HomeMy WebLinkAboutFIN-07-106 - Q07-054 - One(1) 1451 kg (3200lb) Self Propelled Double Drum Vibratory Roller,~`
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FIN-07-106
Report to: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-09-17
Prepared By: Larry Gordon
Date of Report: 2007-09-07
Report No: FIN-07-106
Subject: Q07-054 -One (1)1,451 kg (3,200 Lb) Self Propelled Double Drum
Vibratory Roller
RECOMMENDATION
That quotation Q07-054, One (1) 1,451 kg (3,200 lb) Self Propelled Double Drum Vibratory
Roller, be awarded to CRS Contractors Rental Supply, Kitchener, Ontario at their quoted price of
$27,126.30, including G.S.T. & P.S.T.
BACKGROUND
This unit will replace unit 976241 at CSD -Operations Bramm Street and was approved for
replacement in 2007 by the Equipment Review Committee at a budget estimate of $35,000.
REPORT
Quotations were requested from seventeen (17) potential bidders and advertised publicly on the
City of Kitchener website. By the closing date of Wednesday August 15th, 2007, eight (8)
quotations had been received.
The low bid on specification CKF-265-2007, submitted by Ontrac Equipment Services Inc.,
Cambridge, did not meet the specifications of a diesel engine, as required. They offered a gas
engine.
The recommendation is to accept the second low bid from CRS Contractors Rental Supply,
Kitchener.
The following quotations were received:
Ontrac Equipment Services Inc. Cambridge, ON $19,916.94
CRS Contractors Rental Supply Kitchener, ON $27,126.30 ~
Battlefield Equipment Rentals Cambridge, ON $27,422.70
Kertz Equipment Cambridge, ON $27,461.11
Kalnor Construction Equipment Ltd. Waterford, ON $30,638.64
1Vlike Staub Equipment Inc. Ayr, ON $30,863.22
Champion Road Machinery Sales Brampton, ON $31,578.00
Venetor Crane & Equipment Cambridge, ON $33,744.00
The quotations were reviewed by M. Born, 1Vlanager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from index 920108 -Fleet Equipment Purchases
REVENUES
Replacement Equipment $3,080,591.
Additional Equipment $ 697,000.
Upgrades $ 520,840.
2006 Approved Purchases deferred unti12007 $1,259,658.
TOTAL $5,558,089.
EXPENSES
Year to date purchases (as of September 6, 2007) $1,663,282.
Encumbrances $1,157,547.
Q07-054 $ 27,126.30
Less G.S.T. Rebate ($ 1,427.70)
$ 25,698.60 $ 25,699.
Budget for remaining equipment $2,398,953.
TOTAL $5,245,481.
SURPLUS $ 312,608.
~ The remaining balance will be used to purchase a trailer to move the roller from location to
location.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Sep 6, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 3,080,591
Additionals 697,000
Upgrades 520,840
2006 Approved Purchases deferred until 2007 1,259,658 5,558,089
Actual YTD Purchases, Sep 6, 2007 1,663,282
Encumbrances, net of GST 1,157,547
Balance available, Sep 6, 2007 2,737,260
Less: Q07-054 27,126
GST Rebate (1,428} 25,699
Budget for remaining equipment 2,398,953
Projected Surplus~Deficit) 312,609
C:1Documents and SettingsllindaklLocal SettingslTemporarylnternet Filesl0LKB31Financial Summary
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