HomeMy WebLinkAboutFIN-07-063 - T07-044 - Light Duty Vehicles
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007 -06-11
Prepared By:
Larry Gordon
Date of Report:
2007 -06-04
Report No:
FIN 07-063
Subject:
T07 -044 Light Duty Vehicles
RECOMMENDA TION
That tender T07 -044, Light Duty Vehicles, be awarded as follows:
Item lOne (1) - 4,263 kg (9,400 lb.) G.V.W. Extended Cargo Van, complete to Specification
CKF-88-2007, be awarded to Dennis Murphy Pontiac, Cambridge, Ontario at their adjusted
tendered price of $29,223.70, plus one additional unit at a cost of $29,223.70., including G.S.T.
and P.S.T.
Item 2 Two (2) - 1,990 kg (4,365 lb.) G.V.W. Seven Passenger Mini Window Vans, complete to
Specification CKF-95-2007 be awarded to Colombo Motors, Woodbridge, Ontario at their
tendered price of $51,979.44, including G.S.T. and P.S.T.
Item 3 One (1) - 3,900 kg (8,600 lb.) G.V.W. Standard Cargo Van, complete to Specification
CKF-86-2007, be awarded to Weiland Ford Sales Ltd., Kitchener, Ontario at their tendered price
of $26,833.32, including G.S.T. and P.S.T.
Item 4 One (1) - 3,900 kg (8,600 lb.) G.V.W. Standard Extended Cargo Van, complete to
Specification CKF-92B-2007, be awarded to Weiland Ford Sales Ltd., Kitchener, Ontario at their
tendered price of $29,871.42, including G.S.T. and P.S.T.
BACKGROUND
The Light Duty Vehicles were approved for replacement in 2007 by the Equipment Review
Committee, except for one additional extended cargo van which was approved for replacement
after the 2007 equipment review.
Total budget estimate was $151,840. for the vehicles, plus $15,000. for outfitting, which includes
$8,000. for interior shelving and cabinets in the extended cargo vans.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded the tender document, and by the closing date of Thursday May
17th, 2007, five (5) tenders had been received.
With respect to Specification CKF-88-2007, the bid of Dennis Murphy Pontiac of Cambridge
has been adjusted to reflect that the City will not be purchasing the service d.v.d. as included
with their original tendered price.
The following tenders were received:
One (1) 4,263 kg (9,400 lb.) G.V.W. Extended Cargo Van, complete to Specification CKF-88-2007
Adiusted Price
Dennis Murphy Pontiac
Weiland Ford Sales
Forbes Ford Sales
Colombo Motors
Cambridge, ON
Kitchener, ON
Grimsby, ON
Woodbridge, ON
$29,736.70 $29,223.70 *
$30,537.18
$30,923.64
$47,511.78
Two (2) 1,990 kg (4,365 lb.) G.V.W. Seven Passenger Mini Window Van, complete to
Specification CKF-95-2007
Colombo Motors
Wendell Motor Sales
Dennis Murphy Pontiac
Woodbridge, ON
Kitchener, ON
Cambridge, ON
$51,979.44 *
$57,022.28
$59,450.49
One (1) 3,900 kg (8,600 lb.) G.V.W. Standard Cargo Van, complete to Specification CKF-86-2007
Weiland Ford Sales
Forbes Ford Sales
Dennis Murphy Pontiac
Colombo Motors
Kitchener, ON
Grimsby, ON
Cambridge, ON
Woodbridge, ON
$26,833.32 *
$27,077.28
$29,164.59
$45,896.40
One (1) 3,900 kg (8,600 lb.) G.V.W. Standard Extended Cargo Van, complete to Specification
CKF-92B-2007
Weiland Ford Sales
Forbes Ford Sales
Dennis Murphy Pontiac
Colombo Motors
Kitchener, ON
Grimsby, ON
Cambridge, ON
Woodbridge, ON
$29,871.42 *
$30,088.02
$31,474.65
$47,376.12
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
REVENUES
Replacement Equipment
Additional
Upgrades
2006 Approved Purchases deferred until 2007
TOTAL
EXPENSES
Purchases YTD (May 31, 2007)
Encumbrances
BALANCE AVAILABLE FOR 2007
Tender T07 -044 (2) CKF-88
Less G.S.T. Rebate
Tender T07 -044 (2) CKF-95
Less G.S.T. Rebate
Tender T07-044 (1) CKF-86
Less G.S.T. Rebate
Tender T07-044 (1) CKF-92B
Less G.S.T. Rebate
T07-055 (8) CKF-306B
Less G.S.T. Rebate
Outfitting for above tenders
Budget for Remaining Equipment
Projected Surplus
$3,080,591.
$ 697,000.
$ 520,840.
$1~259~658.
$5,558,089.
$ 875,393.
$ 964~680.
$3,718,016.
$ 58,447.
($ 3~076.)
$ 55,371.)
$ 55,371.
$ 51,979.
($ 2~736.)
$ 49,244.
$ 49,244.
$26,833.
($ 1~412.)
$ 25,421.
$ 25,421.
$29,871.
($ 1~572.)
$28,299.
$ 28,299.
$191,465.
( 10~077.)
$181,388.
$ 181,388.
$ 19,000.
$3~043~532.
$ 315,761.
* The surplus will be used to purchase additional vehicles that may required throughout the year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of May 31,2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 3,080,591
Additionals 697,000
Upgrades 520,840
2006 Approved Purchases deferred until 2007 1 ,259,658 5,558,089
Actual YTD Purchases, May 31, 2007 875,393
Encumbrances, net of GST 964,680
Balance available, May 31, 2007 3,718,016
Less: T07-044 CKF-88-2007 58,447
GST Rebate (3,076) 55,371
T07-044 CKF-95-2007 51 ,979
GST Rebate (2,736) 49,244
T07-044 CKF-86-2007 26,833
GST Rebate (1,412) 25,421
T07-044 CKF-92B-2007 29,871
GST Rebate (1 ,572) 28,299
T07-055 CKF-306B-2007 191,465
GST Rebate (10,077) 181,388
Outfitting for above tenders
19,000
Budget for remaining equipment
3,043,532
Projected Surplus(Deficit)
315,761
6/7/rnIDocuments and Settings\lindak\Local Settings\Temporary Internet Files\OLKB3\Financial Summary for Recommendati~~1 07