Loading...
HomeMy WebLinkAboutComm Svcs - 2007-06-18COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 CITY OF KITCHENER The Community Services Committee met this date commencing at 12:35 p.m. Present: Councillor G. Lorentz -Chair Mayor C. Zehr and Councillors B. Vrbanovic, S. Smola, J. Gazzola, K. Galloway and C. Weylie. Staff: C. Ladd, Chief Administrative Officer T. Speck, General Manager of Corporate Services P. Houston, General Manager of Financial Services & City Treasurer A. Pappert, General Manager of Community Services R. Browning, General Manager of Development & Technical Services R. Regier, Executive Director of Economic Development L. MacDonald, Director of Legal Services & City Solicitor S. Adams, Director of Community & Corporate Planning K. Baulk, Director of Enterprises M. Hildebrand, Interim Director of Community Programs & Services D. Keehn, Interim Director of Aquatics & Athletics L. Palubeski, Manager of Program & Resource Services D. Schmidt, Environmental & Urban Forest Project Manager G. Hummel, Manager of Park Planning, Development & Operations D. Ritz, Supervisor of Design & Development R. Willms, Supervisor of Administration C. York, Arts & Culture Facilitator T. O'Brien, Landscape Architect C. Goodeve, Committee Administrator CSD-07-061 - SEATING ADDITION AT THE KITCHENER MEMORIAL AUDITORIUM (THE AU D) The Committee was in receipt of Community Services Department report CSD-07-061, dated May 24, 2007 regarding a request from the Kitchener Rangers Hockey Club to add 437 seats to the main seating bowl of the Kitchener Memorial Auditorium (The Aud) Dom Cardillo Arena. Messrs. Steve Bienkowski, Kitchener Rangers Hockey Club, and Phil Schiedel, Schiedel Construction, gave a presentation regarding the Kitchener Rangers Hockey Club's proposal to add the seats to The Aud by the end of December 2007. They advised that the Rangers are experiencing seating capacity problems as a result of their games selling out on a consistent basis and currently have a waiting list of nearly 600 people for season tickets. In addition, the City and the Rangers are hosting the MasterCard Memorial Cup in May 2008 and this project must be completed well in advance of that event, as it also adds pressure to the limited seating capacity. Mr. Bienkowski outlined the following as the features of the proposal: • 38 seats (plus 38 standing) at the north/clock end below the suites; • redesigned restaurant seating netting a total of 90 additional game view seats; • 3 additional rows along the east side for a total of 309 seats; • the total amount of debenture financing required for this project is up to $1.4 M (repayable by the Rangers); and, • start July 1, 2007 and target completion Dec. 31, 2007. In response to questions, Mr. K. Baulk advised that 100% of the hockey ticket revenue from the additional seats (regular season only) will be used to finance a loan to the Ranger's from the City. He stated that there is no impact on the taxpayer as the project is completely self- funded by the Rangers, and as the Rangers are responsible for the project they assume all risks including any project over-expenditures. Mr. Baulk pointed out that the City has provided loans in the past to the Hockey Club on a business case basis, with very positive results. Recently, the Rangers had a loan for a major building upgrade in the amount of $200,000. and a loan for the video scoreclock in the amount of $800,000. with all payments due to date having been met. He noted that the City's risk in this venture pertains solely to the loan agreement; however, based on the fact that demand for these seats is significant and that the Hockey Club has met all other previous loan payments, that risk is minimal. Mr. Baulk advised COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 35 - CITY OF KITCHENER 1. CSD-07-061 - SEATING ADDITION AT THE KITCHENER MEMORIAL AUDITORIUM (THE AUD) tCONT'D) that in addition to more seats being available for the Rangers games, the seats will also be available to promoters of other events and a surcharge will be applied for these events until the debt has been repaid. He added that after the loan has been repaid, the revenue will be divided on the same basis as applies to the profit sharing agreement of the time. Mr. S. Bienkowski advised that a capital charge of $76,500. will be assessed against the MasterCard Memorial Cup in 2008 for the additional seating, forming part of the revenue for the project in that year. He added that the Rangers will fund any cash flow deficiency (e.g. the difference between annual revenues and debt service costs) from operations/reserves over the term of the agreement until their costs are fully recovered through ticket sales. On motion by Councillor B. Vrbanovic - it was resolved: "That the Kitchener Rangers Hockey Club be authorized to proceed immediately with improvements to the Kitchener Memorial Auditorium Complex Dom Cardillo seating bowl, to add approximately 437 seats, at an estimated total cost of $1.4 M; and, That the City of Kitchener provide project financing of up to $1.4 M to the Kitchener Rangers Hockey Club, raised by way of a five-year debenture, with the associated