HomeMy WebLinkAboutFIN-07-109 - T07-011 - Stonybrook Dr Culvert Replacement (Greenbrook Plaza Culvert)
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007-10-01
Prepared By:
Larry Gordon
Date of Report:
2007-09-24
Report No:
FIN 07-109
Subject:
T07-0 11 - Stonybrook Drive Culvert Replacement (Greenbrook Plaza
Culvert)
RECOMMENDA TION
That tender T07-011, Stonybrook Drive Culvert Replacement (Greenbrook Plaza Culvert), be
awarded to Xterra Construction Inc., Kitchener, Ontario at their tendered price of $259,197.77,
including provisional items and contingency of $28,625. & G.S.T., and further that the Mayor
and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
Engineering Services wishes to proceed with the rehabilitation of the Stonybrook Drive culvert
over the Voisin Greenway at Stonybrook Drive. As a result of bi-annual bridge inspections in
2006, the culvert was identified as requiring replacement. It is anticipated that the culvert will be
replaced with a precast structure with new poured-in-place wing walls. Construction is
tentatively scheduled to commence October 8th, 2007 and take approximately six weeks. The
start date is subject to MOE and GRCA permits that have been applied for but are still under
review by the respective agencies.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and on the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Ten (10) potential bidders picked up tender documents, and by the closing
date of Thursday September 6th, 2007, three (3) tenders had been received.
The following tenders were received:
Xterra Construction Inc.
Marshall Finamore Construction
Engineered Concrete Limited
Kitchener,
Guelph,
Kitchener,
ON
ON
ON
$259,197.77 *
$389,893.76
$390,085.04
The tenders were reviewed by R.J.G. Muir, MuirTec Incorporated, the City's consultant for the
project, and S. Allen, Manager Engineering Design and Approvals, who concur with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 851008 - Greenbrook Plaza Culvert
REVENUES
Capital out of Current
COMRIF Funding
Contribution from 852145 - Renewal Program Bridges & Culverts
TOTAL
$110,326.00
$162,008.00
$ 33,624.00
$305,958.00
EXPENSES
Construction costs YTD
Tender T07-011
Less G.S.T Rebate
$ 94.00
$259,197.77
($ 14,671.57)
$244,526.20
$244,526.20
$ 60,568.00
$305,188.20
Design Engineering & Consulting Fees
TOTAL
SURPLUS
$
769.80
* Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (46% ), Waterworks (31 %) and Capital out of Current (23%)
Larry Gordon
Director of Purchasing
Greenbrook Plaza Bridge Culvert
Index Code 851008
As at Sept 20, 2007
Tolal Expenses
oiecl
'Nole: Tender cosl excludes all GST and includes any applicable PST
'852145 Renewal Programl Bridges and Culverts