HomeMy WebLinkAboutLibrary - 2007-08-15B ARD F TR TEE EETI
0 0 US S M NG
KITCHENER PUBLIC LIBRARY BOARD
1. CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 6:34 p.m. on Wednesday, August 15, 2007, by 2nd Vice-Chair, Ms. Beth
Esenbergs, at the Main Library.
TRUSTEES PRESENT
Ms. Beth Esenbergs, Mr. Mike Farwell, Councillor Kelly Galloway, Ms. Lynn
Gazzola, Ms. Sue Morgan, Mr. Peter Sweeney, Councillor Berry Vrbanovic.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas.
REGRETS
Ms. Lesa Balch, Mr. Brian Burnley, Mr. Dan Carll, Mr. Leszek Jankowski,
Mr. Bruce MacNeil.
2. AGENDA REVIEW
07-43... On motion by Ms. Sue Morgan and seconded by Mr. Mike Farwell, it was
RESOLVED that the Agenda be adopted.
CARRIED
There were no pecuniary / conflict of interest declarations.
3. MINUTES of the Board Meeting of June 20, 2007.
07-44... On motion by Mr. Peter Sweeney and seconded by Ms. Sue Morgan, it was
RESOLVED that the Minutes of the Board Meeting of June 20, 2007, be adopted.
CARRIED
Kitchener Public Library Board 2 August 15, 2007
4. BUSINESS ARISING
None.
5. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
U dates
There were no updates reported.
(b} Facilities Planning & Building Committee
Central Library Project Update
Mr. Mike Farwell referred to the report f rom the Facilities Planning ~ Building
Committee requesting support f or Option C. Committee members responded to
questions f rom the Board.
07-45... On motion by Mr. Mike Farwell and seconded by Ms. Sue Morgan, it was
RESOLVED that the KPL Board endorse and present to Council the renovation
and expansion plan outlined in the Assessment of the Main Library Facility and
Site report prepared by Levitt Goodman Architects in March 2007 (Option C as
outlined in the August 2007 Facilities Planning ~ Building Committee Report}.
CARRIED
(c) Finance Committee
May 2007 Financial Statements
07-46... On motion by Ms. Lynn Gazzola and seconded by Ms. Sue Morgan, it was
RESOLVED to accept the June 2007 Financial Statements, as printed.
CARRIED
07-47... On motion by Ms. Lynn Gazzola and seconded by Mr. Peter Sweeney, it was
RESOLVED to accept the July 2007 Financial Statements, as printed.
CARRIED
Kitchener Public Library Board 3 August 15, 2007
2007 Year End Projections
A balanced budget is projected for year end.
2008 Budget Guidelines ~ Draf t Budgets
The proposed 2008 draf t Operating Budget was presented with the City
guidelines taken into consideration.
07-48... On motion by Ms. Lynn Gazzola and seconded by Mr. Peter Sweeney, it was
RESOLVED to accept the proposed 2008 Operating Budget, as printed.
CARRIED
A discussion will follow at the November Board meeting should reductions to
the proposed 2008 Operating Budget be requested by f financial staff at the City.
[Councfillor Vrbanovfic jofined the meeting.]
The proposed 2008 draf t Capfital Budget was presented. Pendfing study results
f rom earlfier accessfibfilfity audfits conducted at each of KPL's facilitfies, the
proposed 2008 Capfital Budget will be presented agafin at the September Board
meeting f or f final approval.
(d) Report of the Secretary-Treasurer and CEO
U dates
Recfiprocal Borrowfin~ Update
In June the Library Board approved the motion that the Kitchener Publfic Library
expand recfiprocal borrowfing prfivfileges to resfidents of Waterloo Regfion allowfing
them to have full borrowfing prfivfileges, except to downloadable audfiobooks and,
that the eff ectfive date of thfis change be conffirmed at the August 2007 Board
meeting, as part of the budget dfiscussfion.
The antficfipated fimplementatfion date fis January 1, 2008. A f ormal
recommendatfion will be presented at the September 2007 Board meeting.
Thank You Cards
Thank you cards f rom two staff who recently retfired, Janet Chfilderhose and Jane
Pfeffer, were cfirculated.
Kitchener Public Library Board 4 August 15, 2007
Kids ark
This weekend KPL plays a signif icant role in volunteer recruitment, as well as
the organizing and running of KidSpark in Victoria Park.
Telling Our Stories
Copses of the Telling Our Stories publication made available by the Federation of
Ontario Public Libraries were provided to the Board.
Other
An article f rom The Globe f eaturing the renovated Hespeler Community Public
Library was noted by Sonia Lewis.
In-Camera Leal Matter
07-49... On motion by Mr. Peter Sweeney, and seconded by Councillor Kelly Galloway, it
was RESOLVED that the meeting move in-camera to discuss a conf idential legal
matter.
CARRIED
07-50... On motion by Ms. Sue Morgan, and seconded by Ms. Lynn Gazzola, it was
RESOLVED that the in-camera session be concluded.
CARRIED
[Mr. Peter Sweeney exited the meeting.]
Ms. Esenbergs highlighted upcoming meetings and activities outlined in the
Board's September calendar.
6. II. NEW BUSINESS
None
7. III. PRESENTATIONS
(a) Report of Councillors
On Monday, August 13 the Development ~ Technical Services Committee
endorsed the commencement of a visioning process to be lead by staff of the
Centre In The Square, Kitchener Public Library, Kitchener-Waterloo Art Gallery,
Kitchener Public Library Board 5 August 15, 2007
and the Registry Theatre, to identif y new opportunities f or the programming of,
and use of land in, the Civic District.
Information collected from the public consultation f or Centre Block will be
made available to the public sometime in September.
Public engagement seeking input on Council size begins September 5 at 7:00 pm
in the Rotunda. A City website for public input is also available.
A question and answer session of statistics from the Public Service Reports for
June and July followed. A suggestion was made that the library consider a
display during program registration at the Grand River Community Centre.
The contact name and number were provided during the meeting.
A suggestion to undertake joint activities with the Kitchener Youth Action
Council (KYAC} will also be passed onto KPL's youth advisor.
8. ADJOURNMENT
07-51... There being no f urther business, on motion by Ms. Sue Morgan, it was
RESOLVED to adjourn the meeting at 7:50 p.m.
CARRIED
Chair
Secretary-Treasurer
Kitchener Public Library Board
August 15, 2007
jAttachments Accompan~g August 15, 2007 Board Meetingl
(a) June 20, 2007 Board Minutes
(b) June & July 2007 Financial Statements
(c) 2007 Year End Projections
(d) 2008 Draft Operating & Capital Budgets
(e) June & July 2007 Public Service Reports
(f) Facilities Planning & Building Committee Report
(g) September Calendar of Events