HomeMy WebLinkAboutFIN-07-110 - T07-077 - Three(3) 29937 kg (66000lb) G.V.W. Tandem Rear Axle Conventional Cab & Chassis
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007-10-22
Prepared By:
Larry Gordon
Date of Report:
2007-10-16
Report No:
FIN 07-110
Subject:
T07-077 - Three (3) - 29,937 kg (66,000 lb.) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis
RECOMMENDA TION
That tender T07-077, Three (3) - 29,937 kg (66,000 lb.) G.V.W. Tandem Rear Axle Conventional
Cab and Chassis, complete to Specification CKF-310-2007, be awarded to Highway Sterling
Western Star Inc., Ayr, Ontario at their tendered price of $284,862., including G.S.T. and P.S.T.
BACKGROUND
These units will replace units 500, 956047 and 956048 at Community Services Department -
Operations Bramm and Financial Services - Utilities. These units were approved for
replacement in 2007 by the Equipment Review Committee at a budget estimate of $620,000.
Remaining budget will be for three dump bodies with front snow plow and wing.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded the tender from our website and by the closing date of Thursday
September 13th, 2007, three (3) tenders had been received.
The following tenders were received:
Highway Sterling Western Star Inc
Altruck International Truck Centres
Team Truck Centres
Ayr, ON
Kitchener, ON
Kitchener, ON
$284,862.00 *
$309,776.76
$324,326.36
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases Deferred until 2007
TOTAL
$3,080,591.
$ 697,000.
$ 520,840.
$1~259~658.
$5,558,089.
EXPENDITURES
Actual YTD Purchases to September 21, 2007
Encumbrances, net of GST
Balance available, September 21, 2007
$1,929,486.
$1~083~401.
$2,545,202.
TENDER
Tender T07 -077
Less G.S.T. Rebate
$ 284,862.
($ 14~993.)
$ 269,869.
$ 269,869.
TENDER T07-078 CKF 264-200
Less G.S.T. Rebate
$ 44,074.
($ 2~320.)
$ 41,754.
$ 41,754.
TENDER T07-078 CKF 91-2007
Less G.S.T. Rebate
$ 64,480.
($ 3~394.)
$ 61,086.
$ 61,086.
TENDER T07-078 CKF 242-2007 $
($
$
82,345.
4~334.)
78,011.
$ 78,011
Budget for remaining equipment
$1~762~366.
$ 332,116.
Projected Surplus
Projected surplus will be used to purchase additional vehicles that may be required throughout
the year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Sep 21, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases deferred until 2007
3,080,591
697,000
520,840
1,259,658
5,558,089
Actual YTO Purchases, Sep 21, 2007
1 ,929,486
Encumbrances, net of GST
Balance available, Sep 21, 2007
Less: T07 -077 284,862
GST Rebate (14,993)
T07 -078 CKF-264-2007 44,074
GST Rebate (2,320)
T07 -078 CKF-91-2007 64,480
GST Rebate (3,394)
T07 -078 CKF-242-2007 82,345
GST Rebate (4,334 )
Budget for remaining equipment, including outfitting of the above
Projected Surplus(Deficit)
10/18/2007
1,083,401
2,545,202
269,869
41,754
61 ,086
78,011
1 ,762,366
332,116
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