principal and interest to be repaid by the Kitchener Rangers Hockey Club on an annual basis commencing in 2008; and, That the Mayor and Clerk be authorized to execute a Loan agreement, satisfactory to the City Solicitor, with the Kitchener Rangers Hockey Club based on the conditions outlined in Community Services Department report CSD-07-061, including terms to provide the Rangers with the full value of ticket revenue for their events for the new seats until such time as the Rangers' investment has been recovered (including capital costs and financing charges) following which the revenue will be proportioned based on the tenant agreement of the day; and further, That according to the City's signatory provisions, the City contract directly with the project mason who will act as a subcontractor for the project." 2. CSD-07-063 - YOUR KITCHENER MARKET -UPPER MARKET STRATEGY SHIFT The Committee was in receipt of Community Services Department report CSD-07-063, dated June 11, 2007 regarding the utilization of the open upper level space at Your Kitchener Market on an interim, transitional basis to serve as an Arts and Culture Incubator Centre. Mr. Cam Hawkins, Cameron Hawkins & Associates Inc., Mr. K. Baulk, Ms. K. Killeen, and Ms. A. Pappert addressed the Committee regarding further investigation of the interim utilizing of the open space on the upper level of Your Kitchener Market as an Arts and Culture Incubator Centre. Ms. A. Pappert advised that Your Kitchener Market was built in 2003 with a view to serve as a full-time urban market and serve as an anchor or east-end gateway facility in response to the anticipated and forthcoming re-development of Kitchener's downtown. She stated that initially, a number of full-time food-related retailers and prepared-food vendors were in operation and while the prepared-food vendors continue to operate, the food retailers were not able to sustain their business and eventually left. Mr. Hawkins advised that the City engaged Cameron Hawkins & Associates, who in conjunction with staff over the last 8 months have conducted investigations and recruitment strategies to test the inclination of the retail and food vendors to occupy the upper Market. In addition they examined several options proposing alternative uses for the upper level space, along with consultations with key stakeholders to determine the feasibility of those options. He stated that through a Request for Proposal process, a number of viable full-time retailers expressed interest, however they were not of sufficient numbers, fit and/or quality to support further effort in this direction. He added that as a result, this approach was deemed not to be possible in the short to intermediate term; however, both the consultant and staff are still confident the goal of a successful full-time urban food market is achievable in the future. Mr. Hawkins advised that COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 36 - CITY OF KITCHENER 2. CSD-07-063 - YOUR KITCHENER MARKET -UPPER MARKET STRATEGY SHIFT tCONT'D) after some dialogue, it was agreed that a move away from retail to an Arts and Culture Incubator Centre may be a viable option. Accordingly, staff are requesting to continue to investigate the potential of opening an Arts and Culture Incubator Centre in the upper level of the Market, which would include the following components: • professional artist full-time workspaces; • workspace for non-profit arts groups; • a public gallery for people to watch the artists at work; • co-operative arts retail space; • open special event, performance or reception space; and, • artist-in-residence program. Ms. K. Killeen advised that in total, up to 9,000 square feet would be available for this concept which she noted is fully inline with the City's priority of supporting the local arts and culture community. She stated that recognizing that until the population of the downtown core and its surrounding neighbourhoods is large enough to support afull-time urban food market, an interim arts and culture centre could be an excellent transitional use of the market space. She noted that further research and investigation would be required to determine which of the components listed above are viable and hence supportable. She added that the program is very conceptual at this time and work is required to fully define success measures. Ms. Killeen pointed out that if Council supports the proposed direction, staff will undertake the following steps to prepare a business case for Council's consideration in August 2007: • engage a project team; • define the vision and program components; • develop stakeholder engagement opportunities; • define the need and rationale; • determine tenant and licensee requirements; • develop conceptual development plan(s); • prepare capital forecast and operating budget scenarios; • analyze and recommend any operating models and governance; • scope funding sources; and, • propose an implementation plan. Ms. K. Killeen further advised that the business case will provide a detailed overview of the demand analysis, facility requirements, budget requirements and overall implications of moving an Arts and Culture