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HomeMy WebLinkAboutLibrary - 2007-01-17BOARD OF TRUSTEES MEETING ~ KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:00 p.m. on Wednesday, January 17, 2007, by Chair, Mr. Bruce MacNeil, at the Main Library. TRUSTEES PRESENT Mr. Brian Burnley, Mr. Dan Carli, Councillor Kelly Galloway, Mr. Bryan Isaac, Mr. Bruce MacNeil, Ms. Maxine Neller, Mrs. Diane Summon. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Ms. Beth Esenbergs, Ms. Kimberly Lane, Councillor Berry Vrbanovic. SPECIAL GUESTS Mr. Mike Farwell, Ms. Lynn Gazzola, Mr. Peter Sweeney. The Chair welcomed the new Board members that were able to join tonight's meeting. On Monday, January 15, appointments to the KPL Board were made by Kitchener City Council to take effect on February 21, 2007. 2. AGENDA REVIEW 07-01... On motion by Mr. Isaac and seconded by Mr. Carli, it was RESOLVED that the Agenda be adopted. CARRIED Kitchener Public Library Board 2 January 17, 2007 There were no pecuniary /conflict of interest declarations. 07-02... On motion by Mr. Carli and seconded by Mr. Zador, it was RESOLVED that the inaugural and annual meeting of the Library Board be postponed to February 21, 2007. CARRIED 4. MINUTES of the Board Meeting of December 13, 2006. 07-03... On motion by Mr. Carli and seconded by Mr. Isaac, it was RESOLVED that the Minutes of the Board Meeting of December 13, 2006, be adopted. CARRIED New Trustees will receive copies of the approved December minutes with the Library Board materials to be mailed in advance of the February meeting. 5. BUSINESS ARISING As a note of interest to the library, Mrs. Summon referred to an article published in The Star which identifies a store in Toronto that rents audio books and enables customers to download audio books for a fee, services that KPL offers at no cost. 6. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Mr. MacNeil confirmed that the Library Board appointees include the following Trustees for afour-year term from February 21, 2007 to November 30, 2010: Mr. Brian Burnley Mr. Dan Carli Ms. Elizabeth Esenbergs Mr. Mike Farwell Councillor Kelly Galloway Ms. Lynn Gazzola Mr. Leszek Jankowski Kitchener Public Library Board 3 January 17, 2007 Ms. Sue Morgan Mr. Peter Sweeney Councillor Berry Vrbanovic The Chief Executive Officer, Ms. Sonia Lewis, holds the position of Secretary- Treasurer. Mr. MacNeil introduced Ms. Sabina Franzen, Ms. Ann Wood, Ms. Lesa Balch and Ms. Gloria Grigas. Each of the Board members provided a brief introduction. Arrangements for an orientation session with all of the Library Board Trustees will be made before the February meeting and continue with ongoing Board meetings. At the February Board meeting elections will be held for the three standing Committee positions -Finance, Facilities Planning & Building and Public Service & Policy. Executive Committee positions (Chair,1st Vice-Chair and 2~~~ Vice- Chair) will also be elected. Mr. Burnley agreed to act as the Nominations Committee and will contact the Trustees for nominations to these positions. Appointment of the Nominations Committee 07-04... On motion by Mr. Zador and seconded by Ms. Neller, it was RESOLVED to nominate Mr. Burnley for the position of Chair of the Nominating Committee. CARRIED At the December Board meeting, the Chair acknowledged that Mr. Zador, Mrs. Summon and Mr. Isaac will be leaving the Library Board. Mr. MacNeil further acknowledged that Ms. Kimberly Lane and Ms. Maxine Neller will also be leaving the Library Board. Ms. Lane joined the Library Board in August 2005 and actively participated in both the Facilities Planning & Building Committee as well as the Fundraising ad hoc Committee. Mr. MacNeil read a message of thanks from Ms. Lane in her absence. Kitchener Public Library Board 4 January 17, 2007 Ms. Neller was appointed to the Library Board three years ago during which time she chaired the Fundraising ad hoc Committee and actively participated in the Public Service & Policy Committee. On behalf of the Board and staff, Mr. MacNeil thanked Ms. Neller for her support and presented her with a small token of appreciation. Ms. Neller expressed her appreciation and wished everyone the best. Having missed the December meeting Mr. Zador took the opportunity to offer the Library Board and staff his continuing support and thank everyone for their kind words and token of appreciation. (b) Facilities Planning & Building Committee Central Library Project Update Mr. Carli, Chair of the