HomeMy WebLinkAboutFIN-07-108 - P07-045 - Corporate Records Management System
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-10-22
Prepared By: Larry Gordon
Date of Report: 2007 -10-16
Report No: FIN 07-108
Subject: P07 -045 - Corporate Records Management System
RECOMMENDATION
be awarded to OmniRIM
including P.S.T. &
BACKGROUND
The in-house Records Management
City's and is not cost-effective to in order to
automated records management system is needed to help
store, retrieve, circulate and appropriately the
across the enterprise so that corporate can be applied to the management of
and in-active records. Implementation of a new will set the foundation for
document management
REPORT
Proposals were advertised publicly in The Record, the
Internet through the Ontario Public Buyers Electronic
five (25) potential bidders picked documents,
May i\ 2007,
of Kitchener web site and on the
Information Twenty-
the closing of Monday
Proposal were received from the following proponents:
Datanet Imaging Systems
OmniRIM Solutions Inc.
Oracle Corporation Canada Inc.
TRAC Records Inc.
Markham, ON
Vancouver, BC
Markham, ON
Sherwood Park, AB
Records, K, Thyer, Business
FINANCIAL IMPLICATIONS
Funding will be provided from Index Codes 512160 - Clerks Records Management System
REVENUES
Contribution from Capital
$193,649.00
EXPENSES
G.S.T. Rebate
$154,373.10
($ 8 124.9())
$146,248.20
$146,248.20
Miscellaneous
TOTAL
$ 1 179.00
$147,427.20
SURPLUS
$ 46,221.80
* Any surplus funds will be returned to Capital Surplus (345058)
** Annual maintenance costs of approximately $22,008. to be funded from 079115 General
Expense Records Management.
Larry Gordon
Director of Purchasing
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