Incubator Centre strategy forward. In response to questions, Mr. C. Hawkins advised that of the 19 full-time retailers that expressed interest during the RFP process, only 4 to 6 of them would have been viable tenants. He added that not only was this approach similar to the initial retail strategy for the Market that proved unsuccessful, the critical mass to support them was not in place and they would have faced the same difficulties as the previous vendors who operated in that area. Mr. Hawkins stated that afull-time grocery store for the market was not pursued as it would have competed for the same customers as the existing vendors and it was preferable to attract something more supportive of the existing market vendors. Mr. R. Regier noted that staff are planning on conducting a survey of downtown residents and business regarding the operation of a full-time grocery store in the downtown. On motion by Mayor C. Zehr, the staff recommendation was brought forward for consideration. Councillor J. Gazzloa advised that he would not support the staff recommendation, adding that he would prefer to see the original vision for the Market pursued. He then expressed concern with the proposed Arts and Culture Incubator Centre and inquired into the possibility of a private sector organization taking over the day-to-day operation of Market. Ms. C. Ladd advised that Your Kitchener Market is more than just a business operation, it is also meant to be a community resource. She added that an Arts and Culture Incubator Centre COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 37 - CITY OF KITCHENER 2. CSD-07-063 - YOUR KITCHENER MARKET -UPPER MARKET STRATEGY SHIFT tCONT'D) provides a viable interim option for that space until the critical mass is in place to support the original vision of the market. Councillor B. Vrbanoivic stated that continued work on creating afull-time urban market is needed and put forward that staff should more aggressively pursue afull-time grocery store in the market to meet the needs of downtown residents. He suggested that staff examine the best practices of other urban markets, such as the one located in the City of London. He noted that while he is supportive of the staff recommendation, he also believes that more extensive research needs to be conducted into the potential of attracting a grocery retailer to operate at the Market and on the feasibility of alternate management models for the Market including gauging the level of interest from the private sector in assuming responsibility for its day-to-day operations. On motion by Mayor C. Zehr - it was resolved: "That staff continue to investigate the concept of an Arts and Culture Incubator Centre to maximize the use of the upper level of Your Kitchener Market on a transitional basis, as outlined in Community Services Department report CSD-07-063." On motion by Councillor B. Vrbanovic - it was resolved: "That staff actively pursue the potential of attracting a grocery retailer to operate at Your Kitchener Market and report back on the feasibility of alternate management models for the Market including gauging the level of interest from the private sector in assuming responsibility for the day-to-day operations of the Market." 3. CSD-07-065 - VICTORIA PARK MASTER PLAN UPDATE The Committee was in receipt of Community Services Department report CSD-07-065, dated June 14, 2007 regarding the implementation of the Victoria Park Strategic Plan. Mr. G. Hummel gave a presentation regarding the continuing implementation of the Victoria Park Strategic Plan, as outlined in report CSD-07-065. Ms. Sherrie Grise, Chair, Victoria Park Neighbourhood Association, addressed the Committee regarding the construction of a pedestrian crossing at Jubilee Drive, as outlined in the Victoria Park Safety Audit. She stated that with Joseph Street being closed there has been a significant increase in the number of vehicles traveling on Jubilee Drive and coupled with existing sightline problems there is an ever increasing need for the construction of a pedestrian crossing. In addition, Ms. Grise spoke to the existing informal pedestrian/bicycle route connecting the western edge of Victoria Park with West Avenue at a railway line crossing, which remains unimproved and represents a potential safety hazard. Ms. Grise also noted that the water quality of Victoria Park Lake is being adversely affected due to the sizable contingent of geese that currently reside in the park. She added that as Victoria Park Lake functions as a large storm water management pond it accumulates sediment, which requires dredging, and inquired into whether this dredging was postponed due to the other projects currently occurring in the park. Ms. Grise expressed a desire for the landscaping in Victoria Park to remain true to its original Victorian style and tradition. Mr. G. Hummel advised that staff are currently in the process of removing the large raised planter adjacent to Jubilee Drive at the boathouse, which should improve the sightlines for persons crossing Jubilee Drive. He noted that once the planter has been removed, the next step is the installation of an official pedestrian crossing, which should be undertaken later this year. He stated that with regards to the rail crossing, staff are in constant communication with the rail company to repair this crossing and at present the City has installed signage at that location asking people to dismount from their bicycles to reduce the risk of injury. