the residents responded to the survey. Staff's recommendation meets the request of the residents, who were against almost any traffic calming measures. He also advised the proposed raised pedestrian crossing will be installed on a permanent basis. On motion by Councillor B. Vrbanovic - it was resolved: "That a raised pedestrian crosswalk with curb extensions be installed on Chopin Drive at the existing School Crossing location, immediately in front of AR Kaufman Public School; and, That an all-way stop be installed at the intersection of Chopin Drive and Hazelglen Drive, and further; That the Uniform Traffic Control By-law be amended accordingly." 4. DTS-07-031 - IMPLEMENTATION OF THE CLEAN WATER ACT, 2006 AND THE LAKE ERIE SOURCE PROTECTION COMMITTEE The Committee considered Development and Technical Services Department report DTS-07- 031, dated February 14, 2007, regarding implementation of the Clean Water Act, 2006 and the Lake Erie Source Protection Committee, which was presented to the Committee by Mr. A. Pinard. 5. DTS-07-029 - SPORTSWORLD CROSSING -URBAN DESIGN GUIDELINES The Committee considered Development and Technical Services Department report DTS-07- 029, dated February 27, 2007, regarding urban design guidelines for Sportsworld Crossing. Mr. Bluhm advised that staff have been working with the developer and are very supportive of the strong vision and key design objectives. This design process does not preclude the required site plan process, but the developers want to make sure that Council agrees with their vision. Mr. P. Britton, MacNaughton Hermsen Britton Clarkson Planning Ltd, was in attendance on behalf of the developer. He noted that in the fall of 2006, Council approved a zone change for this property, and a presentation was made to this Committee at that time. He advised that these design objective, which have been developed in consultation with the area residents, staff and Councillor Gazzola, are an extension of the process undertaken last fall. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -15- CITY OF KITCHENER 5. DTS-07-029 - SPORTSWORLD CROSSING -URBAN DESIGN GUIDELINES tCONT'D) Upon questioning from Councillor Gazzola, Mr. Britton advised that as a result of the consultation process, the developer has stepped the proposed development away from the residential area, and included strong pedestrian connections linking the site to the residential community and beyond. The residents will have ongoing involvement in activating the green space, and the developer will continue to work with them. Mayor Zehr questioned the phasing of this development. Mr. Britton responded that the proposed Phase I will include existing buildings such as Moose Winooski's and a proposed new 2 story building at the centre of the site, as well as access, grading, site servicing and storm water management design. The proposed Phase II will be retail uses along the street frontage. The final phase will be at the back of the site; however, Phase II and the final phase may change depending on the timing of leases. On motion by Councillor J. Gazzola - it was resolved: "That the "Sportsworld Crossing -Urban Design Guidelines" be endorsed as effective guidelines to establish the conceptual vision for the development at 100 Sportsworld Drive and 4278 & 4336 King Street East, and to inform the site plan review process." 6. DTS-07-013 - 2006 ANNUAL REPORT -DELEGATED APPROVAL AUTHORITY The Committee considered Development and Technical Services Department report DTS-07- 013, dated February 27, 2007, regarding the 2006 Annual Report -Delegated Approval Authority. Mr. Willmer noted that 2006 was an unusually slow year, with only 3 new subdivision applications received and 3 draft approved. There were 31 registered plans containing a total of 1751 lots for singles, semis and townhouses. On motion by Councillor B. Vrbanovic - it was resolved: "That Development and Technical Services Department report DTS-07-013 be submitted to the Regional Municipality of Waterloo in fulfilment of Clause 22.1 of the Administrative Agreement between The City of Kitchener and the Regional Municipality of Waterloo regarding delegated authority." 7. DTS-07-039 - GROWTH MANAGEMENT, STAGING OF DEVELOPMENT AND PUBLIC ENGAGEMENT IN KITCHENER The Committee considered Development and Technical Services Department report DTS-07- 039, dated February 28, 2007, regarding Growth Management, Staging of Development and Public Engagement in Kitchener. The Committee was in receipt this date of correspondence from Mr. P. Smith, Bousfield Inc., dated March 5, 2007, addressing their concerns about "'candidate' growth districts" identified in the staff report, and competition between these growth districts, and whether it is desirable to prioritize them. Mr. B. Sloan presented the Growth Management report advising the intent is to establish a task force to assist staff in preparing a growth management strategy. This