HomeMy WebLinkAboutFinance & Corp - 2002-11-18FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
NOVEMBER 18, 2002
CITY OF KITCHENER
CITY OF KITCHENER
The Finance and Corporate Services Committee met this date, chaired by Councillor B. Vrbanovic,
commencing at 2:10 p.m., with the following members present: Mayor C. Zehr and Councillors C. Weylie,
M. Galloway, G. Lorentz, and J. Smola.
Others Present:
Ms. P. Houston, Ms. C. Ladd, Ms. L. MacDonald, Ms. G. Luciantonio, Ms. J.
Koppeser, Ms. T. Crawford, Ms. F. Currier, Ms. R. Pitfield, Ms. D. Gilchrist and
Messrs. J. Fielding, F. Pizzuto, G. Sosnoski, D. Stewart, J. McBride, D. Quinn, G.
Melanson, G. Borovilos, D. Mansell, L. Lynch, D. Paterson, R. Gosse, S. Turner, R.
Weber and B. MacDonald
CRPS-02-267 - SURPLUS CITY OWNED LAND
- PORTION OF GLASGOW STREET CLOSED BY BY-LAW 93-178
The Committee was in receipt of Corporate Services Department report CRPS-02-267, dated
November 12, 2002, recommending that a portion of Glasgow Street, having been closed by By-
law 93-178, now be declared surplus to the City's needs and transferred to the abutting owners.
It was resolved:
"That a portion of Glasgow Street, located between the existing terminus of the street,
south of Resurrection Drive / University Avenue and a point 200 m west, closed and
retained by By-law 93-178, described as Part of Lot 39, German Company Tract,
designated as Part 1, Reference Plan 58R-8755, be declared surplus to the City's needs;
and further,
That Part 1, Reference Plan 58R-8755 be conveyed, for nominal consideration, to the
abutting property owner."
CRPS-02-270 - CHANGE IN APPOINTMENT OF ALTERNATE FLOOD EMERGENCY
CO-ORDINATOR
The Committee was in receipt of Corporate Services Department report CRPS-02-270, dated
November 14, 2002, recommending that the alternate Flood Emergency Co-ordinator be
amended, and D. Trask, Deputy Fire Chief be appointed to this position.
It was resolved:
"That the Council appointment of the alternate Flood Emergency Co-ordinator, made on
November 4, 2002, be amended by appointing D. Trask, Deputy Fire Chief in place of B.
Quarry."
BUSINESS & EDUCATION PARTNERSHIP OF WATERLOO REGION
Ms. Paula Crow, Executive Director, Business & Education Partnership of Waterloo Region
was in attendance to provide the Committee with information about the formation and purpose
of the partnership. The Committee had previously been provided with written information
about the partnership as attached to their agendas. Ms. Crow advised that the partnership
will be requesting the City's involvement in their programs: through staff participation as
speakers and as a Silver Sponsor which involves a $5,000. per year financial contribution.
She advised that the partnership has a business plan which can be provided to the City.
Mr. Doug Paterson noted the City previously had a partnership of a similar nature with KCI
and Resurrection Catholic Secondary School, and staff would be pleased to co-operate and
assist with providing speakers for the Business & Education Partnership.
Councillor B. Vrbanovic directed that Mr. Paterson prepare a report on staff involvement with
the Business & Education Partnership for a future Finance and Corporate Services Committee
meeting. He also requested that Ms. Crow make the same presentation that she has today at
the January meeting of the Safe and Healthy Community Committee.
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
NOVEMBER 18, 2002
4. CRPS-02-258
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CITY OF KITCHENER
- REQUEST TO RESCIND AUTHORIZATION RELATIVE
ENCROACHMENT AGREEMENT
- CITY OWNED LAND ADJACENT TO 355 RIVERBEND DRIVE
TO
The Committee was in receipt of Corporate Services Department report CRPS-02-258, dated
November 12, 2002, recommending that Council's resolution of October 2, 2000, authorizing
the execution of an encroachment agreement with the property owner and tenant of 355
Riverbend Drive be rescinded. The report also recommends that the operator of Riverbend
Recyclers be directed to remove the wrecked vehicles located in front of or in the vicinity of
the pumping station immediately, and all other vehicles and auto parts stored on City property
adjacent to 355 Riverbend Drive be removed and the site restored.
