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FIN: 07-124
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-11-13
Prepared By: Larry Gordon
Date of Report 2007-11-06
Report No: FIN 07-124
Subject: E07-079 -Consultant Services -Brelthaupt Street (Ahrens to St.
Leger and Waterloo to Weber}
RECOMMENDATION
That Expression of Interest E07-079, Consultant Services -Brelthaupt Street (Ahrens to St.
Leger and Waterloo to Weber}, be awarded to McCormick Rankin Corporation, Kitchener at
their estimated fee of $350,785., including a contingency of $30,085. and G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The Brelthaupt Street reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Brelthaupt Street has generally reached the end
of its' useful life and requires a full replacement. The project scope includes the design and
reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well
as sanitary and water service connections to the property line. The asphalt roadway will be
reconstructed, as well as sidewalks and curbs. Construction from Ahrens Street to St. Leger
Street is expected to occur in 2008 and construction from Waterloo Street to Weber Street is
expected to occur in 2009.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager, Engineering
Construction, K. Mick, Design Engineer, and L. Gordon, Director of Purchasing.
Expressions of Interest were advertised in the Record, on the City of Kitchener Home Page and
on the Internet through the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by six (6) interested parties. By the closing
date of Wednesday October 10th, 2007, six (6) responses had been received. The Review
Committee met on Tuesday October 23rd, 2007 to review the submissions. A shortlist of three
(3) Consultants was selected for further interviews.
The Review Committee met on Thursday November 1St, 2007 to interview the shortlisted
candidates. The Committee elected to award the project to McCormick Rankin Corporation,
Kitchener.
A listing of the responding parties follows for your reference.
1VIcCormick Rankin Corporation Kitchener
Earth Tech Canada Inc. Kitchener
Gamsby and Mannerow Limited Guelph
IBI Group Waterloo
The Walter Fedy Partnership Kitchener
Trow Associates Inc. Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852249 - Breithaupt St. -Ahrens to St. Leger and
Waterloo to Weber
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
TOTAL REVENUES
EXPENSES
Design, Engineering & Consulting YTD, plus Projected
E07-079 $350,785.
Less G.S.T. Rebate $ 19 856.
$330,929.
TOTAL EXPENSES
SURPLUS
$ 82,000.
$111,000.
$165,000.
$358,000.
$ 27,049.
$330,929.
$357,978.
$ 22.
~ Any surplus funds will be returned to Uncommitted (852420} which are projects funded by
Sanitary Sewer (46%}, Waterworks (31°10) and Capital out of Current (23°10).
Larry Gordon
Director of Purchasing
N O O O O N N N
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