task force will include 2 components, a technical group and an advisory group. He noted that they have established a communications plan (Schedule A in the report) to initiate public awareness of this growth management strategy. The first phase of this public engagement process will take place between March 26th and April 13th, 2007. Upon questioning, Mr. Sloan acknowledged that there are provincial and regional growth management strategies, but the City of Kitchener should have control over its growth, and we should be in a position to manage this expected growth of 100,000 people over the next 25 DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -16- CITY OF KITCHENER 7. DTS-07-039 - GROWTH MANAGEMENT, STAGING OF DEVELOPMENT AND PUBLIC ENGAGEMENT IN KITCHENER tCONT'D) years. Part of the strategic planning must include transit lines and road networks, among other things. The public engagement process is intended to provide the citizens with information, build their awareness, and solicit information from them. There will also be continuous communication with the public throughout the year, in addition to the initial engagement that will start at the end of this month. Mayor Zehr agreed that a strategy to manage the inevitable growth coming to Kitchener is essential; although he did acknowledge that there are people who want to stop growth. With respect to the neighbouring municipalities, Mr. Sloan noted that the City of Waterloo has very little land left for greenfield development and the City of Cambridge still has some land available for this purpose. This situation leaves Kitchener in a position to expect the substantial growth anticipated. Mr. P. Britton, MacNaughton Hermsen Britton Clarkson Planning Ltd. was in attendance on behalf of a number of his clients. He stated that the City's record over the last 2 years for achieving its Staging of Development targets has been poor, and that units occupied have exceeded replacement nits. These issues of supply and demand affect the affordability of housing. To date there is no Staging of Development for 2007, and to have this document available in May or June is much later than usual. He requested that the Committee receive this staff report for information only, at this time, pending receipt of the 2007 Staging of Development report. Mayor Zehr noted that the 2 processes will be running in parallel and he questioned how doing so will hinder Mr. Britton's clients. Mr. Britton responded that the Staging of Development Report usually has 3 time slots, and if your property is not slotted for the current year, typically a developer can determine when, in future years, their property will be designated for development. He suggested that staff look at the sum of all applications received and decide how they fit in with provincial policy. Further, the City's Municipal Plan speaks to growth management in relation to the Staging of Development Report. This report has always been done in conjunction with the capital budget. Mayor Zehr commented that the City now has the opportunity to plan growth in a rational way. If we give approvals into the future, they will be given before we know what our long term strategy will be. Mr. Britton responded that Council needs to see the approval process in its time context, noting that it takes a long time before final approvals are received. Mr. Willmer explained that over the past couple of years staff have not met the Staging of Development targets for various reasons. He advised that in 2007, any complete applications received will be processed. Further, work is being done in all of the 10 areas identified in the submitted report. With respect to the promised 2007 Staging of Development Report, Mr. Sloan stated that it would only cover the remainder of 2007, as staff do not want to commit to a longer timeframe until the growth management strategy has been established. Mr. Willmer advised that staff will not change the normal process, in that if a complete application is received, it will be processed. He stated that staff requests this Committee's approval of the recommendation in the staff report. When questioned by Councillor Gazzola, staff advised that the Staging of Development Report will be presented to this Committee in June 2007 and the Growth Management Strategy will be presented in December 2007. On motion by Councillor J. Gazzola - it was resolved: "That a Growth Management Task Force be established to work with staff on the preparation of a Growth Management Strategy, with a terms of reference for this task force to be considered at a future meeting of the Development and Technical Services Committee; and, DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -17- CITY OF KITCHENER 7. DTS-07-039 - GROWTH MANAGEMENT, STAGING OF DEVELOPMENT AND PUBLIC ENGAGEMENT IN KITCHENER tCONT'D) That the Growth Management Strategy be presented to the Development and Technical Services Committee for consideration at its December 3, 2007 meeting; and further, That staff prepare the traditional Staging of Development Report for the remainder of 2007, to prioritize potential Greenfield development, to be considered by the Development and Technical Services Committee at its June 18, 2007 meeting." 