Facilities Planning & Building Committee, reported that Levitt Goodman Architects will make a presentation on the new Central Library project at the February Library Board meeting. Public Service Announcements (FBA's) will run on 96.7 and 570 radio stations during the next four weeks with the following message: "Public libruries ~nr~ke r~yi i~~lportuyit coyitril~irtioyi to educr~tioyi, literacy ~yul lifeloyig leaf~yiyig yi oirr coru~uiruity. Iyi r~dc~itioyi to the ~~lillioyis of books r~v~ilr~ble for f~eseurcll, recreation, rind self ianprove~nent, your loer~l libraries offer fisn r~yid infor~nr~tive progrr~ans for rill ages, provide free r~eeess to the Internet, rind have dedier~ted professionals ready to help you zi~itll rill yoiu~ uforulr~tiou yieeds. Discover yoiu~ local lil~rury today. A anessr~ge from the public libraries throughout Waterloo Region....bee~use they believe ~ strong library is the cornerstone of ~ strong eo»a»uznitlj." (c) Finance Committee In the absence of the Finance Committee Chair, Ms. Lewis confirmed that KPL's capital budget submission was reviewed and supported by the City's Finance & Corporate Bervices Committee on Monday, January 15. Final approval will follow in mid April. [Mr. Mike Farwell joined the meeting.] For the benefit of the new Trustees, Mr. MacNeil noted that both KPL's operating and capital budgets are submitted to the City of Kitchener for approval. With the exception of the month of January (due to year end), monthly financial statements will be distributed before each Board meeting. Kitchener Public Library Board 5 January 17, 2007 (d) Fundraising Ad Hoc Committee Updates Ms. Neller reported the Fundraising ad hoc Committee had finalized and distributed its second follow up letter to participants and non-participants of the Feasibility Study. Mr. MacNeil noted that several of the fundraising policies have been revised by this Committee to date. (e) Public Service & Policy Committee Updates Mr. Burnley, Chair of the Public Service & Policy Committee, made note of the following statistics from the December Public Service Report: Y overall circulation up by 5.5%, driven by renewals and multimedia resources Y significant growth in use of electronic resources continues Y reference questions up by 4%. (f) Report of the Secretary-Treasurer and CEO Updates Ms. Lewis explained that staff roles will be reviewed at the orientation with new Board members. Binders will be dispersed this evening to the new Trustees which will be referred to throughout the course of their orientation. Sri Lankan Visit Laura Reed, KPL's Coordinator of Children's & Young Adult Services, has arrived safely in Sri Lanka as part of the second phase of the relief missions sponsored by the Federation of Canadian Municipalities. Ontario Library Association (OLA) Conference Attendance Please notify Ms. Lewis if interested in attending the OLA Conference held in Toronto between January 31 and February 3. Extra copies of the program are available upon request. Reciprocal Borrowing Ms. Lewis reported on the statistics collected from KPL's first year's experience with reciprocal borrowing. Kitchener Public Library Board 6 January 17, 2007 Incident Report September -December 2006 No significant incidents were reported during the last quarter of 2006 with the exception of the lockdown at the Forest Heights High School and adjoining Community Library on October 3. 7. II. NEW BUSINESS The option to change the current start time of 6:00 pm for KPL's monthly Board meetings will be reviewed. 8. III. PRESENTATIONS (a) Report of Councillors Councillor Galloway confirmed the approval of KPL's Capital Budget by Finance & Corporate Services on Monday, January 15. The Operating Budget will be reviewed in late February. Final approval of the budgets follow in mid April. Both Councillor Galloway and Councillor Vrbanovic are available at tonigh~s public consultation meeting to discuss the City of Kitchener's budget at 7:00 pm in the Kitchener Memorial Auditorium. 9. ADJOURNMENT Mr. MacNeil thanked the new Board members for attending the meeting. 07-05... There being no further business, on motion by Mr. Burnley and seconded by Mr. Carli, it was RESOLVED to adjourn the meeting at 6:55 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 7 January 17, 2007 [Attachments Accom~anyin 1~ anuar~ 17, 2007 Board Meeting (a) December 13, 2006 Board Minutes (b) December 2006 Public Services Report (c) February 2007 Calendar of Events (d) Learning £~ Technology Newsletter