HomeMy WebLinkAboutFIN-07-094 - T07-065 - Hydraulic Excavator,~`
~ ~ ~~;
b~ ~ ~ r
~,;,. ~.3 _~ JF
"6 .... ~ ~ ! ~ 7p~,
C ~ ~~ 4 yqq I f I" ~:
v 4'. e
REPORT: FIN 07-094
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-08-27
Prepared By: Larry Gordon
Date of Report: 2007-08-20
Report No: FIN 07-094
Subject: T07-065 -Hydraulic Excavator
RECOMMENDATION
That tender T07-065, Hydraulic Excavator, complete to Specification CKF-250-2007, be awarded
to Halnor Construction Equipment Ltd., Waterford, Ontario at their tendered price of $180,975.,
including G. S .T. and P. S .T.
BACKGROUND
The hydraulic excavator was approved for replacement in 2007 by the Equipment Review
Committee at a budget estimate of $260,000., which includes outfitting the unit with a laser
level, camera system budgeted at $25,000. This unit will replace 5374 at Community Services
Department -Operations Bramm Street.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded the tender from our website and by the closing date of Thursday
July 12th, 2007, eight (8) tenders had been received.
The following tenders were received:
Kalnor Construction Equipment
Ironco Equipment
Strongco Equipment
Toromont Cat
Advance Construction Equipment
Ontrac Equipment
~Vajax Industries
Strongco Equipment
Waterford, ON
Orangeville, ON
Mississauga, ON
Cambridge, ON
Kitchener, ON
Cambridge, ON
Milton, ON
Mississauga, ON
$180,975.00
$196,898.52
$200,070.00
$200,640.00
$201,666.00
$210,662.88
$218,310.00
$223,434.00
Tenders were reviewed by M. Born, 1Vlanager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases Deferred unti12007
TOTAL
EXPENDITURES
Actual YTD Purchases to August 14, 2007
Encumbrances, net of GST
Balance available, August 14th, 2007
$3,080,591.
$ 697,000.
$ 520,840.
$1,259,658.
$5,558,089.
$1,663,282.
$ 654,623.
$3,240,184.
TENDER
Tender T07-064 $ 215,225.
Less G.S.T. Rebate ($ 11,328.)
$ 203,898. $ 203,898.
Tender T07-065 $ 180,975.
Less G.S.T. Rebate ($ 9,525.)
$ 171,450. $ 171,450.
Tender T07-071 $ 191,588.
Less Trade-In ($ 23,000.)
Less G.S.T. Rebate ($ 8,873.)
$ 159,715. $ 159,715.
Outfitting for above tenders $ 30,000.
Budget for remaining equipment $2,335,833.
Projected Surplus $ 339,288.
Projected surplus will be used to purchase additional vehicles that may be required throughout
the year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Aug 14, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases deferred until 2007
Actual YTO Purchases, Aug 14, 2007
Encumbrances, net of GST
Balance available, Aug 14, 2007
Less:
T07 -064 CKF-254-2007
GST Rebate
T07 -065 CKF-250-2007
GST Rebate
T07 -071 CKF-74A-2007
Less: Trade-in
GST Rebate
Outfitting for above tenders
Budget for remaining equipment
Projected Surplus(Deficit)
3,080,591
697,000
520,840
1,259,658
5,558,089
215,225
(11,328)
180,975
(9,525)
191,588
(23,000)
(8,873)
1,663,282
654,623
3,240,184
203,898
171,450
159,715
30,000
2,335,833
339,288
8/23/2007
C:\Oocuments and Settings\lindak\Local Settings\Temporary Internet Files\OLKB3\Financial Report (2).xls Aug1407RevisedAug21