HomeMy WebLinkAboutLibrary - 2007-04-18BOARD OF TRUSTEES MEETING
KITCHENER PUBLIC LIBRARY BOARD
1. CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 6:30 p.m. on Wednesday, April 18, 2007, by Chair, Mr. Dan Carll, at the
Main Library, Schneider Room.
TRUSTEES PRESENT
Mr. Brian Burnley, Mr. Dan Carll, Ms. Beth Esenbergs, Mr. Mike Farwell, Ms.
Lynn Gazzola, Mr. Leszek Jankowski, Mr. Bruce MacNeil, Ms. Sue Morgan, Mr.
Peter Sweeney, Councillor Berry Vrbanovic.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Griggs.
REGRETS
Councillor Kelly Galloway.
2. AGENDA REVIEW
07-21... On motion by Mr. MacNeil and seconded by Ms. Morgan, it was RESOLVED
that the Agenda be adopted.
CARRIED
There were no pecuniary / conf lict of interest declarations.
Kitchener Public Library Board 2 April 18, 2007
3. MINUTES of the Board Meeting of March 21, 2007.
07-22... On motion by Mr. Burnley and seconded by Mr. Sweeney, it was
RESOLVED that the Minutes of the Board Meeting of March 21, 2007, be
adopted.
CARRIED
4. BUSINESS ARISING
None.
5. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
U dates
As a follow up to the Board's earlier meeting with City Councillors, f eedback
was requested by the Chair.
The Chair acknowledged that the history and facts exchanged with new Board
members to date will continue to be reinforced at ongoing Board meetings for a
full understanding of Board operations.
A reminder was made that the Mayor's State of the City Address and Charity
Breakf ast is Friday, April 20.
Due to the cancellation of the Ontario Library Association's audio-conference
with Dr. Ken Haycock in April, the Board will be polled about availability to
attend the May 14 session instead.
(b) Facilities Planning ~ Building Committee
Central Library Project
Using a series of slides, Ms. Lewis presented the business case for a new central
library. It highlighted space, ambiance, accessibility and infrastructure issues in
the 45 year old building.
Ms. Lewis acknowledged Penny-Lynn Fielding, KPL's Planning Officer, who
provided slides f or this evening's presentation and contributed inf ormation f or
the brief ing notes emailed to the Board last week.
Kitchener Public Library Board 3 April 18, 2007
(~)
Remaining items in the Committee's written report were def erred to the Board's
May meeting. Any questions regarding the Facilities Planning ~ Building report
should be emailed to Ms. Lewis.
RFID Business Case
A presentation of the Radio Frequency Identif ication (RFID} Business Case will
be made by Mr. Carle to Finance ~ Corporate Services Committee on Monday,
May 28. Copses of the business case were included in the Board packages f or the
new Trustees.
Finance Committee
Introduction to Budget Process ~ 2007 Budgets
Ms. Lewis described the typical annual budget process identifying dates and
timelines.
[Mr. Burnley left the meeting.]
KPL's 2007 Operating and Capital budgets were approved by City Council on
Monday, April 16.
A handout summarizing the inf ormation presented was dispersed.
March 2007 Financial Statements
07-23... On motion by Ms. Gazzola and seconded by Councillor Vrbanovic, it was
RESOLVED to accept the March 2007 Financial Statements, as printed.
CARRIED
(d) Report of the Secretary-Treasurer and CEO
Introduction to Key Library Organizations
Deferred until the May meeting.
Introduction to Partnerships
Deferred until the May meeting.
U dates
National Volunteer Week
The week of April 16 is National Volunteer Week. Ms. Lewis acknowledged the
contributions of KPL volunteers and thanked the Board for volunteering. 275
volunteers actively assist the library throughout the year with an additional 200
individuals helping out during summer activities.
Kitchener Public Library Board 4 April 18, 2007
Ms. Lewis encouraged the Board to attend the annual Volunteer and Donor
celebration at the Victoria Park Pavilion on Tuesday, May 8.
Sri Lankan Mission
Laura Reed, Coordinator of Children's and Teen Services will be returning to Sri
Lanka in May f or a second mission sponsored by the Federation of Canadian
Municipalities.
One Book One Community
The public launch of One Book One Community is next week. This community
reading campaign partnership is now in its sixth year.
6. II. NEW BUSINESS
None
7. III. PRESENTATIONS
(a) Report of Councillors
No further updates were noted.
Before the meeting adjourned, Mr. Farwell inf ormed the Board that on one of his
upcoming shows he will talk about his library tour at Main. The date and time
will be conf firmed.
Ms. Lewis reminded the Board that the May 16 meeting is being held at the
Country Hills Community Library.
8. ADJOURNMENT
07-24... There being no f urther business, on motion by Mr. MacNeil, it was RESOLVED
to adjourn the meeting at 7:55 p.m.
CARRIED
Chair
Secretary-Treasurer
Kitchener Public Library Board
April 18, 2007
Attachments Accomp~nyi~pril 18, 2007 Board Meetin~~
(a) March 21, 2007 Board Minutes
(b} March 2007 Financial Statements
(c) March 2007 Public Service Reports
(d) Donor/Volunteer Annual Spring Event Invitation
(e} May 2007 Calendar of Events
(f) Facilities Planning ~ Building Committee Report, April 4, 2007
(g} Radio Frequency Identification (RFID) Business Case (for new Trustees)
(h) KPL Board Orientation Session -Budgets
(i) Volunteer & Outreach Services Spring 2007 Newsletter