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FIN: 07-123
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-11-13
Prepared By: Larry Gordon
Date of Report 2007-11-05
Report No: FIN 07-123
Subject: E07-082 -Consultant Services -Sandrock Greenway Sanitary Trunk
Sewer Reconstruction
RECOMMENDATION
That Expression of Interest E07-082, Consultant Services -Sandrock Greenway Sanitary Trunk
Sewer Reconstruction, be awarded to IBI Group, Waterloo at their estimated fee of $507,210.,
including a contingency of $43,500. and G.S.T., based on a satisfactory contract being negotiated
and an upset fee being established, and further that the Mayor and City Clerk be authorized to
execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The Sandrock Greenway Sanitary Trunk Sewer Replacement project has been initiated to relieve
and control basement flooding in the Sandrock Greenway Sanitary Trunk Sewer service area
following on the findings of the 2004 Dillon Consulting "Sandrock Greenway Sanitary Trunk
Sewer Flood Relief Study - Schedule B Class Environmental Assessment". The project scope
includes the design and the replacement of the existing sanitary sewer in the Sandrock Greenway
area. Construction will be phased over three years, with the first phase expected to occur in
2008.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager, Engineering
Construction, D. Lupsa, Engineering Technologist, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Kome Page and
on the Internet through the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by fifteen (15) interested parties. By the
closing date of Tuesday September 25th, 2007, ten (10) responses had been received. The
Review Committee met on Friday October 12th, 2007 to review the submissions. A shortlist of
three (3) Consultants was selected for further interviews.
The Review Committee met on Tuesday October 23rd, 2007 to interview the shortlisted
candidates. The Committee elected to award the project to IBI Group, Waterloo.
A listing of the responding parties follows for your reference.
1VITE Consultants Inc. Kitchener
The Thompson Rosemount Group Guelph
IBI Group Waterloo
Trow Associates Inc. Kitchener
Kydromantis Inc. Cambridge
Earth Tech Kitchener
The Walter Fedy Partnership Kitchener
Gamsby and Mannerow Limited Kitchener
Stantec Consulting Ltd. Kitchener
1VIcCormick Rankin Corporation Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 855317 - Sandrock Greenway Trunk Sanitary Sewer
REVENUES
Capital out of Current
Contribution from Sewer
Contribution from Reserve
TOTAL REVENUES
EXPENSES
Construction Costs
Design, Engineering & Consulting Fees Y.T.D., plus Projected
E07-082 $507,210.
Less G.S.T. Rebate $ 28 710.
$478,500.
TOTAL EXPENSES
SURPLUS
$ 278,556.
$2,220,000.
$ 120,000.
$2,618,556.
$1,700,640.
$ 181,052.
$ 478,500.
$2,360,192.
$ 258,364.
~ Any surplus will be returned to index 878009-2010 - Sewer Administration /Capital Dut of
Current
Larry Gordon
Director of Purchasing
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