HomeMy WebLinkAboutFIN-07-091 - E07-041 - Consultant Services - Bridgeport Community Centre Business CaseFinor,(,JW'Ser kes,
Report To. Mayor Carl Zehr and Members of Council
Date of Meeting. 2007-08-27
Prepared By. Larry Gordon
Date of Report 2007-08-16
Report No. FIN 07-091
FIN: 07-091 :-19
Subject: E07 -041— Consultant Services — Bridgeport Community Centre Business Case
That Expression of Interest E07-041, Consultant Services — Bridgeport Community Centre
Business Case, be awarded to Monteith Brown Planning Consultants, London, Ontario at their
estimated fee of $39,498.52, including disbursements of $2,125. and G.S.T., based on a
satisfactory contract being negotiated.
The City of Kitchener requires the completion of a business case for the short and long term
facility expansion needs for the Bridgeport Community Centre. The intent of this project is to
undertake community, agency and stakeholder consultations and identify the best size and
configuration of the Bridgeport Community Centre, along with the associated capital and
operating costs.
I :0
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of M. Hildebrand, Interim Director Community Programs and Services, J. Cote, District
Facilitator, L. Mann, Project Development Advisor, L. Hayward, President Bridgeport
Community Association, B. Quickfall, Bridgeport Community Association Representative, T.
Barrett, Bridgeport Community Association Representative, H. Szymkiw, Community Member,
and L. Gordon, Director of Purchasing.
Expressions of interest were requested from three (3) potential consulting firms, advertised
publicly on the City of Kitchener website and on the Internet through the Ontario Public Buyers
Association Electronic Tendering Information System. By the closing date of Wednesday May
9th, 2007, two (2) responses had been received.
The expressions of interest were rated and the Review Committee selected Monteith Brown
Planning Consultants for a further interview.
The Review Committee met on Tuesday July 17th, 2007 to interview the shortlisted candidate.
The Committee elected to award the project to Monteith Brown Planning Consultants, London,
Ontario.
A listing of the responding parties follows for your reference.
Monteith Brown Planning Consultants London ON
Quality Performance Associates Toronto ON
FINANCIAL IMPLICATIONS
Funding will be provided from index 636041 - Bridgeport Community Centre
Contribution from Capital $ 40,000.00
06,114,
E07-041 $39,498.52
Less G.S.T. Rebate ($ 2,235.77)
Total $37,262.75 $ 375262.75
SURPLUS $ 2,737.25
* Any surplus funds remaining at the end of the project will be closed out to Development
Charges Fund and the Capital Surplus Account.
Larry Gordon
Director of Purchasing
BRIDGEPORT CC
INDEX 636041
AS AT AUGUST 17, 2007
YTD Plus Plus Total Total
Actual Projected rogcis W"� Projected I Budaet
Revenues
Contribution from Capital
Total (40,000) " (407000) (40,000)
Total Revenues ( (40,000) - (407000) (40,000)
Expenses
Consulting Fees (E04 -041) 379263 409000
Total Expenses 0 0763 : 37,263 402000
Projected Surplus of the Project (40,000) -6 (25737) 0
* Note: Tender cost excludes all GST and includes any applicable PST
* *Any surplus funds remaining at the end of the project will be closed out to the Capital Surplus Account.