HomeMy WebLinkAboutFIN-07-074 - (2) - K-W Symphony 1-Time Grant
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Financial Services
Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
Mayor Carl Zehr and Members of Council
May 28,2007
Pauline Houston, General Manager of Financial Services
& City Treasurer
Dan Chapman, Director of Financial Planning & Reporting
ALL
May 23,2007
FIN-07-074
Kitchener-Waterloo Symphony One-Time Grant
RECOMMENDATION:
THAT staff be directed to pay the $170,000 one-time grant, conditionally approved on October
16, 2006, to the Kitchener-Waterloo Symphony prior to the end of June, 2007; and further
THAT the Kitchener-Waterloo Symphony be directed to bring forward reports on the progress of
the business plan as part of future annual operating grant applications.
BACKGROUND:
On October 16, 2006 Kitchener City Council approved the following resolution:
"That in recognizing the significant contribution for the Kitchener-Waterloo Symphony
makes to the cultural, social and economic health of the entire region of waterloo, and as
part of an overall financial package from the Region of Waterloo, the City of Kitchener
and the City of Waterloo, worth $505,000, be it resolved:
1. That the City of Kitchener provide the Kitchener-Waterloo Symphony with a one-time
grant of $170,000, to be paid out of the tax stabilization fund in 2006;
2. That the current City Council strongly recommends the City of Kitchener provide a
grant to the symphony in 20070f not less than $170,000, subject to the 2007 budget
deliberations of the future City Council; and further
3. That the City of Kitchener's financial contribution be subject to the following
conditions:
· The Kitchener-Waterloo Symphony prepare a business and recovery plan to
ensure the recovery and long-term survival of the Symphony;
· The funds only be paid when it is clear that the balance of the needed funds
are in hand and the Symphony will carryon and not declare bankruptcy; and
· Contributions from the Region of Waterloo and the City of Waterloo are
confirmed."
This report has been prepared to provide Council with a status update and to recommend the
release of the funds.
REPORT:
As outlined below, the conditions set by Council have been met and staff recommends that the
funds be released to the Symphony by the end of June.
Condition #1 - Development of a Business and Recoverv Plan
The Symphony's business plan was tabled at the Council meeting on May 14, 2007. Prior to
this meeting, senior staff from the Region and the Cities of Kitchener and Waterloo participated
in two meetings with the Symphony to discuss and comment on the content of the plan.
In developing the business plan, the Symphony drew upon the expertise of a large number of
external parties to ensure a successful recovery. The list of external organizations utilized
included:
· Various symphony orchestras
· Officials with Canada Council
· Orchestra Canada
· Ontario Arts Council
· Various Performing Arts Organizations and Facilities (Stratford Festival, Roy Thompson
Hall, and Centre in the Square); and
· Various communications consultant experts
The business plan includes many progressive initiatives that will contribute to the Symphony's
future success:
· Appointment of Edwin Outwater as Musical Director
· Securing financial services from the Centre in the Square
· Various strategies to progress towards "filling the hall"; and
· Increased public interaction to build bridges for the future
Risks in the current business plan include:
· The plan relies heavily on private donations, which account for approximately 1/3 of the
planned revenue at a time when arts organizations are finding that attracting corporate
support is becoming more and more difficult;
· The orchestra needs to manage the repayment of the 150/0 pay deferment to its
contracted musicians; and
· The symphony needs to attract and retain key staff in critical positions including
vacancies in the General Manager and Director of Development positions
It is recommended that the Symphony report back to Council regarding progress on this plan as
part of the grant application process in the future.
Condition #2 - Fundraisina Taraet Achieved 1 Bankruptcv Avoided
The SOS campaign has achieved the target for fundraising at $2.5 million. It is anticipated that
over $2.1 million of these funds will be received prior to July 31 , 2007. The balance of the funds
will be received over the following three years as pledges are collected. This infusion of funds
has provided cash flow and stability to continue operations.
Condition #3 - Confirmation of Other Municipal Contributions
The Region has confirmed its commitment to the Symphony and the City of Waterloo will be
taking forward a recommendation to advance their share of the funds on May 28, 2007.
FINANCIAL IMPLICATIONS:
On October 16, 2006, City Council committed to provide one-time financial assistance to the
KW Symphony based on a number of conditions. These conditions have been met and staff
recommends that the funds be released before the end of June. The funding for this
commitment of $170,000 is provided for in the City's tax stabilization reserve fund projections.
Pauline Houston, CA
General Manager of Financial Services & City Treasurer
Dan Chapman, CA
Director of Financial Planning & Reporting
DClmf
~
Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s) Involved:
Date of Report:
Report No.:
Subject:
Mayor Carl Zehr, Chair, and Members of the Audit Committee
June 11, 2007
Pauline Houston, General Manager of Financial Services & Treasurer
Dan Chapman, Director of Financial Planning & Reporting (2347)
All
May 24, 2006
FI N-06-074
2006 ANNUAL FINANCIAL REPORT
RECOMMENDA TION:
THAT the 2006 Annual Financial Report of the City of Kitchener be received.