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 3$ - CITY OF KITCHENER 3. CSD-07-065 - VICTORIA PARK MASTER PLAN UPDATE tCONT'D) Councillor B. Vrbanovic suggested that emergency phones, similar to those seen in universities, be installed to enhance the public's safety and security throughout Victoria Park. Mr. Rych Mills, resident, stated that he agreed with the sentiments expressed by Ms. Grise and requested that the projects scheduled to be undertaken in Victoria Park be overseen by a senior manager to ensure their completion. He reiterated the need for the water quality of Victoria Park Lake to be addressed and advised that there needs to be a direct line of communication between the area residents and the manager in charge of overseeing the park. Ms. Lorna Ferguson, resident, addressed the Committee regarding the detrimental effect the Canada Geese are having on Victoria Park, and the need to reduce their population. Ms. Ferguson expressed a desire to see more invasive techniques such as oiling eggs be used as a means of controlling the geese population. Mr. G. Hummel advised that a firm specializing in wildlife control has been retained to manage the Canada Geese in Victoria Park, adding that active management and monitoring began in early May 2007 and will continue through to the end of the year. He stated that an effective long-term management strategy is required and will be developed based on the data and experience of this first year of geese management. He added that data collected to date shows a reduction in the number of migratory geese in the park and in order to manage the population growth of resident geese, more invasive techniques such as egg and nest depredation will be considered for implementation early in 2008. Mr. Hummel noted that Operations staff are continuing to address the geese droppings by regular cleaning the pathways and will be relocating many of the geese once the appropriate Canadian Wildlife Service permitting is obtained. Councillor C. Weylie inquired into the possibility of establishing a citizen's advisory committee or a board of experts to regularly report as to the ongoing issues facing Victoria Park. Ms. A. Pappert agreed to provide an information report regarding the possible establishment of a Victoria Park advisory committee or board of experts. In response to questions concerning Victoria Park Lake water quality, Ms. A. Pappert advised that a joint Engineering Division /Community Services Department report to address the watershed issues and the water quality in Victoria Park Lake will be tabled with the 2008 Capital budget submissions. In the interim, sediment removal (dredging) of the lake is required regardless of any future improvements in the watershed upstream, adding that one of the objectives of the watershed study will be to reduce the need for long term dredging. She stated that staff will proceed through 2007 with acquiring consulting services, within the Strategic Plan funding, to prepare an analysis of existing conditions, prepare budget cost estimates and the contract for lake dredging. At the same time Engineering Division staff will prepare the terms of reference for an Environmental Assessment of the Henry Sturm Creek watershed, including Victoria Park Lake. She outlined that funding for the EA will be through the existing DTS budget. She noted that an issue paper will be presented to Council prior to budget deliberations for 2008 which details the funding requirement for the contract for lake dredging work, which is not currently identified in the budget. At that time funding sources for this dredging will be identified which may require the reprioritization of other DTS storm water management projects and Community Services Operations projects. 4. DELEGATION -BILL AND DONNA BLAIR -THANK YOU TO SHAYNE TURNER, DIRECTOR OF ENFORCEMENT Bill and Donna Blair addressed the Committee to express their appreciation for the work undertaken over the past four years by Mr. S. Turner in getting the trains that pass their neighbourhoods to stop using their whistles. 5. CSD-07-023 - LEISURE ACCESS CARD STRATEGY The Committee was in receipt of Community Services Department report CSD-07-023, dated June 14, 2007 regarding the Leisure Access Card (LAC) Service Review Final Report recommendations. