HomeMy WebLinkAboutFIN-07-111 - T07-078 - Medium Duty Vehicles
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2007-10-22
Prepared By:
Larry Gordon
Date of Report:
2007-10-16
Report No:
FIN 07 -111
Subject:
T07 -078 Medium Duty Vehicles
RECOMMENDA TION
That tender T07 -078, Medium Duty Vehicles, be awarded as follows:
Item lOne (1) - 7,935 kg (17,500 lb.) G.V.W. Dual Rear Wheel Crew Cab and Chassis,
complete to Specification CKF-264-2007, be awarded to Steve Scherer GMC Ltd., Kitchener,
Ontario at their tendered price of $44,073.54, including G.S.T. and P.S.T.
Item 2 One (1) - 6,577 kg (14,500 lb.) G.V.W. Cut-Away R.V. Cab and Chassis with a 4.32
Meter (14 Foot) Fiberglass Van Body, complete to Specification CKF-91-2007, be awarded to
Steve Scherer GMC Ltd., Kitchener, Ontario at their tendered price of $64,479.54, including
G.S.T. and P.S.T.
Item 3 Three (3) - 5,080 kg (11,200 lb.) G.V.W. Dual Rear Wheel Crew Cab and Chassis,
complete to Specification CKF-242-2007, be awarded to Colombo Motors LP, Woodbridge,
Ontario at their tendered price of $82,345.39, including G.S.T. and P.S.T.
BACKGROUND
Medium Duty Vehicles were approved for replacement in 2007 by the Equipment Review
Committee. Total budget estimate was $238,000. for these vehicles. Remaining budget will be
used for utility bodies.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Ten (10)
potential bidders downloaded the tender document, and by the closing date of Thursday
September 6th, 2007, seven (7) tenders had been received.
With respect to Specification CKF-91-2007, the two low bids received from Weiland Ford Sales,
Kitchener and Listowel City Ford, Listowel, did not meet the required G.V.W. as set out in the
specification.
The following tenders were received:
Item lOne (1) - 7,935 kg (17,500 lb.) G.V.W. Dual Rear Wheel Crew Cab and Chassis,
complete to Specification CKF-264-2007
Steve Scherer GMC
Weiland Ford Sales
Listowel City Ford
Colombo Motors
Parkway Ford
Kitchener, ON
Kitchener, ON
Listowel, ON
Woodbridge, ON
Waterloo, ON
$44,073.54 *
$44,618.46
$44,815.68
$48,604.58
Non-Compliant
Item 2 One (1) - 6,577 kg (14,500 lb.) G.V.W. Cut-Away R.V. Cab and Chassis with a 4.32
Meter (14 Foot) Fiberglass Van Body, complete to Specification CKF-91-2007
Weiland Ford Sales
Listowel City Ford
Steve Scherer GMC
Parkway Ford
Kitchener, ON
Listowel, ON
Kitchener, ON
Waterloo, ON
$53,966.46
$54,424.74
$64,479.54 *
Non-Compliant
Item 3 Three (3) - 5,080 kg (11,200 lb.) G.V.W. Dual Rear Wheel Crew Cab and Chassis,
complete to Specification CKF-242-2007
Colombo Motors
Weiland Ford Sales
Listowel City Ford
Steve Scherer GMC
Gary Cooper
Forbes Motors
Parkway Ford
Woodbridge, ON
Kitchener, ON
Listowel, ON
Kitchener, ON
Elora, ON
Waterloo, ON
Waterloo, ON
$ 82,345.39 *
$101,659.50
$102,442.68
$108,366.12
$158,239.98
Non-Compliant
Non-Compliant
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided form Index 920108 Fleet Equipment Purchases
BUDGET
$3,080,591.
$ 697,000.
$ 520,840.
$1~259~658.
$5,558,089.
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchased deferred until 2007
TOTAL
EXPENDITURES
$1,929,486.
$ 1~083~401
$2,545,202.
Actual YTD Purchases, September 21, 2007
Encumbrances
Balance Available, September 21, 2007
Tender T07-077 (1) CKF-310
Less G.S.T. Rebate
Tender T07-078 (1) CKF-264
Less G.S.T. Rebate
Tender T07-078 (1) CKF-91
Less G.S.T. Rebate
Tender T07-078 (3) CKF-242
Less G.S.T. Rebate
Budget for Remaining Equipment
Projected Surplus
$ 284,862.
($ 14~993.)
$ 269,869.)
$ 44,074.
($ 2~320)
$ 41,754.
$ 64,480.
($ 3~394.)
$ 61,086.
$ 82,345.
($ 4~334.)
$ 78,011.
$ 269,869.
$ 41,754.
$ 61,086.
$ 78,011.
$1~762~366.
$ 332,116.
* The surplus will be used to purchase additional vehicles that may be required throughout the
year.
Larry Gordon
Director of Purchasing
Fleet 2007 Purchase Activity, as of Sep 21, 2007
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
2006 Approved Purchases deferred until 2007
3,080,591
697,000
520,840
1,259,658
5,558,089
Actual YTO Purchases, Sep 21, 2007
1 ,929,486
Encumbrances, net of GST
Balance available, Sep 21, 2007
Less: T07 -077 284,862
GST Rebate (14,993)
T07 -078 CKF-264-2007 44,074
GST Rebate (2,320)
T07 -078 CKF-91-2007 64,480
GST Rebate (3,394)
T07 -078 CKF-242-2007 82,345
GST Rebate (4,334 )
Budget for remaining equipment, including outfitting of the above
Projected Surplus(Deficit)
10/18/2007
1,083,401
2,545,202
269,869
41,754
61 ,086
78,011
1 ,762,366
332,116
C:\Oocuments and Settings\lindak\Local Settings\Temporary Internet Files\OLKB3\Financial Report (2).xls
Sep2107