Mr. Yilmaz Ertan, operator of Riverbend Recyclers was in attendance in opposition to the
recommendation contained in the staff report. He stated that he has not stored any wrecked
vehicles or vehicle parts on City land. With respect to complaints about cars parked in front of
his property blocking the street, Mr. Ertan stated that these cars do not block the street.
Further, he stated that cars parked in front of other businesses on the street do block it, and
no action is taken by City Enforcement staff to rectify that situation. Staff only make
inspections of Riverbend Drive when they receive complaints about vehicles parked in front of
his property.
Councillor J. Smola and Mayor C. Zehr both requested clarification from Mr. Ertan with
respect to his statement that he has not and does not have wrecked vehicles or vehicle parts
located on the City owned lands adjacent to 355 Rivervbend Drive. Mr. Ertan again stated
that he does not have vehicles or vehicle parts located on the City owned lands adjacent to
355 Riverbend Drive, and has not had any located on those City lands for the past year to
year and a half.
Both Mayor Zehr and Mr. Shayne Turner advised that they had personally attended the site
and seen approximately 20 unlicensed vehicles located on the City owned lands and / or the
pumping station lands, adjacent to 355 Riverbend Drive.
On motion by Councillor J. Smola -
it was resolved:
"That Council rescind its resolution of October 2, 2000, authorizing the execution of an
encroachment agreement with the property owner and tenant of 355 Riverbend Drive,
to permit access across City owned land located immediately behind 355 Riverbend
Drive and east of the Conestoga Expressway and to permit the installation and
maintenance of a chain link fence and gate to the east of the Region's pumping station
on a portion of the said City land; and further,
That the operator of Riverbend Recyclers be directed to remove the wrecked vehicles
located in front of or in the vicinity of the pumping station immediately, with all other
vehicles and auto parts stored on City owned property adjacent to 355 Riverbend Drive to
be removed and the site restored no later than December 2, 2002, failing which the City will
make arrangements for the removal and disposal of the vehicles and parts and the
restoration of the site, with any costs to be borne by the operator of Riverbend Recyclers."
CRPS-02-259 - COURTESY WARNING PROGRAM IN DOWNTOWN CORE AREA
- EXPIRED PARKING METERS
The Committee was in receipt of Corporate Services Department report CRPS-02-259, dated
November 12, 2002, recommending that the courtesy warning program for parking in the
downtown core area be reinstated for the period November 30 - December 28, 2002.
On motion by Councillor G. Lorentz -
it was resolved:
"That the courtesy warning program for vehicles parked at expired parking meters in
the Downtown core area be re-instated for the period commencing November 30, 2002
to December 28, 2002."
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
NOVEMBER 18, 2002
- 93-
CITY OF KITCHENER
6. DTS-02-246
- REQUEST FOR OVER EXPENDITURE OF DEVELOPMENT CHARGE
FUND
- SHIRLEY AVENUE / LACKNER BOULEVARD ROAD EXTENSIONS
The Committee was in receipt of Development and Technical Services Department report
DTS-02-246, dated November 12, 2002, recommending an additional $570,000. from the
Development Charge Fund for reconstruction of the Shirley Avenue / Lackner Boulevard road
extensions. The report explains that originally it was the City's understanding the lands for
the road right-of-way may be given to the City as part of the development of the privately
owned lands, and original estimates were based on that direction. However, it was
determined that the City would have to purchase the 26m right-of-way as well as pay for any
other costs that would result if there was an extended expropriation process. In order to
expedite the purchase process the City purchased 28 acres of land that would be adjacent to
the new road, which allowed the City to deed the ultimate right-of-way width of 30m. Although
increasing the present costs, purchasing the ultimate road width at this time will save the City
money over the long term.
On motion by Councillor J. Smola -
it was resolved:
"That an over expenditure of $570,000. be approved from the Development Charge
Fund for the Shirley Avenue / Lackner Boulevard Road extensions, as outlined in
Development & Technical Services Department report DTS-02-246, and staff be
authorized to adjust existing purchase orders accordingly."
CRPS-02-258
- SURPLUS CITY OWNED LAND
- 29 EDEN AVENUE
- FORMER HYDRO SUB-STATION #6
The Committee was in receipt of Corporate Services Department report CRPS-02-258,
recommending that former hydro sub-station #6, located at 29 Eden Avenue, be declared
surplus to the City's needs.