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 39 - CITY OF KITCHENER 5. CSD-07-023 - LEISURE ACCESS CARD STRATEGY tCONT'D) Ms. L. Palubeski advised that since 1989, the City has been providing program fee subsidies to ensure access to direct recreational and leisure programs for low income residents. She stated that in 2004, there was a significant increase in demand for financial program assistance, which resulted in Council requesting that staff undertake a detailed long-term review of the LAC service and develop a sustainable delivery strategy. She added that an inter-departmental staff project team was appointed and began the review process in December 2004. Ms. Palubeski reviewed the recommendations of the plan for service enhancements based on the Leisure Access Card service review file report, as appended to report CSD-07-023. She noted that staff are suggesting that the recommendations not associated with specific budget costs be approved in order to determine if there is existing resource capacity to initiate immediate service improvements. She added that those recommendations that are associated with specific budget requests will be brought forward for consideration during the 2008 departmental budget planning process. In response to questions, Ms. L. Palubeski advised that as part of the service review an inventory was created identifying: the extent to which the LAC card is presently being used; organizations that could be potential partners in programming; potential equipment partners within the community; and, clarifying for service providers and users exactly what programs cardholders can access. She stated that additionally staff have identified an opportunity to increase participation in a variety of activities through recognition of the LAC as a screening tool by other organizations. She noted that ideally the LAC would evolve into a community card that would be applicable for all recreational and leisure programs offered by all organizations to qualified low income individuals and families. Ms. Palubeski advised that the process to apply for LAC service must be sensitive to the privacy, confidentiality and dignity of the applicants. She noted that the current capacity and staff resources to effectively carry out the recommendations as outlined in the final report are limited. Councillor J. Gazzola expressed concern that the proposed recommendations may potentially make it more difficult for people to access LAC services. Mayor C. Zehr questioned the need for additional staff and noted the importance of ensuring the simplicity of the LAC application process. At the request of Councillor J. Gazzola the following motion was considered and carried on a clause-by-clause basis. On motion by Councillor K. Galloway - it was resolved: "That the recommendations outlined in the Leisure Access Card -Plan for Service Enhancement (Appendix A), attached to Community Services Department report CSD- 07-023, that have no budget implications be approved; and further, That the budget requests associated with the Leisure Access Card -Plan for Service Enhancement be referred to staff for consideration and prioritization during Council's 2008 budget deliberations." 6. CSD-07-060 - IMPLEMENTATION OF INTERIM PROCESS FOR 200$ ANNUAL OPERATING AND MINOR SPORTS GRANTS The Committee was in receipt of Community Services Department report CSD-07-060, dated June 11, 2007 regarding the implementation of an interim process for the 2008 Annual Operating and Minor Sports grants. Ms. A. Pappert advised that in April 2007 staff presented a report requesting direction to proceed with an interim transitional approach towards implementing the 2008 annual grant application process. She stated that at that time Council approved, in principle, the implementation of Option 2 as outlined in report CSD-07-044. In addition, staff were directed to detail the implementation requirements of Option 2 and return within 6 weeks with information, policies, pre-commitments and definitions requiring approval as outlined in report CSD-07-060. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 40 - CITY OF KITCHENER 6. CSD-07-060 - IMPLEMENTATION OF INTERIM PROCESS FOR 200$ ANNUAL OPERATING AND MINOR SPORTS GRANTS tCONT'D) On motion by Councillor B. Vrbanovic the staff recommendation was brought forward for consideration. Mayor C. Zehr expressed concern regarding whether the Kitchener-Waterloo Performing Arts Association /Theatre & Company's grant allocation was contingent upon that group's provision of additional information to Council Regarding the grant allocation to the Social Planning Council of Kitchener-Waterloo, Mayor C. Zehr stated that when that group's previous grant request was approved, staff had yet to have an opportunity to follow up with that group and requested information regarding that follow up. At the request of Mayor C. Zehr it was agreed that the staff recommendation be amended so that approval of the grants allocated to the Kitchener-Waterloo Performing Arts Association / Theatre & Company and the Social Planning Council of Kitchener-Waterloo be contingent upon the provision of the requested additional information. A motion by Councillor J. Gazzola to defer consideration of the grant allocated to the K-W Art Gallery pending additional information regarding that groups' previous grant increases was brought forward, voted on and lost. At the request of Councillor J. Gazzola it was agreed to amend the staff recommendation so that approval of the grant allocation to the Homer Watson House and Gallery be contingent upon additional information being brought forward regarding the wage parody based by staff at the Homer Watson House and Gallery. On motion by Councillor B. Vrbanovic - it was resolved: "That the interim process implementation plan for the 2008 annual operating and minor sports grants, be approved as outlined in Community Services Department report CSD- 07-060; and, That 2008 annual operating grants in the amount of $1,555,612., be approved subject to Council's 2008 budget deliberations, save and except those grants allocated to the following groups whereby approval is contingent on the provision of additional information to address concerns raised by the Community Services Committee: • Kitchener-Waterloo Performing Arts Association/Theatre & Company; • Social Planning Council of Kitchener-Waterloo; • Homer Watson House and Gallery; and, That 2008 annual minor sports grants in the amount of $680,180., be approved subject to Council's 2008 budget deliberations; and, That the 2008 general provision grant allocation of $100,000., be approved with any remaining funds in the 2007 general provision grant account to be carried forward to the 2008 general provision grant account; and further, That for the 2008 calendar year only, the following provision of Council Policy I-596 (Grants-General Provision), be waived to allow those successful 2007 provisional grant recipients who may seek approval to be added to the annual operating grants stream, to remain in the provisional funding stream for a second year: `General provision grants are intended for one time funding only, for a specific event or project. Organizations seeking continual support are encouraged fo seek other funding sources and not rely on grant funding from the Cify. Grant requests for ongoing support will be considered with the annual operating grant process. "' COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 41 - CITY OF KITCHENER 7. CSD-07-052 - WALTER BEAN GRAND RIVER TRAIL PEDESTRIAN BRIDGE CROSSING UPDATE The Committee was in receipt of Community Services Department report CSD-07-052, dated June 4, 2007 regarding the re-opening of the Walter Bean Grand River Trail Pedestrian Bridge Crossing Environmental Assessment (EA). Councillor J. Gazzola expressed concern regarding whether an adequate review was conducted of the alternative bridge location for the proposed pedestrian bridge crossing of the Grand River at the old Huron Road Fjord Site near the intersection of Huron Road and Mill Park Drive as requested by the residents of the Lower Doon -Pioneer Park communities. Mr. T. O'Brien advised that the Steering Committee and consultants recommended that no further detailed study was warranted for the bridge location at the Old Huron Road Fjord Site on the basis that said location did not meet the criteria for a continuous link bridge. He noted that a new environmental assessment process would be triggered if Council wished to question the result of the previously completed EA study and addendum and initiate a new public consultation process focused on the issue of potential locations for a continuous link bridge crossing. Several members expressed concern with reconsidering the location for the pedestrian bridge crossing over the Grand River. 8. CSD-07-051 - ST. ANNE CATHOLIC ELEMENTARY SCHOOL COMMUNITY PLAYGROUND GRANT APPLICATION The Committee was in receipt of Community Services Department report CSD-07-051, dated May 14, 2007, regarding a community playground grant request from St. Anne Catholic Elementary School. In response to questions, Mr. T. O'Brien advised that St. Anne Catholic Elementary School has simultaneously made 2 applications for aone-time community playground grant. He stated that in recent years, the Canadian Standards Association, which establishes standards governing playgrounds in Canada, has advocated for separate play areas to serve primary grades and junior grade children. He noted that to assist with construction of these 2 distinct playground areas, the City has in recent years considered a maximum of 2 playground grant awards to a single applicant, one grant being awarded to each of the primary and junior playground projects being proposed. Councillor J. Gazzola requested that information be brought back as to the discrepancy between the proposed project budget, as appended to report CSD-07-051, which outlines a grant allocation from the City of Kitchener of $1,000. and he recommended $1,500. grant. On motion by Councillor K. Galloway - it was resolved: "That aone-time Community Playground grant in the amount of $1,500., be approved to St. Anne Catholic Elementary School in 2007 to assist with costs related to the construction of a new primary and junior creative playground facilities to be located within the school campus." 9. CSD-07-055 - WATERLOO COUNTY CYCLING CLUB MINOR SPORT AFFILIATION The Committee was in receipt of Community Services Department report CSD-07-055, dated June 11, 2007 regarding a request for Minor Sport Affiliation and Third Party Liability Insurance coverage from the Waterloo Country Cycling Club. Councillor J. Gazzola inquired into why minor sport affiliation and insurance coverage should be awarded to this group when so few of its members reside in the City of Kitchener. Ms. A. Pappert advised that the issue of grant allocations to groups with regional membership will be addressed by the Community Investment Strategy which is currently being developed. