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HomeMy WebLinkAboutLibrary - 2007-05-16BOARD OF TRUSTEES MEETING KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:30 p.m. on Wednesday, May 16, 2007, by Chair, Mr. Dan Carll, at the Country Hills Community Library. TRUSTEES PRESENT Mr. Dan Carli, Ms. Beth Esenbergs, Mr. Mike Farwell, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Leszek Jankowski, Ms. Sue Morgan, Mr. Peter Sweeney, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Griggs. RFC;RFT~ Mr. Brian Burnley, Mr. Bruce MacNeil. SPECIAL GUESTS: Ms. Jeannie Tilson, Manager, Country Hills Community Library. TOUR OF THE COUNTRY HILLS COMMUNITY LIBRARY On behalf of the Library Board, Mr. Carli thanked Ms. Jeannie Tilson for the tour of the Country Hills Community Library. 2. AGENDA REVIEW 07-25... On motion by Ms. Beth Esenbergs and seconded by Ms. Sue Morgan, it was RESOLVED that the Agenda be adopted. CARRIED Kitchener Public Library Board 2 May 16, 2007 There were no pecuniary / conf lict of interest declarations. 3. MINUTES of the Board Meeting of April 18, 2007. 07-26... On motion by Ms. Sue Morgan and seconded by Mr. Mike Farwell, it was RESOLVED that the Minutes of the Board Meeting of April 18, 2007, be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair U dates Mr. Carli thanked the KPL staff involved in the organization of the annual Volunteer and Donor event hosted at the Pavilion on Tuesday, May 8, 2007. The guest speaker, Laura Reed, KPL`s Coordinator of Children ~ Teen Services, spoke of her involvement with the relief mission to Sri Lanka sponsored by the Federation of Canadian Municipalities. (FCM}. The Radio Frequency Identification (RFID) business case will be presented to Finance ~ Corporate Services Committee on Monday, May 28. The Board will be emailed the time as soon as the agenda is available from the City. Handouts of the Power Point presentation from the audio conf erence with Dr. Ken Haycock on Monday, May 14 were provided to the Board members who were unable to attend the session. Questions should be f orwarded to the Chair or Sonia Lewis. On Monday, June 11, the Prosperity Council of Waterloo Region has invited Board members to attend "Creative Intersections; A Call to Action ". Inf ormatlon about the workshop is enclosed with the Board handouts. Please email Gloria Grigas if wishing to attend. Kitchener Public Library Board 3 May 16, 2007 (b) Mr. Dan Carli requested f eedback of the Board Orientation topics which have been presented from February to Mayas outlined in the handout provided. Future Board Orientation topics were highlighted, along with a reminder that a tour of the Forest Heights Community Library is scheduled f or October. Tours of the Grand River Stanley Park and Pioneer Park Community Libraries are planned f or 2008. The Report of the Facilities Planning ~ Building Committee was delayed for discussion of ter the Report of the Secretary-Treasurer and CEO. Finance Committee April 2007 Financial Statements 07-27... On motion by Ms. Lynn Gazzola and seconded by Ms. Beth Esenbergs, it was RESOLVED to accept the April 2007 Financial Statements, as printed. CARRIED (c) Report of the Secretary-Treasurer and CEO Introduction to Key Library Organizations As part of the Board Orientation sessions, Sonia Lewis summarized the information contained in the handouts, Key Library Organizations and Library Services and Partnerships. Introduction to Partnerships Further opportunities for expanding KPL's partnerships were discussed. [Councillor Vrbanovic joined the meeting.] U dates The latest issue of In Touch highlights KPL's 2006 Annual Report. Separate copies will be printed for distribution. Enclosed in the documentation provided at the meeting is a handout regarding a conference to be hosted by the Canadian Urban Libraries Council (CULC}. On Thursday, October 11, 2007, municipal politicians and leaders, planning officials, library directors, trustees and staf f are being invited to attend the session on "Increasing Diversity in Canadian Cities: The Public Library Response." Board members interested in attending should notify Sonia Lewis. Kitchener Public Library Board 4 May 16, 2007 A date of October 3 has been proposed for the local Library Boards and Committees to meet. This opportunity to network with f ellow colleagues includes the Waterloo Public Library Board, Cambridge Public Library Board and Waterloo Regional Library Committee. Quarterly Incident Report ~1a~ -April 2007 No significant incidents were reported. Other The D.I.Y. column from The Record on May 5 (Google is not the hest place for health search was displayed. KPL's Consumer Health Librarian, Trish Green, advises using the library's HealthLink page which provides a list of great health sites when searching for reliable health inf ormation online. (d} Facilities Planning ~ Building Committee Central Library Project 07-28... On motion by Ms. Beth Esenbergs and seconded by Mr. Peter Sweeney, it was RESOLVED that the meeting move in-camera with all staff present to discuss a confidential property matter. CARRIED 07-29... On motion by Councillor Vrbanovic and seconded by Ms. Sue Morgan, it was RESOLVED that the in-camera session be concluded. CARRIED 07-30... On motion by Councillor Vrbanovic and seconded by Ms. Esenbergs, it was RESOLVED to undertake the action as discussed in-camera. CARRIED The Facilities Planning and Building Committee Report dated May 2007 was provided with revised Operating Costs and an evaluation of the current Main Library location as a library service delivery site. [Mr. Mike Farwell left the meeting.] Kitchener Public Library Board 5 May 16, 2007 A discussion as to what the next steps should be regarding the central library project followed. All Board members were encouraged to continue the discussion of the new central library project by attending the upcoming Facilities Planning and Building Committee meeting on Wednesday, June 6 at 8:00 a.m. in the KPL Board room. Please email your input to Dan Carli or Sonia Lewis before the meeting. 6. II. NEW BUSINESS None 7. III. PRESENTATIONS (a) Report of Councillors Councillor Kelly Galloway noted that the Centre Block project will be on the agenda f or the Monday, June 25 Council meeting. The new Fire Station (Huron Road West) has been tendered. A full site analysis will then follow which includes adding a proposed branch library, community centre, pool and twin-pad arena in the plan. 8. ADTOURNMENT 07-31... There being no further business, on motion by Mr. Peter Sweeney, it was RESOLVED to adjourn the meeting at 9:20 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 May 16, 2007 Attachments Accomp~nyln~ May 16, 2007 Board Meetin~~ (a) April 18, 2007 Board Minutes (b} April 2007 Financial Statements (c) April 2007 Public Service Reports (d) June 2007 Calendar of Events (e} KPL Board Orientation Session -Key Library Organizations (f) KPL Board Orientation Session -Library Services ~ Partnerships (g} Board Orientation Topics Presented February -May 2007 (h) New Central Library Estimated Operating Costs Revised May 1, 2007 (i) Canadian Urban Libraries Council Conference -Increasing Diversity in Canadian Cities October 11-12, 2007 (j} Invitation to Creative Intersections; A Call to Action, June 11, 2007 (k} KPL Foundation Newsletter, Among Friends (1) Learning ~ Technology News (m) In Touch, June -August 2007