On motion by Mayor C. Zehr -
it was resolved:
"That 29 Eden Avenue, legally described as Part of Lot 3, Registered Plan of
Subdivision of Lot 15, German Company Tract, designated as Part 4, Reference Plan
58R-4881, be declared surplus to the City's needs; and further,
That the City Solicitor be directed to dispose of the site with all offers to purchase to be
presented to Council for consideration."
2003 BUDGET STRATEGY POWERPOINT PRESENTATION
Ms. P. Houston presented the strategy for the 2003 Budget, noting the Administration's
initiatives to deal with the budget challenge of $4.3M. Ms. Houston's presentation also
pointed out the financial challenges facing the City in the years 2004-2006 and the
corresponding strategies being developed by the Administration to deal with those challenges.
Following Ms. Houston's presentation, the Committee generally agreed to a request from
Councillor B. Vrbanovic to change the 2003 Budget meeting dates as follows:
a) the Capital Budget meeting of November 29, 2002 is rescheduled to December 2, 2002;
b)
the Operating Budget meeting of December 13, 2002 is rescheduled to January 6, 2003;
and,
c) the Budget Day meeting of January 17, 2003 is rescheduled to January 20, 2003.
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
NOVEMBER 18, 2002
- 94-
CITY OF KITCHENER
9. FIN-02-044 - 2003 COMPREHENSIVE FEE REVIEW
The Committee reviewed the 2003 Comprehensive Fee Review report attached to Financial
Services Department report FIN-02-244, dated November 13, 2002.
Messrs. F. Pizzuto and R. Weber proposed amendments to the fees to be charged for "Noon
Hour Basketball - Breithaupt Only" and "Pay as you Play Sports", which were accepted by the
Committee.
As part of the Committee's review of Corporate Services Department Fees and Charges, the
Committee directed that fees for Legal Services be further reviewed by staff to determine
whether they can be moved closer to cost recovery, and a report in this regard be presented
to Council at the November 26, 2002 meeting.
Councillor B. Vrbanovic questioned the increase from $50.00 to $75.00 for the fee for "Ext.
Handicapped Ramp", and Mr. Stewart was directed to report to Council on November 26,
2002, as to how this fee compares to those charged by other Municipalities.
On motion by Councillor J. Smola -
it was resolved:
"That the proposed 2003 Fees and Charges, including effective dates, as contained in
the 2003 Comprehensive Fee Review attached to Financial Services Department report
FIN-02-044, be approved, save and except the following:
(a)
Community Services Department fees for "NOON HOUR BASKETBALL -
BREITHAUPT ONLY" and "PAY AS YOU PLAY SPORTS" be established as
follows, effective January 1, 2003:
NOON HOUR BASKETBALL - BREITHAUPT ONLY
Single Admission
Book of 10 Tickets
Annual Pass
$ 4.00
$ 33.OO
$135.00
PAY AS YOU PLAY SPORTS
Senior Admission (single ticket)
Book of 10 tickets (seniors)
Adults - 18+ years (single ticket)
Book of 10 tickets (adult)
Family
Family - book of 10 tickets
$ 2.25
$18.00
$ 4.oo
$ 33.OO
$ 8.5o
$ 71.00; and,
(b)
That consideration of fees for Legal Services be deferred and referred to the
Council meeting of November 26, 2002, pending a report from staff; and
(c)
That consideration of a $75.00 fee in 2003 for "Ext. handicapped ramp" as
proposed by the Development and Technical Services Department be deferred
and referred to the November 26, 2002, Council meeting; and,
(c)
That "Enterprises - Parking Services .... Cashier Rates" be increased to $1.00
per ½ hour effective January 1, 2003; and,
That staff forward the Cemetery Tariff of Fees and Charges to the Ministry of Consumer
and Commercial Relations for filing, in order that the proposed fees become effective
January 1, 2003; and further,
That Legal Services prepare the necessary by-laws to amend City of Kitchener
Municipal Code Chapters for fees pertaining to licensing, building, planning
applications and Committee of Adjustment applications."
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
NOVEMBER 18, 2002 - 95-
10. ADJOURNMENT
On motion, the meeting adjourned at 3:35 p.m.
CITY OF KITCHENER
Dianne H. Gilchrist
Committee Administrator