8. DTS-07-035 - ZONE CHANGE APPLICATION ZC 06I05IVIAP - MUNICIPAL PLAN AMENDMENT APPLICATION MP 06I05IVIAP - 751 VICTORIA STREET SOUTH TANEM DEVELOPMENTS LTD The Committee considered Development and Technical Services Department report DTS-07- 035, dated February 16, 2007, regarding Zone Change Application ZC 06/05/V/AP and Municipal Plan Amendment Application MP 06/05/V/AP for the property known municipally as 751 Victoria Street South. Councillor C. Weylie, Chair, read the following statement: This is a Public Meeting under 'The Planning Act, 1996' to consider Municipal Plan Amendment Application MP 06/05/V/AP Section 17 (45) of the Planning Act allows the Ontario Municipal Board to dismiss all or part of an appeal without holding a hearing if the appellant did not make oral submissions at a public meeting or did not make written submissions to the council before the plan was adopted and, in the opinion of the Board, the appellant does not provide a reasonable explanation for having failed to make a submission. In order to ensure the record includes all the names of those individuals who are making verbal submissions today for this Municipal Plan Amendment, please ensure that you clearly identify yourself before you begin your submissions and the Clerk will record your name for the record. If your name does not appear on the record, you may jeopardize any further involvement you wish to have in these matters. Any recommendation made by the Development & Technical Services Committee on these matters today will be considered by City Council on March 19.2007. If City Council adopts the amendments, they will proceed to the Regional Municipality of Waterloo who has the final approval authority for Municipal Plan Amendments. They are also the body to whom appeals are sent. Further information on these procedures is available from the City's Development and Technical Services Department or the Region's Department of Planning and Culture. Ms. D. Ross provided the Committee this date with revised copies of the proposed by-law, dated March 5, 2007, noting there are some minor wording changes which do not change the intent of the by-law, and have been agreed to by the applicant. Mr. B. Hermsen, MacNaughton Hermsen Britton Clarkson Planning Ltd., was in attendance on behalf of the applicant in support of the staff recommendation. When questioned by Mayor Zehr, Mr. Hermsen and Ms. Ross confirmed that the new zoning will apply to the whole site. Ms. Ross advised that the purpose of the zone change is to allow retail on the whole site; however, all uses must conform to the zoning by-law requirement for parking. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -1$- CITY OF KITCHENER 8. DTS-07-035 - ZONE CHANGE APPLICATION ZC 06I05IVIAP - MUNICIPAL PLAN AMENDMENT APPLICATION MP 06I05IVIAP - 751 VICTORIA STREET SOUTH TANEM DEVELOPMENTS LTD tCONT'D) On motion by Mayor C. Zehr - it was resolved: "That Municipal Plan Amendment Application MP 06/05/V/AP (751 Victoria Street South - Tanem Developments Ltd.) be approved, as follows: (a) That the following Special Policy 42 be added to Part 3, Section 12 of the Municipal Plan: 42. Notwithstanding the Medium Rise Residential designation, on lands municipally known as 751 Victoria Street South, retail uses shall be permitted; and, (b) That Map 8 in the Municipal Plan be amended to include Special Policy 42, as shown on Schedule A attached to Development and Technical Services Department report DTS-07-035; and further, That Zone Change Application ZC 06/15/V/AP (Tanem Developments, 751 Victoria Street South) requesting a change in zoning from Commercial Residential Two (CR-2) with Special Use Provision 191 U to Commercial Residential Two (CR-2) with Special Use Provision 191 U as revised, on lands legally described as Registered Plan 1319, Block A, be approved, in the form shown in the "Proposed By-law", dated March 5, 2007, distributed at the March 5, 2007 Development and Technical Services Committee meeting." DTS-07-001 - ZONE CHANGE APPLICATION ZC 06I25IQISR - 400 QUEEN STREET SOUTH - CATHOLIC FAMILY COUNSELLING CENTRE The Committee considered Development and Technical Services Department report DTS-07- 001, dated February 16, 2007, regarding Zone Change Application ZC 06/25/O/SR for the property known municipally as 400 Queen Street South, owned by the Catholic Family Counselling Centre (CFCC). Ms. S. Rice explained that the zone change involves that portion of the property where the proposed addition would be located in the Existing Use (E-1) zone. If that portion of the property was not in the E-1 zone, a zone