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 42 - CITY OF KITCHENER 9. CSD-07-055 - WATERLOO COUNTY CYCLING CLUB MINOR SPORT AFFILIATION CONT'D) On motion by Councillor K. Galloway - it was resolved: "That the Waterloo County Cycling Club be approved as an affiliated minor sport group under the City of Kitchener Minor Sport Affiliation policy; and further, That of the Waterloo County Cycling Club be approved as an insured group under the City's Minor Sports Third Party Liability Insurance program." 10. CSD-07-057 - MARMO TRAVEL CLUB INC. CO-OPERATIVE AGREEMENT RENEWAL The Committee was in receipt of Community Services Department report CSD-07-057, dated May 23, 2007 regarding the renewal of the Co-operative Agreement between the City and Marmo Travel Club Inc. On motion by Councillor K. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute a Co-operative agreement, subject to the satisfaction of the City Solicitor, with Marmo Travel Club Inc. for 2007, as set out in Community Services Department report CSD-07-057; and further, That the General Manager of Community Services be authorized to renew this agreement annually, subject to the satisfaction of the City Solicitor." 11. CSG-07-05$ - LUTHERWOOD (55 PLUS EMPLOYMENT SERVICES) CO-OPERATIVE AGREEMENT RENEWAL The Committee was in receipt of Community Services Department report CSD-07-058, dated May 23, 2007 regarding the renewal of the Co-operative Agreement between the City and Lutherwood (55 Plus Employment Services). On motion by Councillor K. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute a Co-operative agreement, subject to the satisfaction of the City Solicitor, with Lutherwood (55 Plus Employment Services) for 2007, as set out in Community Services Department report CSD-07-058; and further, That the General Manager of Community Services be authorized to renew this agreement annually, subject to the satisfaction of the City Solicitor." 12. CSD-07-059 - 2006 ARTIST-IN-RESIDENCE COMMISSION AGREEMENT The Committee was in receipt of Community Services Department report CSD-07-059, dated May 22, 2007 regarding recommendation of the Arts and Culture Advisory Committee and Public Art Working Group to approve the acquisition of a commissioned work by the City's 2006 Artist-In-Residence, Philip Irish. On motion by Councillor K. Galloway - it was resolved: "That the recommendations of the City's Public Art Working Group and Arts & Culture Advisory Committee to approve and install the commissioned work by 2006 Artist-In- Residence, Philip Irish, entitled `Hidden Valley', be endorsed; and further, COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1$, 2007 - 43 - CITY OF KITCHENER 12. CSD-07-059 - 2006 ARTIST-IN-RESIDENCE COMMISSION AGREEMENT tCONT'D) That the Mayor and Clerk be authorized to execute the Artist-In-Residence 2006 Commission agreement with Philip Irish, subject to the satisfaction of the City Solicitor, such agreement encompassing the terms set out in Community Services Department report CSD-05-136. " 13. CSD-07-062 - WILLOW GREEN COMMUNITY GARDEN GRANT REQUEST The Committee was in receipt of Community Services Department report CSD-07-062, dated May 31, 2007 regarding a request by the Cherry Park Neighbourhood Association for a Community Garden Grant to assist with the associated with the startup of the Willow Green Community Garden. On motion by Councillor K. Galloway - it was resolved: "That aone-time Community Garden grant in the amount of $1000. ($500. cash and $500. in-kind services: transportation of topsoil) be approved to the Cherry Park Neighbourhood Association to assist with the start-up costs of the Willow Green Community Garden." 14. CSD-07-064 - INTERNATIONAL SOFTBALL CONGRESS (ISC) WORLD TOURNAMENT PARTNERSHIP AGREEMENT The Committee was in receipt of Community Services Department report CSD-07-064, dated June 7, 2007 regarding the International Softball Congress (ISC) World Tournament Partnership Agreement. On motion by Councillor K. Galloway - it was resolved: "That Council support the Partnership agreement with KW Fastball Promotions Incorporated, satisfactory to the City Solicitor, for the purpose of hosting the 2007 International Softball Congress (ISC) World Tournament; and, That KW Fastball Promotions Incorporated be approved as an additional insured group under the City's Municipal Liability Insurance program for the purpose of hosting the 2007 ISC World Tournament, with said insurance to be in the amount of $5 M and subject to: i) the terms and conditions of Municipal Liability Policy, ii) the requirements outlined in the terms and conditions of the Partnership agreement; and, That a grant in the amount of $3,000., to be funded from the 2007 general provisions grant account, be approved to assist with costs associated with co-hosting the Hall of Fame Breakfast; and further, That the City of Kitchener receives the appropriate level of recognition for sponsoring and partnering the 2007 ISC World Tournament." 15. ADJOURNMENT On motion, the meeting adjourned at 3:42 p.m. Colin Goodeve Committee Administrator