HomeMy WebLinkAboutFIN-07-064 - T07-055 - 780 kg(1720lb) Payload Compact Extended Cab Pickup Trucks
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007 -06-11
Prepared By:
Larry Gordon
Date of Report:
2007 -06-05
Report No:
FIN 07-064
Subject:
T07-055 780 kg (1,720 Lb.) Payload Compact Extended Cab Pickup
Trucks
RECOMMENDA TION
That tender T07-055 Seven (7) 780 kg (1,720 Lb.) Payload Compact Extended Cab Pickup
Trucks, complete to Specification CKF-306B-2007, be awarded to Colombo Motors LP.,
Woodbridge, Ontario at their tendered price of $153,894.30, plus an additional truck at a cost of
$21,984.90, tilt steering at a cost of $4,833.60 and optional 4x4 on three units at a cost of
$10,752.48., including G.S.T. and P.S.T.
BACKGROUND
The pickup trucks were approved for replacement in 2007 by the Equipment Review Committee
at a budget estimate of $185,000., plus $4,000.00 for outfitting. Due to an oversight in the
number of vehicles required in the tender request (seven as opposed to the eight required), an
additional truck is being purchased at this time.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Nine (9)
potential bidders downloaded the tender document, and by the closing date of Thursday May
24th, ten (10) tenders had been received.
The two low bids submitted by Weiland Ford Sales, Kitchener and Forbes Ford Sales Ltd,
Grimsby, did not meet the specifications for payload capacity and were rejected. The compact
pickup trucks being purchased are replacing full size pickup trucks and the payload required
must be at least 780 kg.
The following tenders were received:
Weiland Ford Sales
Forbes Ford Sales Ltd.
Colombo Motors
Performance Chrysler Dodge Jeep
Gary Cooper Chev. Ltd.
Dennis Murphy Pontiac Buick
Steve Scherer GMC Ltd
Wendell Motor Sales
MacIver Dodge Jeep
Weiland Ford Sales
Kitchener, ON
Grimsby, ON
Woodbridge, ON
St. Catharines, ON
Elora, ON
Cambridge, ON
Kitchener, ON
Kitchener, ON
Newmarket, ON
Kitchener, ON
$130,999.68
$136,274.46
$153,894.30 *
$154,899.80
$158,554.62
$162,216.97
$163,326.66
$168,010.92
$174,966.32
$184,226.28
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
REVENUES
Replacement Equipment
Additional
Upgrades
2006 Approved Purchases deferred until 2007
TOTAL
$3,080,591.
$ 697,000.
$ 520,840.
$1~259~658.
$5,558,089.
EXPENSES
Purchases YTD (May 31, 2007)
Encumbrances
BALANCE AVAILABLE FOR 2007
$ 875,393.
$ 964~680.
$3,718,016.
Tender T07 -044 (2) CKF-88 $ 58,447.
Less G.S.T. Rebate ($ 3~076.)
$ 55,371.) $ 55,371.
Tender T07 -044 (2) CKF-95 $ 51,979.
Less G.S.T. Rebate ($ 2~736.)
$ 49,244. $ 49,244.
Tender T07-044 (1) CKF-86 $26,833.
Less G.S.T. Rebate ($ 1~412.)
$ 25,421. $ 25,421.
Tender T07-044 (1) CKF-92B
Less G.S.T. Rebate
$29,871.
($ 1~572.)
$28,299.
$ 28,299.
T07-055 (8) CKF-306B
Less G.S.T. Rebate
$191,465.
( 10~077.)
$181,388.
$ 181,388.
Outfitting for above tenders
$ 19,000.
Budget for Remaining Equipment
$3~043~532.
$ 315,761.
Projected Surplus
* The surplus will be used to purchase additional vehicles, that may required throughout the
year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of May 31,2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 3,080,591
Additionals 697,000
Upgrades 520,840
2006 Approved Purchases deferred until 2007 1 ,259,658 5,558,089
Actual YTD Purchases, May 31, 2007 875,393
Encumbrances, net of GST 964,680
Balance available, May 31, 2007 3,718,016
Less: T07-044 CKF-88-2007 58,447
GST Rebate (3,076) 55,371
T07-044 CKF-95-2007 51 ,979
GST Rebate (2,736) 49,244
T07-044 CKF-86-2007 26,833
GST Rebate (1,412) 25,421
T07-044 CKF-92B-2007 29,871
GST Rebate (1 ,572) 28,299
T07-055 CKF-306B-2007 191,465
GST Rebate (10,077) 181,388
Outfitting for above tenders
19,000
Budget for remaining equipment
3,043,532
Projected Surplus(Deficit)
315,761
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