change would not be required. She noted that staff are requesting that a final decision on this zone change not be made until the Council meeting of March 19, 2007; as Heritage Kitchener still has to make a recommendation to Council on the Heritage Permit Application for the additions, which will not be done until their meeting of Tuesday March 6, 2007. The Committee had been provided with copies of a letter from Mr. M. Dorfman, Mark L. Dorfman, Planner Inc., dated February 21, 2007, on behalf of some property owners, residents and families, in opposition to this zone change application. Mr. M. Dorfman was in attendance advising he is representing residents in the immediate vicinity of 400 Queen Street South. Mr. Dorfman referred to his letter and advised that the residents are opposed to a zone change that would allow any portion of the addition in the flood plain. He noted that a practical alternative for the placement of the addition had been recommended by him, which would remove the addition from the flood plain. He advised that another significant concern is that they will be building within 3m of the closest residential property at 1 Hilda Place, and although it is proposed to be a one storey addition, in fact at some point it could increase to 3 storeys. The total expansion is incompatible with the adjacent residential area. Mr. Dorfman advised there are also other neighbourhood concerns including fencing, surface drainage and landscaping. There have been several meetings at which staff has heard these DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 -19- CITY OF KITCHENER DTS-07-001 - ZONE CHANGE APPLICATION ZC 06I25IQISR - 400 QUEEN STREET SOUTH - CATHOLIC FAMILY COUNSELLING CENTRE tCONT'D) issues, and they have included these issues in the site plan. However, there has not been a real consideration of the interface of the existing residences and the rear of the subject property. Mr. Dorfman requested three things of the Committee: that they deny the zone change that would allow the addition in the floodplain; that they require a 7.5m set back from 1 Hilda Place; and, that Council ensure that when the site plan is approved that conditions be imposed to benefit the adjacent residential properties, and that staff consult with the neighbours before the site plan is approved. Upon questioning by Councillor Gazzola, Mr. Dorfman advised that the alternative that he put forward to the property owner and staff was to put the addition on the west side of the existing building. This suggestion was not accepted by the owners because they would be required to change the internal functions of the building which would be too costly. Ms. T. Beaupre spoke on behalf of her mother who owns 1 Hilda Place, which is a 1,000 sq. ft. house. She advised that Catholic Family Counselling Centre is proposing a 25,000 sq. ft. addition to be located 3m from her mother's dining room. This addition will be on a hill and will tower over our homes. The people who live on Hilda Place are working class people and they will lose their privacy in their backyards with this addition. CFCC is obviously doing a good job, but they shouldn't be able to affect their neighbours' homes and lives. The addition may be legal but it is not ethical. She asked that the Committee vote against this zone change or convince CFCC to look at the compromise. Councillor Vrbanovic questioned if anything could be done to satisfy the neighbours' concerns if CFCC continues with the one storey addition closest to Hilda Place. Ms. Beaupre responded that the one storey addition is unbearable with a 3m side yard. She stated it will tower over her mother's house. Ms. J. Muller addressed the Committee advising she lives at 5 Hilda Place. When CFCC moved into 400 Queen Street South in 1999, the residents embraced CFCC as neighbours. However, since that time the residents' quality of life has changed. The neighbours have suffered from people loitering behind the CFCC building, strangers cutting through Hilda Place properties, cars playing loud music in their parking lot, and one car on fire. There is also a problem with where CFCC piles the snow on their property because when it melts, it runs into the Hilda Place basements. These issues must be addressed. Promises have been made by CFCC but not kept. Ms. Muller also advised that Hilda Place residents take pride in their backyards and gardens and the proposed addition will block air and light. This addition will affect the residents' quality of life and their property values. In summary Ms. Muller stated that CFCC has not kept their promises, they are patronizing and inflexible. She asked that the Committee refuse the zone change and make CFCC compromise with the residents. Ms. C. Brothers of the Catholic Family Counselling Centre, was in attendance and advised of the services provided at this centre which are non-denominational and available to everyone. She stated