REPORT:
Staff is pleased to submit the 2006 Annual Financial Report of the City of Kitchener. A
presentation of financial statement highlights and key financial indicators will be given at the
Audit Committee meeting on June 11. Representatives of the City's External Auditors will also
be in attendance to discuss the audit findings report.
In the meantime, Audit Committee members may wish to refer to the Financial and Statistical
Review (section 3) which provides a summary of the financial condition of the City between
2002 and 2006. In addition, Schedules 90 to 95 of the Financial Information Return (section 4)
contain performance measures reported in accordance with Provincial requirements.
FINANCIAL IMPLICATIONS:
None
COMMUNICA TIONS:
Summary financial information will be provided to all residents through the "Your Kitchener"
publication in accordance with Section 295(1) of the Municipal Act, 2001.
ATTACHMENTS:
. 2006 Annual Financial Report
. Audit Committee Presentation
. Audit Findings Report to the Audit Committee (KPMG)
. Independence Letter (KPMG)
Pauline Houston, CA
General Manager of Financial
Services & City Treasurer
Dan Chapman, CA
Director of Financial Planning
& Reporting
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KPMG LLP
Chartered Accountants
115 King Street South
2nd Floor
Waterloo ON N2J 5A3
Telephone (519) 747-8800
Fax (519) 747-8830
Internet www.kpmg.ca
The City of Kitchener
City Hall
200 King Street West, 3rd Floor
PO Box 1118
KITCHENER ON N2G 4G7
May 31, 2007
Dear Audit Committee
We have been engaged to audit the consolidated financial statements of the City ofKitchener
and its related boards and enterprises ("the City") as at December 31,2006 and for the year then
ended.
Professional standards require that we communicate at least annually with you regarding all
relationships between the City (and its related entities]) and us that, in our professional
judgment, may reasonably be thought to bear on our independence.
In determining which relationships to report, these standards require us to consider relevant
rules and related interpretations prescribed by the Institute of Chartered Accountants of Ontario
and applicable legislation, covering such matters as:
a) provision of services in addition to the audit engagement
b) other relationships such as:
· holding a financial interest, either directly or indirectly, in a client
· holding a position, either directly or indirectly, that gives the right or responsibility to
exert significant influence over the financial or accounting policies of a client
· personal or business relationships of immediate family, close relatives, partners or
retired partners, either directly or indirectly, with a client
· economic dependence on a client.
] As defined in the independence rules, a related entity includes:
a) an affiliate (defined as an entity that has control over a client, or over which the client has control, or which
is under common control with a client, including the client's parent company and any subsidiaries);
b) an entity over which a client has significant influence, unless the entity is not material to the client; and
c) an entity that has significant influence over a client, unless the client is not material to the entity.
KPMG LLp, is a Canadian limited liability partnership and a member firm of the KPMG
network of independent member firms affiliated with KPMG International, a Swiss cooperative
Page 2
The City of Kitchener
May 31, 2007
We have prepared the following comments to facilitate our discussion with you regarding
independence matters arising since the date of our last letter.
PROVISION OF SERVICES
The following summarizes the professional services rendered by KPMG to the City (and related
entities) for the year ended December 31, 2006.
Audit
Audit of the consolidated financial statements of $65,088
the City of Kitchener and related enterprises
Audit of the Trust Funds of the City of Kitchener $ 2,562
Audit of the Centre In the Square Inc. $13,288
Audit of the Kitchener Public Library $ 8,713
Audit of the Kitchener Downtown Business $ 2,562
Association
Audit of the Belmont Business Improvement Area $ 1,025
Audit
related
Compliance audit on the federal gas tax funding $ 4,050
agreement for the years ended December 31, 2005
and 2006
Tax
Payroll tax recovery services $ 6,608
Analysis of tax benefits for donations or exchanges $ 9,000
of land and building
OTHER RELATIONSHIPS
Weare not aware of any relationships between the City (and related entities) and us that, in our
professional judgment, may reasonably be thought to bear on our independence that have
occurred from January 1,2006 to May 31, 2007.
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The City of Kitchener
May 31, 2007
CONFIRMATION OF INDEPENDENCE
Professional standards require that we confirm our independence to you in the context of the
rules of Professional Conduct/Code of Ethics of the Institute of Chartered Accountants of
Ontario.
Accordingly, we hereby confirm that we are independent with respect to the City (and related
entities) within the meaning of the Rules of Professional Conduct of the Institute of Chartered
Accountants of Ontario as of May 31, 2007.
OTHER MATTERS
This letter is confidential and intended solely for your use, that of Council, Management, and
others within the City with respect to carrying out and discharging responsibilities to review and
approve the consolidated financial statements of the City for the year ended December 31, 2006
and should not be used for any other purposes. No responsibility for loss or damages (if any) to
any third party is accepted as this report has not been prepared for, and is not intended for, any
other purpose.
Yours very truly,
KPI1GilP
Thomas E. Mennill
Partner
(519) 747-8221