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HomeMy WebLinkAboutLibrary - 2007-06-20B ARD F TR TEE EETI 0 0 US S M NG KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 5:20 p.m. on Wednesday, June 20, 2007, by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Brian Burnley, Mr. Dan Carli, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Leszek Jankowski, Ms. Sue Morgan, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Ms. Beth Esenbergs, Mr. Mike Farwell, Mr. Bruce MacNeil, Mr. Peter Sweeney. 2. AGENDA REVIEW 07-32... On motion by Ms. Sue Morgan and seconded by Mr. Brian Burnley, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. 3. MINUTES of the Board Meeting of May 16, 2007. 07-33... On motion by Mr. Leszek Jankowski and seconded by Councillor Berry Vrbanovic, it was RESOLVED that the Minutes of the Board Meeting of May 16, 2007, be adopted. CARRIED Kitchener Public Library Board 2 June 20, 2007 MINUTES of the In-Camera Board Meeting of May 16, 2007. 07-34... On motion by Councillor Berry Vrbanovic and seconded by Mr. Leszek Jankowski, it was RESOLVED that the meeting move in-camera. CARRIED 07-35... On motion by Mr. Brian Burnley and seconded by Ms. Sue Morgan, it was RESOLVED that the in-camera session be concluded. CARRIED 07-36... On motion by Councillor Kelly Galloway and seconded by Ms. Sue Morgan, it was RESOLVED that the in-camera minutes be approved. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Summer Recess 07-37... On motion by Councillor Berry Vrbanovic and seconded by Ms. Sue Morgan, it was RESOLVED that the Board Executive be empowered to act on behalf of the Library Board as required until the August Board meeting. CARRIED U dates Mr. Carle proposed that the Board evaluate its perf ormance after one year. Self- evaluation f orms f oruse by the Board Trustees will be prepared. The Chair thanked Sonla Lewis and Lesa Balch for their work with the Radio Frequency Identif icatlon Business Case which City Council approved at its meeting on Monday, June 11. Kitchener Public Library Board 3 June 20, 2007 (b} Facilities Planning & Building Committee Central Library Project 0n June 6, the Facilities Planning ~ Building Committee invited all Library Board Trustees to participate in f urther discussions of the new central library project. The recommendations as outlined in the Facilities Planning ~ Building Committee Report distributed in the Board package were discussed. 07-38... 0n motion by Mr. Brian Burnley and seconded by Ms. Sue Morgan, it was RESOLVED That the Board confirm its commitment to developing a central library that meets the needs of the community; and, That, consistent with public f eedback, the Board support keeping the central library on the current Queen Street site and meeting the community's needs through a renovation and expansion of the existing facility; and, That the Board endorse the March 2007 study, Assessment of the Main Library Facility and Site as the optimum plan for an enhanced central library that meets the community's needs; and, That the Board direct staff to develop a parking plan to address parking needs; and f urther, That the Board formally present the plan f or an enhanced central library to Council this f all. CARRIED (~) Finance Committee May 2007 Financial Statements 07-39... 0n motion by Ms. Lynn Gazzola and seconded by Mr. Brian Burnley, it was RESOLVED to accept the May 2007 Financial Statements, as printed. CARRIED Kitchener Public Library Board 4 June 20, 2007 (d) Public Service & Policy Committee June 2007 Implementation Plan Progress Report Questions regarding the semi-annual Implementation Plan Progress Report were addressed. (e) Report of the Secretary-Treasurer and CEO U dates Benefits f or Staf f Over 65 07-40... On motion by Ms. Sue Morgan and seconded by Councillor Kelly Galloway, it was RESOLVED that Kitchener Public Library staf f over age 65 retain their eligibility for benef its, except Long Term Disability. CARRIED Reciprocal Borrowing 07-41... On motion by Mr. Brian Burnley and seconded by Councillor Berry Vrbanovic, it was RESOLVED That the Kitchener Public Library expand reciprocal borrowing privileges to residents of Waterloo Region allowing them to have full borrowing privileges, except to downloadable audlobooks and, That the effective date of this change be confirmed at the August 2007 Board meeting, as part of the budget discussion. CARRIED Other KPL's development of strong partnerships with St. Louis School as well as health professionals at Grand River Hospital and Partners f or Healthy Living has an impact on the community. A thank you letter was received from ESL students and a recent health and wellness program attracted a full auditorium. The Sri Lankan mission sponsored by the Federation of Canadian Municipalities in which Laura Reed participated was profiled in the March/ April issue of Forum. Kitchener Public Library Board 5 June 20, 2007 A recent article in The Record provided great coverage of the library's current Teen Art Exhibit. 6. II. NEW BUSINESS None 7. III. PRESENTATIONS (a) Report of Councillors It was noted that Council endorsed the King Street and City Centre District Streetscape Master Plan on June 18 at the Finance ~ Corporate Services Committee meeting. Public consultations f or Centre Block begin on Monday, June 25 with the conceptual model of the proposal f or Centre Block available for viewing in the Rotunda. The model will be displayed at the Main Library on July 14 and July 28. Sonia Lewis and Maureen Plomske, Manager of the Pioneer Park Community Library, will join Councillor Kelly Galloway at her ward meeting on September 13 at the Pioneer Park Community Centre. 8. ADJOURNMENT 07-42... There being no f urther business, on motion by Mr. Brian Burnley and seconded by Ms. Sue Morgan, it was RESOLVED to adjourn the meeting at 6:20 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 June 20, 2007 jAttachments Accompanying June 20, 2007 Board Meetingl (a) May 16, 2007 Board Minutes (b) May 2007 Financial Statements (c) May 2007 Public Service Reports (d) Upcoming Meeting Dates in July & August (e) Implementation Plan Progress Report June 2007 (f) Report of the Secretary-Treasurer & CEO (g) Facilities Planning & Building Committee Report