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REPORT: FIN 07-095
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-08-27
Prepared By: Larry Gordon
Date of Report: 2007-08-13
Report No: FIN 07-095
Subject: T07-071 -Two (2) Self-Propelled Ice Resurfacers
RECOMMENDATION
That tender T07-071 -Two (2) Self Propelled Ice Resurfacers, complete to Specification CKF-
74A-2007, be awarded to Zambona Company Ltd., Brantford, Ontario at their tendered price of
$191,588.40, including G.S.T. and P.S.T., less $23,000. for the trade-ins of units 956000 & 823.
BACKGROUND
The two Self-Propelled Ice Resurfacers are replacing units 956000 and 823 for the Community
Services Department -Auditorium. Unit 956000 was approved for replacement in 2007 by the
Equipment Review Committee. Unit 823 is up for replacement an the 2008 equipment review.
Unit 823 is slated for the new twin pads and it takes approximately one year from date of order
to receive a new ice resurfacer. In order to have this new unit ready when the new twin pads
open, we need to order this unit now. The budget estimate for these units as $80,000. each.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener websate and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Two (2)
potential bidders downloaded the tender document, and by the closing date of Thursday August
2nd, 2007, two (2) tenders had been received.
The low bid submitted by Resurface Corp., Elmira, Ontario, did not meet the specifications of a
variable speed hydrostatic drive with four wheel drive, which allows for the equipment operator
to have a smoother operation of the unit. Resurface Corp. provided an automatic transmission
with four wheel drive which as not as easy to operate.
The following tenders were received:
Resurface Corp. Elmira, ON $159,907.80
Zambona Company Ltd. Brantford, ON $191,588.40 ~
Tenders were reviewed by M. Born, 1Vlanager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases Deferred unti12007
TOTAL
EXPENDITURES
Actual YTD Purchases to August 14, 2007
Encumbrances, net of GST
Balance available, August 14th, 2007
$3,080,591.
$ 697,000.
$ 520,840.
$1,259,658.
$5,558,089.
$1,663,282.
$ 654,623.
$3,240,184.
TENDER
Tender T07-064 $ 215,225.
Less G.S.T. Rebate ($ 11,328.)
$ 203,898. $ 203,898.
Tender T07-065 $ 180,975.
Less G.S.T. Rebate ($ 9,525.)
$ 171,450. $ 171,450.
Tender T07-071 $ 191,588.
Less Trade-In ($ 23,000.)
Less G.S.T. Rebate ($ 8,873.)
$ 159,715. $ 159,715.
Outfitting for above tenders $ 30,000.
Budget for remaining equipment $2,335,833.
Projected Surplus $ 339,288.
Projected surplus will be used to purchase additional vehicles that may be required throughout
the year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Aug 14, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases deferred until 2007
Actual YTO Purchases, Aug 14, 2007
Encumbrances, net of GST
Balance available, Aug 14, 2007
Less:
T07 -064 CKF-254-2007
GST Rebate
T07 -065 CKF-250-2007
GST Rebate
T07 -071 CKF-74A-2007
Less: Trade-in
GST Rebate
Outfitting for above tenders
Budget for remaining equipment
Projected Surplus(Deficit)
3,080,591
697,000
520,840
1,259,658
5,558,089
215,225
(11,328)
180,975
(9,525)
191,588
(23,000)
(8,873)
1,663,282
654,623
3,240,184
203,898
171,450
159,715
30,000
2,335,833
339,288
8/23/2007
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