HomeMy WebLinkAboutFIN-07-084 - E07-059 - Consultant Services - Community Investment StrategyFIN: 07-084
Finor,(,JW'Ser kes,
Report To. Mayor Carl Zehr and Members of Council
Date of Meeting. 2007-08-27
Prepared By. Larry Gordon
Date of Report 2007-07-26
I-Xeport No. FIN 07-084
Subject. E07-059 — Consultant Services — Community Investment Strategy
That Expression of Interest E07-059, Consultant Services — Community Investment Strategy, be
awarded to GGA Management Consultants, Toronto at their estimated fee of $99,057., including
disbursements of $2,000. and G.S.T., based on a satisfactory contract being negotiated.
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The City of Kitchener wishes to engage a Consultant(s) to deliver a Community Investment
Strategy and Implementation Plan (as per a Community Investment Program Framework). The
goal of the Community Investment Strategy is to evolve the current civic grant programs
administered by the Community Services Department (CSD) and the Division of Economic
Development (EcDev) into a cohesive and accountable Community Investment Program that
aligns the expenditure of civic resources with community and corporate strategic directions.
The intent of this initiative is to undertake an efficient internal review of the current program and
context, conduct effective external stakeholder and public consultations, provide a selection of
best practices and investment funding levels along with external program and funding models for
comparisons, and explore partnership and coordination options that would improve collaborative
investment in the community amongst our colleagues in other municipalities, philanthropic and
private sector agencies.
I :N
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of A. Pappert, General Manager, Community Services, D. Chapman, Director Financial Planning
and Reporting, R. Regier, Executive Director, Economic Development, I. Pregel, Manager
Cultural Development, and L. Gordon, Director of Purchasing.
Expressions of interest were requested from twelve (12) known consulting firms, advertised in
the Record, on the City of Kitchener Home Page and on the Internet through the Ontario Public
Buyers Electronic Tendering Information System relative to this project. Documents were
picked up by an additional three (3) interested parties. By the closing date of Monday June 4th,
2007, five (5) responses had been received. The Review Committee met on Tuesday June 12 1h ,
2007 to review the submissions. A shortlist of two (2) Consultants was selected for further
interviews.
The Review Committee met on Friday July 6th, 2007 to interview the shortlisted candidates. The
Committee elected to award the project to GGA Management Consultants, Toronto, Ontario.
On Monday July 23d, 2007 the Council of the City of Waterloo, approved a recommendation for
the City of Waterloo to take part in the Consulting Process and their costs of up to $20,000. have
been added to the recommendation. The City of Waterloo's portion of the study will be billed to
them by the City of Kitchener.
A listing of the responding parties follows for your reference.
F.J. Galloway Associates Inc., London
Ference Weicker & Company Limited, Vancouver BC
GGA Management Consultants, Toronto
MKI, Toronto
ADW Consulting, Waterloo
FINANCIAL IMPLICATIONS
Funding will be provided from index 610393 — Community Investment Strategy
Contribution from City of Waterloo
Capital Out of Current
TOTAL REVENUES
1*161
E07-059
Less G.S.T. Rebate
Miscellaneous
TOTAL EXPENSES
$K057.00
($ 55607.00)
$93450.00
Room=
$ W450.00
I
*Any surplus funds remaining at the end of the project will be closed out to the Capital Surplus
Account.
Larry Gordon
Director of Purchasing
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