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FIN: 07-128
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-11-26
Prepared By: Larry Gordon
Date of Report 2007-11-21
Report No: FIN 07-128
Subject: E07-087 -Consultant Services -Implementation and Registration of IS014001
Environmental Management System
RECOMMENDATION
That Expression of Interest E07-087, Consultant Services -Implementation and Registration of
ISD 14001 Environmental Management System, be awarded to Barry M. Mooney Management
Consultant, Mississauga, Ontario at his estimated fee of $37,100., including G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Director of Purchasing be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
ISD 14001 Registration for the City of Kitchener's Fleet Operation is identified as one of the
"Five Best Bets for Air Quality Improvement for 2006" in the Environmental Committees Air
Quality in Kitchener 2006 Report.
0n August 13th, 2007, City Council approved the recommendation of Finance and Corporate
Services Committee report FIN-07-089 that staff be directed to proceed with the Implementation
and Registration of an Environmental Management System to the IS014001:2004 Standard for
the City of Kitchener's Fleet Operations.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of P. Houston, General Manager of Financial Services and City Treasurer, D. Miller, Director of
Fleet, M. White, Administrative Assistant, and L. Gordon, Director of Purchasing.
Expressions of Interest were advertised in the Record, on the City of Kitchener website and on
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were picked up by sixteen (16) interested parties. By the closing date
of Wednesday October 10th, 2007, fourteen (14) responses had been received. The Review
Committee met on Monday October 29th, 2007 to review the submissions. A shortlist of two (2}
Consultants was selected for further interviews.
The Review Committee met on Thursday November 8th, 2007 to interview the shortlisted
candidates. The Committee elected to award the project to Barry M. Mooney Management
Consultant, Mississauga.
A listing of the responding parties follows for your reference.
AMEC Earth & Environmental Cambridge
Barry M. Mooney Mississauga
CH2M Hill Kitchener
Caren Management Systems Inc. Hamilton
Direct Energy Toronto
Eco2 Systems Inc. Waterloo
Jacques Whitford Ltd. Waterloo
TUV Canada, Inc. Cambridge
Tryskele Environment Kealth & Safety Ottawa
Urban & Environmental Management Inc. Niagara Falls
Water and Earth Science Associates Ltd. Kitchener
XCG Consultants Ltd. Kitchener
Allan R. Kill Toronto
Altech Environmental Consulting Ltd. Toronto
FINANCIAL IMPLICATIONS
Funding will be provided from index 345355 -ISO 14001 Certification
REVENUES
Capital out of Current
TOTAL
EXPENSES
E07-087 $37,100.
Less G.S.T. Rebate 2100.
$ 35,000.
Staff Wages
ISO Registration
TOTAL EXPENSES
BALANCE
Larry Gordon
Director of Purchasing
$75,000.
$75,000.
$35,000.
$30,000.
$10,000.
$75,000.
$0.
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