their current facility is not large enough to accommodate their services. Their current location is ideal and they are working in an area where needs are expanding. Ms. Brothers stated that they pride themselves on conflict resolution and good communications. They have listened to their neighbours about the things that have been bothering them over the last 7 years, and take these things seriously, and are very sorry. Mr. R. March, Snider Reichard March Architects, was in attendance to speak to the building additions, and provided the Committee with a visual overview. He advised that Mr. Dorfman's proposed compromise for the location of the addition was seriously considered; however, it will take the main entrance out of commission and it would require that the existing interior be rearranged. With respect to the one storey addition, closest to the Hilda Place properties, this addition will remain one storey in height only, as to increase its height to 3 storeys would mean covering up the windows in the existing building. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 - 20- CITY OF KITCHENER 9. DTS-07-001 - ZONE CHANGE APPLICATION ZC 06I25IQISR - 400 QUEEN STREET SOUTH - CATHOLIC FAMILY COUNSELLING CENTRE tCONT'D) With respect to the larger addition which will be on stilts; although originally intended to be located at the back of the existing building, it has been realigned out towards the parking lot, and CFCC has compromised to lessen the impact. Mr. March advised that the Mixed Use Corridor Land Use Policy permits the one storey addition and a zone change is not required. The larger addition is to be located partly in the flood plain. The Grand River Conservation Authority is satisfied with this proposal and has issued a permit for its construction. In response to some of the neighbours' concerns, Mr. March noted that at one time it was intended that a fence be constructed on this property; however, it would have required the removal of some trees, and the neighbours wanted to keep the trees. With respect to stormwater management, Mr. March advised that this issue will be addressed with connections to underground drains. Fencing can be erected and CFCC will accept input from the neighbours; however, it is essential to construct the additions in the manner presented. In response to questions from Councillor Vrbanovic, Mr. March advised that the one storey addition will accommodate storage, an expansion to the conference room and the CEO's office. This addition is permitted under the existing zoning. He stated his opinion that this addition is not offensive and is a necessary part of their program. With respect to changing the location of the larger addition to be closer to Queen Street, Mr. March advised that to do so would create useless space in the building because of the location of circulation areas such as elevators, stairs, corridors and the reception area. He stated that the offices are all at the back of the building. In response to questions from Councillor Vrbanovic on addressing the neighbours' concerns, Ms. Bothers advised that how these concerns are addressed will largely depend on what approvals are given. Some commitments have been made by CFCC and they will be incorporated into the site plan and building plans. Loitering will be addressed, and they are in the process of a safety audit which involves the Waterloo Regional Police. Mayor Zehr questioned whether the smaller addition at the back of the building has to be that size, and whether there is another way to increase the storage area on the property. Ms. Brothers responded that this building doesn't have a basement. She noted the addition will accommodate programming space as well as storage space, and it needs to be connected to the conference room. She agreed to re-evaluate whether the smaller addition could be relocated. Councillor Gazzola commented on the neighbourhood issues and Ms. Brothers responded that she was not aware of them until having discussions with the neighbours and staff over their current proposal. She advised that due to these discussions, they have moved the location of the larger addition from the back of the existing building to the side. They have discussed the issue of on-site snow collection with their snow removal people. Concerning parking, they are arranging for off-site parking on Michael Street for a minimum of 3 years. Councillor Weylie questioned possible future expansion of this building and Ms. Brothers responded that there will be a continuing expansion on other sites and they will be partnering with other agencies. Mr. March then responded to questions from Councillor Weylie and advised that they did not approach the Grand River Conservation Authority for a permit to construct the larger addition at the back of the existing building because the neighbours were opposed to that location. