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REPORT: FIN 07-105
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-09-17
Prepared By: Larry Gordon
Date of Report: 2007-09-06
Report No: FIN 07-105
Subject: T07-028 -Quality Assurance Material Testing Services
RECOMMENDATION
That tender T07-028, Quality Assurance Material Testing Services, be awarded to Naylor
Engineering Associates Ltd., Kitchener at their tendered price of $75,933.10, including G.S.T.
for one year, with an option to renew for three (3) additional one-year periods.
BACKGROUND
The City has testing conducted through a third party consulting company in order to verify that
the quality and quantity of materials meets the City's minimum specifications.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Eight (8)
potential bidders picked up tender documents, and by the closing date of Thursday April 12tH,
2007, eight (8) tenders had been received. Two tenders contained arithmetic errors which have
been corrected and did not affect the rankings.
The following tenders were received
Naylor Engineering
Inspec-Sol Inc.
Shaheen & Peaker Ltd.
Amec Earth & Environmenta
Peto MacCallum Ltd.
Chung & Vander Doelen
Golder Associates Ltd.
CMT Engineering
Kitchener, ON $ 75,933.10 ~
Kitchener, ON $ 80,093.60
Cambridge, ON $ 78,842.80
Cambridge, ON $ 80,772.00
Kitchener, ON $ 84,344.20
Kitchener, ON $ 91,446.20
Kitchener, ON $141,753.80
St. Clements ON 1
$242,146.40
$81,386.80 adjusted
$83,157.00 adjusted
The tenders were reviewed by E. Saunderson, Design/Construction Project 1Vlanager, who
concurs with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 852015 -New Sidewalk Installation, and 852319 -
Resurfacing of Streets
REVENUES
852319 Current Balance $1,199,409.34
852015 Current Balance $ 340,361.31
TOTAL $1,539,770.65
EXPENSES
Tender T07-028 $75,933.10
Less G.S.T. Rebate $ 4 298.10
$71,635.00 $ 71,635.00
Existing Encumbrances $1,120,554.00
TOTAL $1,192,189.00
SURPLUS $ 347,581.65
Budget for renewal(s) will be provided from the operating indices.
~ Projected surplus will remain in the general provision accounts
/'~-
Larry Gordon
Director of Purchasing
i~';
Report To: Mayor Carl Z~hr & Members of Council
Date of Meeting: 2007-09-17
Prepared By: Larry Gordon
Date of Report: 2007-09-12
Report No: EIN 07-105
Subject: T07-068 -Utility Meter Reading Services
RECOMMENDATION
That to-nder T07-068, Utility Meter Re-ading Services, be awarded to Olameter Inc., Aurora,
Ontario, at their tendered price of $458,297.15, including G.S.T., for an initial one (1) year term,
with an option to renew for an additional four (4), twelve (12) month terms.
BACKGROUND
The- Reve-nue- Division requires the- services of a meter re-ading provider on an ongoing basis.
REPORT
Te-nders were- advertised publicly in The- Re-cord, the- City of Kitchener website and on the
Internet through the- Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders picked up to-nder documents, and by the- closing date- of Thursday August 9t~~,
2007, two (2) tenders had been received.
The- following to-nders were- received:
Olameter Inc. Aurora, ON. $458,297.15=
M.E.T. Utilities Management Ltd. Toronto, ON. $498,865.68
The- to-nders were- reviewed by J. Evans, Director of Reve-nue, L. Knipping, Supervisor of Billing
and Meter Reading, and S. Rudak, Buyer, who concur with the- above- recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Operating Index 310102 - 1343 Contractual Services Other
REVENUES
Index 310102 - 1343 $528,000.00
EXPENSES
Expenditures to date- $422,434.00
Te-nder T07-068 $458,297.15
Less G.S.T. Re-bate- ($ 25,941.35)
$432,355.80 $432,355.80
TOTAL $854,789.80
DEFICIT $326,789.80
There- has been a lO~Io price- increase over the- 2003 to-nder.
=The deficit will be spent in 2008 and covered inthe- 2008 operating budget
Larry Gordon
Director of Purchasing