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REPORT: FIN 07-098
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-08-27
Prepared By: Larry Gordon
Date of Report: 2007-08-21
Report No: FIN 07-098
Subject: P2007-13-Wireless Service and Hardware
RECOMMENDATION
That the City of Kitchener piggyback on the Regional Municipality of Waterloo's contract
proposal P2007-13 for Wireless Service and Hardware and be awarded to Bell Mobility Inc.,
Mississauga, Ontario at an approximate annual cost of $200,000. for three years, with an option
to renew for one additional year.
BACKGROUND
The Regional Municipality of Waterloo issued a proposal call on behalf of The Region and the
City of Cambridge for Wireless Service and Hardware. Two bids were received, one from Bell
Mobility and the other from Telus. There was a bid from Rogers which was not compliant and
was rejected.
The City of Kitchener and the area Townships were also listed as agencies that would be allowed
to piggyback onto the contract if they chose to do so.
REPORT
A meeting was held on Wednesday July 18th at the Regional offices, with Regional Purchasing
Staff and a representative of Bell Mobility to discuss the proposal. It appears, after evaluation,
that the City would realize a monthly savings of approximately $2,200. for cellular and data
service, as well as receiving Bell's 8830 World Edition free for a period of one year on all new
activations, which includes units transferred from Rogers service. We would also receive on all
cellular phones and Blackberry users with cellular service, free nights (after 6:00 p.m.) and
weekends. This would be a benefit for staff working evenings. An additional savings of $240.
per month is available if we move most data users to 4 Meg versus unlimited plans. Last month
only fifteen users exceeded that limit.
The City has placed ten (10} Bell units is service for testing and have received positive feedback
from users. We have not experienced any problems with the test units. The Region has been
using Bell services for the past four years and advises us that they are satisfied with network
services and have not experienced reception problems.
FINANCIAL IMPLICATIONS
Funding will be provided from various City operating accounts
Larry Gordon
Director of Purchasing