Loading...
HomeMy WebLinkAboutDTS-07-135 - Annual Stormwater Management Audit for 2007REPORT Report To: Finances and Corporate Services Committee - Chair Berry Vrbanovic Date of Meeting: August 13, 2007 Submitted By: Grant Murphy Director of Engineering Services Prepared By: Grant Murphy Director of Engineering Services Ward(s) Involved: All Date of Report: August 7, 2007 Report No.: DTS-07-135 Subject: ANNUAL STORMWATER MANAGEMENT AUDIT FOR 2007 RECOMMENDATION: That the selection procedures for the selection of Consulting and Professional Services as outlined in Chapter 170, Article 6, of the Purchasing Bylaw be waived and the 2007 Annual Stormwater Management Audit be awarded to Totten Sims and Hubicki at their quoted price of $40,610.00 (GST excl.) BACKGROUND: In December 2001, the council of the City of Kitchener ratified a report entitled: City of Kitchener Stormwater Management SWM} Policy Development -December 2001. As part of the overall plan, an annual audit report is to be completed each year to summarize the work that has been carried out as related to the Citywide Plan and summarize the status of in-stream water quality conditions from the monitoring program. This report is to summarize the practices carried out to date in each of the categories included in the Citywide plan, namely: • The development (or applications) for the year and associated SWM fees collected. • The SWM facilities that have been constructed (or are in the process of being constructed) over the year. This includes new ponds and retrofit of existing SWM facilities and oil/grit separator units. • Stream rehabilitation works that have been carried out or are underway. For the purposes of this study, "retrofit" refers to the practice of modifying an existing SWM facility to improve its performance, based on new design objectives and criteria that were not required or necessary at the time of the original design effort. Retrofit may include installation of new or modified components or equipment, or modification of the original operation and maintenance procedures and schedules. The purpose of the annual audit report is to indicate whether or not the SWM measures provide for the necessary water quantity control and water quality treatment of stormwater resulting from infill/redevelopment sites. The review is to be completed in conjunction with a review of the capital budget and an assessment of the following year's budget. The review lists the volume provided by the facilities built and the corresponding volume contributed by the redevelopment and infill locations. The priority/implementation order has been reviewed at this time and modified as appropriate based on the location of redevelopment/infill, monitoring data and the location of SWM measures implemented. A monitoring network has been established, data collected and analyses carried out to review current conditions and compare these to past evaluations and use this to evaluate any potential changes to either the Citywide strategy or to the monitoring program. This audit report is also intended to review the implementation strategy (priority plan) for SWM facilities and stream rehabilitation and recommend any changes/additions to the priority lists. In 2002 the first annual audit report was completed. The 2007 annual audit will be the sixth report submitted. COMMUNICATION: Not Applicable REPORT: For the last six years the City of Kitchener has been completing an annual stormwater management (SWM) audit. During this period the firm of Totten Sims and Hubicki has been retained to complete this work. This company has the expertise and qualifications to complete this work and has been working with City staff to successfully complete the annual audits. There is a large portion of the monitoring work that needs to be performed during the warm weather months and timing is of the essence. However, due to the fact that the Engineering Services Division has recently gone through significant staff turn-over to adequately deal with this project, there is inadequate time to complete a formalized quotation process. Pricing was received from Totten Sims and Hubicki for three key tasks and are listed below: 1. Chemical, Depth and Temperature Monitoring -12,490.00 2. Reporting and Meetings - $16,850.00 3. 2007 Program Coordination - $11,270.00 In reviewing the quote relative to previous years work, the value is reasonable. Though these tasks are discrete, they are all related to one project and therefore are being brought forward to Council for their consideration. The total work amounts to $40,610 ~GST excl.} which exceeds the $20,000 limit which would normally require formal, written, competitive and sealed quotations. 0 tion 1: Do Nothing. Sampling and monitoring would not proceed and the completion of the annual report would not be completed. There are no internal resources to complete this work within the Engineering Services Division. The City would not be able to report on our activities to the GRCA indicating our commitments under the SWM Policy. 0 tion 2: Complete the 2007 SWM Annual Audit. Utilise Totten Sims and Hubicki, an existing consultant engineer firm who is familiar with the requirements and monitoring data, to complete chemical and temperature monitoring, coordinate activities and complete 2007 SWM audit and report. Further, in early 2008, Engineering Services Division would conduct formalized quotation process and seek qualified consultants in a competitive manner in order to continue with this work in the future. FINANCIAL IMPLICATIONS: Option 1, would have no increased cost implications. Option 2, the Totten Sims and Hubicki has provided a quotation for work amounting to $40,610.00 (GST excl.). CONCLUSION: In consideration of all of the above presented information, it is the recommendation of DTS Engineering Services, that the selection procedures for the selection of Consulting and Professional Services as outlined in Chapter 170, Article 6, of the Purchasing Bylaw be waived and the 2007 Annual Stormwater Management Audit be awarded to Totten Sims and Hubicki at their quoted price of $40,610.00 (GST excl.} Larry Gordon, Director Purchasing Grant Murphy, Director, Engineering Services Development and Technical Services