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 - 21- CITY OF KITCHENER 9. DTS-07-001 - ZONE CHANGE APPLICATION ZC 06I25IQISR - 400 QUEEN STREET SOUTH - CATHOLIC FAMILY COUNSELLING CENTRE tCONT'D) On motion by Councillor J. Gazzola - it was resolved: "That the following recommendation contained in Development and Technical Services Department report DTS-07-001, be deferred and referred to the Council meeting of March 19. 2007, pending consideration of Heritage Kitchener's recommendation on Heritage Permit Application HPA 2006-V-018 for 400 Queen Street South: "That Zone Change Application ZC 06/25/Q/SR (400 Queen Street South - Catholic Family Counselling Centre) for the purpose of changing the zoning from Existing Use (E-1) with Special Use Provision 2740 and Commercial Residential Two (CR-2) with Special Regulation Provisions 1 R and 163R to Existing Use (E-1) with Revised Special Use Provision 2740 and Special Regulation Provision 460R and Commercial Residential Two (CR-2) with Special Regulation Provisions 1 R, 163R and 460R to permit: 1) an addition to an existing office building where a portion of the addition is located within E-1 zoned lands, 2) to permit a parking reduction for an office building from a minimum of 79 to 71 parking spaces, 3) to locate a portion of the required off-street parking on another lot which is within Hazard Land Zone (P-3) and such parking requirement to be registered on title of the property known as 400 Queen St S, on lands legally described as Part of Lots 168 169 170 171 & 172 ;Subdivision of Lot 17, German Company Tract; and Part of Lot 11, Plan 58 in the City of Kitchener, be approved in a form shown in the `Proposed By-law' dated February 16, 2007, attached to Development and Technical Services Department report DTS-07-001, without conditions; and further, That the site plan to be approved for 400 Queen Street South be based on the concept plans and drawings generally in accordance with those appended to Development and Technical Services Department report DTS 07-001." 10. PRESENTATION - 2006 PAVEMENT MANAGEMENT REPORT SUMMARY Messrs. L. Lynch and M. Henderson presented the 2006 Pavement Management Report Summary prepared by Stantec Consulting Limited, dated March 5, 2007. Mr. B. Walker of Stantec Consulting Limited was also in attendance to assist with the presentation. Mr. Lynch summarized the effects of the City's pavement management policy on the Capital Budget, noting that budget cuts from pavement management in the near term will mean that a greater amount of money will have to be spent on pavement management in the long term. Deterioration of the pavement is exponential as time goes on if pavement maintenance is postponed. The presenters advised that the pavement on all City roads has been graded on a scale of 0 to 10. This grading is called a Pavement Quality Index (POI) which is an indicator of the overall level of service for a road section or network. Currently, the average PQI for all City roads is 7, which has been set as the standard for the City. Currently 229.4 centreline kilometres of local roads, 5.3 centreline kilometres of scenic roads and 2.3 centreline kilometres of public lanes are below a PQI of 7. Mr. Lynch pointed out that the City's focus for capital spending on pavement maintenance has been on arterial and collector roads, and as a consequence, local roads are now in need of repair, particularly in older areas of the City. Mr. Lynch also noted that the costs of pavement maintenance have increased at a rate of 33% to 77%, and if the capital budget does not increase accordingly, fewer and fewer kilometres of pavement will be maintained each year. In summary, Mr. Lynch advised that the City should continue to target less costly preventative rehabilitation methods to optimize spending and maximize pavement life. He also advised that current funding will not meet the current needs, and that $88.7M in funding over the DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES MARCH 5, 2007 - 22- CITY OF KITCHENER 10. PRESENTATION - 2006 PAVEMENT MANAGEMENT REPORT SUMMARY tCONT'D) next 10 years is required in order to maintain the current level of service. Upon questioning, Mr. Lynch explained that centreline kilometres equal the length of the road; whereas, roads consist of more than one lane, or include left turn lanes, which is why lane kilometres are greater than centreline kilometres. Upon questioning by Councillor Galloway, Mr. Lynch advised that 4% inflation per year has been included in the $89M figure, but not the actual inflation for this type of work. In response to further questioning Mr. Lynch advised that 20 years ago the City budgeted road repairs and maintenance for one road in each of the then 10 wards; however, it became obvious that such a philosophy was not going to meet the demand. Since then staff have been trying to address the real need. 11. ADJOURNMENT On motion, the meeting adjourned at 9:20 p.m. D. Gilchrist Committee Administrator