HomeMy WebLinkAboutFIN-07-062 - E07-031 - Consultant Services - Engineering Audits - Victoria St Reconstruction & Joseph/Gaukel Streets Reconstruction Projects
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2007-05-14
Prepared By:
Larry Gordon
Date of Report
2007-05-08
Report No:
FIN 07-062
Subject:
E07-031- Consultant Services - Engineering Audits - Victoria
Street Reconstruction and Joseph/Gaukel Streets Reconstruction
Projects
RECOMMENDA TION
That Expression of Interest E07 -031, Consultant Services - Engineering Audits - Victoria Street
Reconstruction and J oseph/Gaukel Streets Reconstruction Projects, be awarded to Marshall
Macklin Monaghan Limited, Thornhill, Ontario at their estimated fee of $37,100., including
G.S.T.
BACKGROUND
During the past two construction seasons, the City of Kitchener has undertaken two of its' largest
and most complex projects in recent times, if not in its' history. These projects are the Victoria
Street reconstruction and what is known as the J oseph/Gaukel Streets reconstruction. Both
projects were broad in scope and complex in the sense that they involved multi-faceted
infrastructure improvements together with large volumes of contaminated soils.
In the case of both the Victoria Street and J oseph/Gaukel projects, the extent of soil
contamination was far greater than originally estimated and the proportion of non-hazardous to
hazardous material was also far greater than anticipated affecting the ultimate costs and
completion dates of both projects significantly. The City anticipates that it will be continually
faced with complex projects such as these given the industrial roots of the City's core, the ever
changing environmental legislation and the City's increased interest in intensification of its' core
and therefore wants to grow its' expertise to better manage them in the future.
The Consultant will undertake a comprehensive Project Audit of Victoria Street Reconstruction
and Joseph/Gaukel Streets Reconstruction projects. The intent is to identify both strengths and
areas for improvement in the City's current engineering project processes and methodologies
including project financing, project administration and project management and civil
engIneerIng.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaInIng to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of C. Ladd, Chief Administrative Officer, R. Browning, General Manager of Development and
Technical Services, D. Mansell, Director of Engineering, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised publicly in the Record, the City of Kitchener website and
on the Ontario Public Buyers Electronic Tendering Information System. Documents were
picked up by twelve (12) interested parties. By the closing date of Tuesday March 20th, 2007,
five (5) responses had been received. The Review Committee met on Friday April 13th, 2007 to
review the submissions. A shortlist of one (1) Consultant was selected for a further interview.
The Review Committee met on Friday May 4th to interview the shortlisted candidate. The
Committee elected to award the project to Marshall Macklin Monaghan Limited, Thornhill.
A listing of the responding parties follows for your reference.
Marshall Macklin Monaghan Limited, Thornhill
Sanchez Engineering Inc., Cobourg
Delcan Corporation, Markham
Giffels Associates Limited, Cambridge
Marsh Canada Limited, Toronto
FINANCIAL IMPLICATIONS
This audit relates directly to the management of the Victoria Street and J oseph/Gaukel
infrastructure projects. As such, it would be appropriate to fund the associated costs through the
project accounts. However, due to a lack of available funding in the two accounts, it is
recommended that the cost be funded through the uncommitted infrastructure account (#852420).
This account is used to fund negative budget variances on triple-funded infrastructure projects
such as Victoria Street and the J oseph/Gaukel project.
The projected balance for the uncommitted capital account (#852420) is as follows:
C/C
Water
Sewer
Current Balance
(including 2007
budget)
871 ,904
313,493
2,509,446
3,694,843
Allocation for
Salt-Impacted
Soils
(90,330)
(120,967)
(179,660)
(390,957)
Cost of Project
Audit (net of
GST)
(8,050)
(10,850)
(16,100)
(35,000)
Projected Net
Balance
773,524
181 ,677
2,313,686
3,268,886
Larry Gordon
Director of Purchasing