HomeMy WebLinkAboutFIN-07-060 - T07-042 - Heavy Duty Equipment
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007-05-14
Prepared By:
Larry Gordon
Date of Report:
2007-05-01
Report No:
FIN 07-060
Subject:
T07 -042 Heavy Duty Equipment
RECOMMENDA TION
That tender T07 -042, Heavy Duty Equipment, be awarded as follows:
One (1) - 72 kw (96 hp) All Wheel Drive, Rubber Tired Industrial Tractor with Front-End Loader
and Extendible Backhoe, complete to Specification CKF-254-2007, be awarded to Ontrac
Equipment Services Inc., Cambridge, Ontario at their tendered price of $113,216.82, which
includes a 5-year 5000 hour power-train and hydraulics extended warranty at a cost of $4,205.46,
including G.S.T. and P.S.T.
One (1) - 91 kw (122 hp) All Wheel Drive, Rubber Tired Industrial Tractor with Front-End Loader
and Extendible Backhoe, complete to Specification CKF-248-2007 be awarded to Ontrac
Equipment Services Inc., Cambridge, Ontario at their tendered price of $186,958.86 which
includes a 5-year 5000 hour power-train and hydraulics extended warranty at a cost of $7,169.46,
including G.S.T. and P.S.T.
BACKGROUND
This Heavy Duty Equipment was approved for replacement in 2007 by the Equipment Review
Committee at a budget estimate of $364,000.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded the tender document, and by the closing date of Thursday April
19th, 2007, two (2) tenders had been received.
The following tenders were received:
One (1) - 72 kw (96 hp) All Wheel Drive, Rubber Tired Industrial Tractor with Front-End Loader
and Extendible Backhoe, complete to Specification CKF-254-2007
Ontrac Equipment Services Inc.
Strongco Equipment
Cambridge ON
Mississauga ON
$109,011.36 *
$109,419.48
One (1) - 91 kw (122 hp) All Wheel Drive, Rubber Tired Industrial Tractor with Front-End Loader
and Extendible Backhoe, complete to Specification CKF-248-2007
Ontrac Equipment Services Inc.
Cambridge ON
$179,789.40 *
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
REVENUES
Replacement Equipment
Additional
Upgrades
2006 Approved Purchases deferred until 2007
TOTAL
$3,080,591.
$ 697,000.
$ 520,840.
$1~259~658.
$5,558,089.
EXPENSES
Purchases YTD (May 3, 2007)
Encumbrances
$ 755,669.
$ 745,578.
Tender T07-042 (1)
Less G.S.T. Rebate
$113,217.
($ 5~959.)
$107,258. )
$186,959.
($ 9~840.)
$177,119.
$ 107,258.
Tender T07 -042 (2)
Less G.S.T. Rebate
$ 177,119.
Outfitting for T07 -042
TOTAL
$ 10~000.
$1,795,624.
BALANCE
$3,762,465.
Larry Gordon
Director of Purchasing