HomeMy WebLinkAboutFIN-07-093 - T07-064 - Two(2) 72 kw Standard All Wheel Dr - Rubber Tired Industrial Tractors w front end Loaders & Extendible Backhoes,~`
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REPORT: FIN 07-093
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-08-27
Prepared By: Larry Gordon
Date of Report: 2007-08-20
Report No: FIN 07-093
Subject: T07-064 -Two (2) 72 kw (96 hp net peak power to ISO 9249) Standard All
Wheel Drive, Rubber Tired Industrial Tractors with Front-End Loaders and
Extendible Backhoes
RECOMMENDATION
That tender T07-064 -Two (2} 72 kw (96 hp net peak power to ISD 9249) Standard All Wheel
Drive, Rubber Tired Industrial Tractors with Front-End Loaders and Extendible Backhoes,
complete to Specification CKF-254-2007, be awarded to Ontrac Equipment, Cambridge, Ontario
at their tendered price of $207,188.16, including G.S.T. and P.S.T., plus optional Simlog
excavator/backhoe simulator software with DENT controls at a cost of $8,037., including G.S.T.
and P.S.T.
BACKGROUND
The rubber tired loader backhoes were approved for replacement in 2007 by the Equipment
Review Committee at a budget estimate of $296,000., plus $5,000. for outfitting.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders downloaded the tender document, and by the closing date of Thursday July
12th, 2007, four (4) tenders had been received.
The low bid submitted by Kalnor Construction Equipment, Waterford, did not meet the
specifications for an outer box design on the rear boom and did not meet the required minimum
horse power of 96 net peak power.
The second low bid submitted by Toromont Cat, Cambridge, was non-compliant as they did not
provide a loader bucket with a JRB quick change style coupling system to incorporate the City of
Kitchener's existing attachments.
The following tenders were received:
Kalnor Construction Equipment
Toromont Cat
Ontrac Equipment
Strongco Equipment
Waterford, ON $187,933.56
Cambridge, ON $202,285.36
Cambridge, ON $207,188.16 ~
Mississauga, ON $214,308.60
The tenders were reviewed by M. Born, 1Vlanager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases Deferred unti12007
TOTAL
EXPENDITURES
Actual YTD Purchases to August 14, 2007
Encumbrances, net of GST
Balance available, August 14th, 2007
$3,080,591.
$ 697,000.
$ 520,840.
$1,259,658.
$5,558,089.
$1,663,282.
$ 654,623.
$3,240,184.
TENDER
Tender T07-064 $ 215,225.
Less G.S.T. Rebate ($ 11,328.)
$ 203,898. $ 203,898.
Tender T07-065 $ 180,975.
Less G.S.T. Rebate ($ 9,525.)
$ 171,450. $ 171,450.
Tender T07-071 $ 191,588.
Less Trade-In ($ 23,000.)
Less G.S.T. Rebate ($ 8,873.)
$ 159,715. $ 159,715.
Outfitting for above tenders $ 30,000.
Budget for remaining equipment $2,335,833.
Projected Surplus $ 339,288.
Projected surplus will be used to purchase additional vehicles that may be required throughout
the year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Aug 14, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases deferred until 2007
Actual YTO Purchases, Aug 14, 2007
Encumbrances, net of GST
Balance available, Aug 14, 2007
Less:
T07 -064 CKF-254-2007
GST Rebate
T07 -065 CKF-250-2007
GST Rebate
T07 -071 CKF-74A-2007
Less: Trade-in
GST Rebate
Outfitting for above tenders
Budget for remaining equipment
Projected Surplus(Deficit)
3,080,591
697,000
520,840
1,259,658
5,558,089
215,225
(11,328)
180,975
(9,525)
191,588
(23,000)
(8,873)
1,663,282
654,623
3,240,184
203,898
171,450
159,715
30,000
2,335,833
339,288
8/23/2007
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